Document Controller
Dragon Oil Holdings Ltd
مجموع سنوات الخبرة :17 years, 10 أشهر
Organizing and Filling of important documents up to date as per master file list in cabinets and in the system.
Ensure proper document archiving and retrieval
Received and log files and documents for signature of manager and department heads
Distributing memos, reports, signed documents etc. to the respected personnel
Following-up responses, approvals, progress, and action required under circulation from various department.
Manage administrative work such as: arranging expense claims of manager, assist in arranging travel, training & leave form and other related documents
Creating Purchase requisition for Purchase Order
Receiving, Encoding of Invoices for Dragon Oil Turkmenistan from Vendor
Sent, track & coordinate Invoices and all supporting documents movement from Dubai to Turkmenistan (Ashgabat)
Manage & maintain the meeting schedule of Director of Finance and Finance section heads
Helping and Assisting Finance Staff such as filling, encoding, photocopying, printing, scanning documents etc.
Performs miscellaneous job-related duties as assigned.
Addressing every incoming phone call for the company and to be forwarded to respective departments and/or people.
Receiving the visitors and assisting them to the respective departments and/or people
Organizing and recording the incoming & outgoing fax massages
Monitoring and recording the inflow and outflow of stock/materials in warehouse
Participating in monthly & yearly stock inventory.
Preparing monthly & yearly stock inventory report
Coordinating the management the stock to be ordered
Sending inquiries to the Supplier and following up the Purchased order.
Preparing quotation for client inquiries
Preparing contract to be send to client for signature & approval
Preparing monthly Maintenance Schedule Report
Coordinating and monitoring the technician for their schedule of maintenance
Assist in preparing Cash invoice and Debit Invoice
Assist in following up the payment of maintenance contract
Ensure that each customer receives outstanding service by providing a friendly environment, which includes greeting and acknowledging every customer, maintaining solid product knowledge and all other aspects of customer service.
Maintain an awareness of all promotions and advertisements.
Assist in processing and replenishing merchandise and monitoring floor stock.
Communicate customer requests to management.
Assist in completing price changes within the department.
Participate in monthly & quarterly inventory and cycle counts.
Reliable and trustworthy with an uncompromising commitment to providing optimal customer service.
Answering customer’s inquiries in phone.
Responsible for receiving and transferring of items to other shops.
Making Daily Sales Report.
Responsible in checking Credit / Debit Note
Preparing Billing Notes for signing and to send to main office
Encoding Purchase Order of the customer
Monitoring Account Receivable of Customer
Answering Client inquiries regarding products and receiving orders from telephone
Monitoring/ Recording Company Expenses, depreciation of company assets
Responsible for reimbursement and keeping petty cash funds
Receiving Payments from client and remittance from Sales Representative
Assist in making Financial Statement
Making Updated Statement of Account and send it to Customer
Prepare Cheque and Cash Deposit
Filling important and confidential files.
Checking the inventories of Van Salesman every week
Payroll Master
Responsible in monitoring contract of all Clients
Monitoring /Recording Company Expenses
Receiving & Recording Payments from Client
Making updated Statement of Accounts and send it to client
Assist in making monthly Financial Statement