Finance and Administration Manager
PELLEGRINI ANGOLA SUPPORT SERVICES, S.A.
Total years of experience :15 years, 8 Months
Pellegrini Angola Support Services, Reporting hierarchically to the General Manager and functionally to the Headquarter with the following duties:
•Coordinate and supervise accounting & finance team.
•Build/maintain/guide the local finance team to manage the day-to-day finance activities of the country within the directions of the Regional Finance Director.
•Lead the development of local business plans in line with the company strategy and objectives.
•Provide monthly Budgets, Forecasts Reports, and financial analysis affecting performance on all the country operations.
•Responsible for timely and accurate management reports.
•Ensure Proper Accounting of the Company’s Accounts Receivables, Payables and Assets.
•Ensure timely payment of Suppliers.
•Monitor the asset base and cash flow of the country organization on a regular basis to ensure that financial position is healthily maintained.
•Manage the implementation of all processes, policies, procedures and standards of finance department, in accordance with management requirements and financial reporting accordingly.
•Implement and monitor accounting policies and processes and ensure effective controls are in place to mitigate risk for the business and fulfill audit compliance.
•Manage the relations with external Auditors (where required).
•Provide effective leadership and direction to staff to enable them to operate at optimal efficiency
•Provide timely and accurate financial reports and analysis to Business Management to help them take right business decisions.
•Undertake ad-hoc projects as required.
•Maintain updated clients and suppliers information.
•Credit collection (solicitation clients through calls, mails and visits).
•Coordinate monthly tax commitments and payments.
•Check and approve the payroll.
•Weekly and monthly petty cash reconciliation.
•Foreign suppliers' payments situation, (follow up the bank matters).
•Maintaining good relationship with the banks.
•Coordinate internal and external auditors for closing yearly local books.
•Preparing year financial report for business and statutory.
•Coordinate with Purchasing, Logistics and General Manager for statutory matters (Board, Shareholders' meeting and other company matters).
•Preparing annual budget.
•Maintain Administration & finance department in order.
Reporting hierarchically to PBF PCM Manager and PBF Chief of Division and functionally to the Total Managerial level, TotalEnergies Partners, and to the Concessionaire (ANPG). (PBF is a Project Brown Field division for Total Energies which
benefits of a matrix organization. It is managing projects from Basic Engineering to
Start-up/hand over to Field Operations Team, also includes onshore prefabrication,
offshore procurement construction and Installation in Angola (FPSO modifications,
SURF, SPS and FOPs, activities). The following are my duties:
- Providing support to PBF projects for reporting matters during the project execution phases.
- Collect and consolidate information from various PBF departments and Project
Packages in order to produce and dispatch regularly the different Project reports
internally and/or externally.
- To participate in various Project weekly meetings and to produce the Minutes of
Meetings.
- To ensure that safe and ethic working practices are carried out within the activities
that he/she is managing or interfacing with. To guarantee the compliance on
his/her activities.
- To ensure that state of the art, TEPA referential and local rules/laws are complied
with and captured in all contractual requirements.
- With the spirit of One Total Energies values, to establish and manage his/her activities motivating his/her counterparts and to work diligently to meet the targets of
the Projects.
- To keep PCM Manager and all parties (as required) informed regarding ongoing
activities status.
- Produce and distribute in a timely manner the different PBF reports i.e.:
- “ Fait Marquants” to be issued to PJC on a weekly basis
- External Weekly Report to be issued to Concessionaire (ANPG).
- Summary Monthly Report to be issued to PJC and Partners.
- Monthly Report to be issued to Total Energies Management, to PJC, to Block 17,
Block 17/06, Block 32 Partners and to Concessionaire.
- Six Months and Yearly Reports (or “Fiche Projet”) to be issued to PJC and
Partners.
- Coordinate with HSEQ department for safety and quality performamnce.
- To review and approve all reports before submitted to the Partners and Concessionaire.
- To prepare Project datasheet and Close-out reports in liaison with Finance, Project and Arquitecture departments.
- As and when required, contribute to the compilation of Project presentations (Projects Life Extension, Infills, follow-up budget in line with DIG, CAPEX and FID
costs of each project, coordinating with the planning team, update project Milestones and upgrade project Progress & S-Curve, KPIs and Drilling).
Ensure good quality finance and administration systems as per the standard of OXFAM procedures and policies are functioning and maintained throughout the program.
•Ensure correct account management for all grants in accordance with the grant agreement(s).
•Posting all Accounts into the Cost Centres.
•Ensure that all members of the team are well trained and respect the Finance and Administration procedures.
•Preparing week and monthly reports on expenditure against project budget(s) and send them together with scanned copies of original receipts and other expenditure-related documentations, including bank statements, cash and bank reconciliations, payroll to relevant OXFAM teams at OXFAM HQ.
•Support the Country Director with ensuring compliance to all Grant agreements for financial reporting and procurement. This includes field level compliance to all legal aspects of the grant agreement.
•Based on internal cash available and planned expenditure, send monthly cash requests for the program to OXFAM HQ, with the approval of the Country Representative.
•Responsible for wages to all local team members including daily workers as required from applies laws.
•Follow up all rental agreements for OXFAM office (s), and residences, etc. and renew rental agreements when it is necessary.
•Follow-up on OXFAM registration in country with relevant government departments and other local actors.
•Assist the Country Representative with any other administrative tasks as required.
•Attend monthly finance and Administration meetings with other N.G.O.
•Collaborating with local government and tradition authorities and attending meetings if necessary.
, Reporting
OXFAM, Reporting to the Finance & Administration Manager, with the following responsibilities:
• Responsible for Petty Cash.
• Perform Payments of several Invoices.
• Maintain finance files in order.
•Assist Manager to Prepare Quarter, Monthly, Semester and yearly reports.