HR Administrator
Ejar Cranes & Equipment LLC
Total years of experience :23 years, 3 Months
Manages the day to day workflow resolving requests and issues proactively. Participates in Team meetings capturing action items and sharing key updates, as well as pre-read compilation for meetings. Organizes office moves, space planning, furnishings, computer equipment, supplies, etc in coordination with respective departments. Recruitment & Selection/Manpower Planning Monitor and Manage channel productivity of “Employee referrals, Website & Newspaper ads, etc. Develop an in-depth understanding of people’s skills, aptitude & aspirations. Meeting with Applicants across the levels and Conducting Preliminary Interview. Sourcing out candidates and identifying & matching with right job. Maintenance of Data Bank Individual Interview Reports and status of Personal Information. Establish good relations with service providers and products suppliers. Supervise the generation of periodic reports to senior management concerning HR & Admin activities and renewals. Maintain contact with government departments when requested, to stay abreast of latest developments, regulations, policies and other matters relevant to company operations. Supervise the processing and renewal of passports residence visas and work permits. Supervise the provision of regular facilities and organize office services (E.g. Hygiene and security). Supervise the travel booking process which includes arranging for complementary services, reviewing summaries, booking requests and producing reconciliation reports. Supervise the deployment and operation of vehicles allocated to the HR & Admin Department. Verify claims (Expense claims, medical claims, compliant and grievances) made by employees and forward to respective Departments. Supervise and follow up on functions pertaining to camp management. Supervise the Travel & hotel booking.
• In-charge of over all Administration activities onboard.
• Allocating official e-mails directives to respective department heads and coordinating with the logistic people onshore
• Maintaining Master List of Crew to perfection. Input of Human Resources and Administration data for all personnel on the project. Sorting of outgoing and incoming crew.
• Updating the Over-Time sheet wherever applicable to any crew member. Maintaining the Payroll of the crew onboard. Preparing the timesheet letter after calculating the timesheet and preparing the payroll. Updating Human Resources files Co-coordinating the mobilization and transfer of personnel.
• Active participation in all Departmental Meetings. Delivery of the Minutes of the Meetings to respective heads.
• Maintaining and Updating the Organization Chart during the different phases of the project
• Preparing and Logging the Daily Progress Report from the activities at the work site and submitting the final report to H.Q.
• Operational check on all Radio Equipments (UHF, MF-HF DSC/SSB, Aero VHF & Portable Radio) and SAT-Coms are working in good condition on high priority.
• Inter - Vessel Communication with standby-vessels on VHF or SSB to get their location, the status of Fuel Oil, Fresh Water 7 Lube Oil etc.
• Assessment of new office requirements, maintenance of infrastructure, furnishing, shifting etc.
• Responsible for property management including house keeping activities and facilities management.
• Direct and monitor Travel Management (Includes arrangement of Air ticket for employees going on vacation/ leave, transfer etc.
• Procurement - Ordering, Printing & Stationery for Departmental Head.
• Verification/authentication of all purchase orders/ invoices.
• Visa Management - Ensuring timely issuance/ renewal/ Visa including passport control.
• Accommodation/ transportation of crew. Monitor cabins & Staff accommodation.
• Disbursement of salary at Project sites for staff & workmen.
• Front Desk Management - Receptionist. - Point of contact for facilities (Cleaners, Office, Deliveries, Couriers, Kitchen Stock, Stationery), Liaison with building management.
• Travel Coordination - Managing travel account with travel agency, Assist with ongoing travel booking / reservations, Negotiation of flight deals and Hotel deals.
• Business Development Support - Organize weekly (or as needed) business development team meetings, Maintain key account list / client database, To identify the synergistic growth areas in global markets and present it to the Board of directors, Ensuring Clients satisfaction by proper communication & rapport with them.
• Marketing & Corporate Hospitality - Coordinate office events, Liaise with marketing team at headquarters on marketing articles and press releases.
• Office Communication - Diary management, Travel, Internal & External meetings and Workshop / Conference arrangements.
• Support Recruiting & HR - Coordinate with b-schools and organize campus visits, Managing Partner, Office building management, External suppliers and Travel agency.
• Human Resources: Recruitment & Selection
• Promotions
• Relationship Management
• Safety & Welfare
• Time Office
• Administration
• Co-ordination
• Event Management
• Customer Convenience
• Allocation of Data Entry Schedule
• ISO Certification: Played a pivotal role of Process Owner Coordinator in different processes required for ISO certification, Provide required information to process owners displaying graph and reports for internal communication. Provide guidance in preparing reports to the Process Owners.
I have been appreciated and fetched with an award as the 'BEST EMPLOYEE OF THE YEAR' during my job as Administration Officer in Indus Health Plus Pvt. Ltd.
