Admin Secretary
Proscape LLC
Total years of experience :10 years, 2 Months
• Manage and coordinate the administrative function of the concerned office/department.
• Responsible for Sales Ordering, Deliveries and Invoicing .
• Handling Sales Report and Payment Collection.
• Handling Maintenance Request / Complaint.
• Ensure that support service levels are maintained to the highest quality levels within the supported office/department.
• Maintain files and correspondence in accordance with established company procedures.
• Retrieve records and correspondence on request.
• Monitor the progress of various assignments and take necessary steps to keep projects on course.
• Co-ordinate travel arrangements which includes flight bookings, hotel accommodation. Airport transfers and visa applications
• Calendar management - includes scheduling and coordinating meetings and conference calls
using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel etc, produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Devise and maintain office systems.
• Organize and store paperwork, documents and computer-based information.
photocopy and print various documents, sometimes on behalf of other colleagues
• Assess and prioritize workload effectively.
• Receive and screen telephone calls and re-route them to other personnel as required.
• Maintain confidentiality always.
• Perform any other related duties as assigned.
• Reporting to Director.
• Manage and coordinate the administrative function of the concerned office/department.
• Ensure that support service levels are maintained to the highest quality levels within the supported office/department.
• Maintain files and correspondence in accordance with established company procedures.
• Retrieve records and correspondence on request.
• Monitor the progress of various assignments and take necessary steps to keep projects on course.
• Co-ordinate travel arrangements which includes flight bookings, hotel accommodation. Airport transfers and visa applications
• Calendar management - includes scheduling and coordinating meetings and conference calls
using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel etc, produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Devise and maintain office systems.
• Organize and store paperwork, documents and computer-based information.
photocopy and print various documents, sometimes on behalf of other colleagues
• Assess and prioritize workload effectively.
• Receive and screen telephone calls and re-route them to other personnel as required.
• Maintain confidentiality always.
• Perform any other related duties as assigned.
Reporting to President/CEO
Responsible for supporting all aspects of the President’s work including appointments and diary, travel & accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.
Schedules and arranges meetings and conferences for management staff.
Maintains confidentiality of documents and information received.
Operates standard office equipment & Performs related work as assigned.
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