Senior Accountant
Sanofi
Total years of experience :17 years, 9 Months
o Manages the release process of metal to customers based in the assigned regions (Europe and North America).
o Obtain and renew collateral securities that are in place in Sundry customer.
o Furnishing all the important reports such as aging reports, Statements of Accounts to Sales and/or Operations team that facilitates timely debts’ collection reducing the numbers of debtors and credit periods.
o Closely monitors those metal and water customers who exceed credit exposures / credit limit or those who do not have adequate security in place and maintain monthly report to supervisor.
o Follow up (by phone / mail) on all assigned Allocated Customers for settlement of due debt with proactive approach and ensure that outstanding amounts over and above the credit days is collected.
o Preparation of quarterly customers’ balance confirmation and account reconciliation.
o Reconcile the Accounts Receivable Ledger to ensure all payments are accounted for and correctly posted.
o Resolves collections by examining customers’ payment plans, payment history, credit line, coordinating contacts with Sales Department along with Credit Risk Department.
o Process refunding of customer credit balances.
o Ensures VAT are properly identified and clearing of other payables related to VAT input tax.
Conduct month-end and year-end reports & adhere to tight general ledger month-end close process
o Periodic review and reconciliation of all balance sheet accounts
o Review customer accounts and process necessary adjustments to ensure accurate accounts receivable reporting
o Prepare and update the P&L and Overheads master File to be used by the Financial Analyst for their reports
o To record, analyze and reconcile accurate and timely of AP, AR and other operating expenses in line with the policies and procedures of the company.
o Manage all intercompany transactions globally (cross charges to other affiliates both AR &AP).
o Performs Treasury functions (Weekly payment, Cash Flow, Bank Recon, Accruals of Costs)
o Review and maintain the Standard Costing in the SAP system.
o Review and process employees’ expenses in line with company’s policy.
o Liaising with external and internal auditors during interim and yearend audit.
o Maintain files and documentation thoroughly and accurately.
o Monthly reconciliation of vendor accounts.
• Check all requests for payments and invoices from suppliers and agents and organise them in an efficient manner
• Enter and validate sales invoices / debit notes / credit notes in the system and ensure timely payments to suppliers against agreed terms and conditions. Release their cheques by ensuring the adequate documents are attached.
• Prepare bank transfer request letters and other documents for bank payments as and when required
• Review and validate employees business expenses and business travel authorizations to ensure they are in line with the budget and company policies and procedures and enter expense details into the system
• Prepare journal entries, monthly entries for adjustments / corrections, amortization of prepayments, accrual of business travel authorizations, recharges of utilities and supplies to shared services
• Support departmental reporting requirements by preparing and submitting recharges summary to the line managers and prepare ad hoc financial reports as needed
• Track and monitor advertising and promotion expenses and prepare and submit reports to the line manager
• Liaise with suppliers in order to verify any outstanding or unpaid invoices, with the travel agents for the issuance of tickets as and when required and with banks to solve any bank related issue
• Monitor and track cheques, bank transfers and prepare bank statement tracking report
• Maintain and update accounting files
• Managing company payroll and ensures employees payroll is verified for accuracy & properly processed.
• Verify & Prepare leave entitlement for all leave requests, end of service calculations.
• Prepare Bank reconciliation and other bank related reports or schedules.
• Carry out Accounts Payable responsibilities like; Review all invoices for appropriate documentation and approval prior to payment
• Reconcile vendor statements and correct discrepancies and respond to all vendors inquiries
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Prepares L/C (Letter of Credit) documents
• Review the petty cash expenses
• Accounts receivable duties like; billing, collection and other A/R activities are carried out. Monitor customer account details for non payments, delayed payments and other irregularities
• Book keeping / Journal Entry preparation
• Assist/Liaise auditors during financial audit
• Prepares management reports like; cash flow projection and other budgeting related activities, variance analysis.
receive and process all invoices, expense forms and requests for payment.
verify calculations and input codes in to the Accounts system in an accurate manner.
ensure all filing is done in a timely and accurate manner
encoding and posting the invoices to the ledger
reconciling the suppliers’ statement ready for payment
ensuring all suppliers’ accounts are settled within our terms
dealing with suppliers’ queries
dealing with the company’s credit control, chasing debts, ensuring all customers’ accounts are settled within our terms
Tasks also includes:-
reconciling the company credit card accounts and reconciling bank statements, checking suppliers’ delivery notes against our goods inwards system, matching suppliers’ delivery notes to invoices, agreeing the price charged to our company purchase order, dealing with customers’ queries, taking accounting duties such as dealing with employees’ reclaims
• Process and examines documents for the issuance of bank guarantee, LC Opening /advance release and payment of final duties in compliance with government regulations. Ensures cancellation of BGs issued within 30 days from arrival of original shipping documents.
• Reviews documents for conversion to TR by checking the completeness of shipping and TR documents and
fire Insurance.
• Prepares transaction approval sheet (TAS) for the conversion of import/domestic bills to TR.
• Ensures that TR documents are duly signed and signature-verified and contains the TR number, principal
amount, interest, interest rate and interest amount.
• Computes charges on the basis of the TAS and prepares billing statement.
• Collects payments for the IB/TR principal, interest, and penalties, if applicable.
• Files, updates, maintains and safe-keeps L/C folders and ledgers, including supporting papers and
correspondence.
• Retrieves and dispatches all fax and E-mail messages. Monitors all Dr/Cr advices sent to the branches.
• Encode SWIFT messages. Encodes transactions in the ITKTS.
• Prepares Internal and External Reports, MIS and performs bookkeeping functions.
• Performs other duties as may be assigned by the Unit Head from time to time.
• Preparation and consolidation of the BIR Form 1600 (Monthly Remittance on Withholding of VAT and Other Percentage Taxes)
• Analysis/Preparation /Validation/Consolidation of regular BSP monthly reports and BSP reportorial requirements under PFRS/PAS thru issuance of Financial Reporting Package (FRP)
• Monitor/Consolidate daily RCOCI (Returned Checks and Other Clearing Items)
• Monitor/Consolidate weekly WAIR (Weighted Average Interest Rates) and Daily WAIR
• Monitor/Consolidate Loan Covered HOLDOUT.
• Monitor/Consolidate CONSOLIDATED CLASSIFIED LOANS
• Responsible in preparation of Daily Trial Balance, Financial Statement (Monthly), various monthly reports/schedules.
• Responsible in checking all transactions made for the day
• Responsible in verification of various records with regards to accuracy and presentation
• Responsible in processing of various licenses, clearances, and registrations under the name of the branch, as well as the various remittances or payment of taxes and other payables
• Responsible in regular checking of forms and attachments being prepared, as well as its validations
• Responsible in initiation of any other systematic procedures to provide more efficient and effective job performance
• Responsible in assuming any duties and responsibilities as required and/or in case of emergency