Abir Hashem

• Assists the Division convener in administrative tasks, such as maintaining course syllabi in repository, typing reports and course schedules every semester.
• Coordinates meetings and takes minutes.
• Maintains student records.
• Maintains students’ and advisors’ lists.
• Prepares basic reports about students’ data for old and new admitted applicants.
• Arrange school visits to promote and enhance recruitment process.
• Organize and attend Open House and other various recruitment events.
• Performs Division office duties such as setting up meetings, distributing mail and coordinating with guests.
• Enters courses, advisors, book requisitions and faculty workload on the banner.
• Coordinates with University offices/departments for routine communication and transactions.
• Responds to inquiries about the BSN program via email.
• Handles classroom reservations.
• Coordinates final exam schedules and instructor course evaluation lists every semester.
• Prepares I-procurement requests and expense reports for faculty travel.
• Prepare all the ICEs and Lime Surveys for course evaluation.

• Supports the mission of BAU University primarily by assisting with the work of the “Institutional Review Board” Committee: managing the flow of incoming proposals from faculty and students, database management and preparation of documents for professional review by the IRB Committee, and providing support for the development, maintenance, and expansion of an internal online submission system. This individual assists the Director and professional staff in facilitating the work of the IRB Committee, including certification process for all members of the campus community involved in IRB-related research projects.
• Oversees the progress of “Research Programs”, ensuring efficiency and smooth workflow. Mostly revolve around devising strategies to optimize processes, coordinating different departments, setting goals and objectives, managing the schedule and budgets, and maintaining records of all transactions. As a research administrator, it ends up in implementing the policies and regulations.
• Enhances professional growth and development through participation in educational programs such as “Interprofessional Education Program” for Medical Faculties.
• Organize “Staff Development Program” for faculty members inside medical schools
• Preparing “Annual Report” for Vice President for Medical Sciences.
• Preparing agendas and writing up minutes for “Clinical Titles Committee” and “Admission Exam”
• Arrange all the activities and “Training Sessions” from outside the university for medical faculties’ students and faculty members
• Actively involved in the “Accreditation” and other related activities and writing up of policies and procedures and critical reports for internal and external audit.
• Responsible for the administration, security, confidentiality, and retention of organized office files and efficient records
• Creates, composes, and edits technical and/or administrative correspondence and documentation; prepares a variety of technical, statistical, financial and narrative reports, letters, memos, and other written correspondence and materials.
• Organizes and facilitates meetings, conferences, and special events as requested; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
• Review and post any changes to curriculum records, program and course objectives.

In charge of:
1. Preparing monthly calls & activities for Medical Staff & Housestaff
2. Scheduling & coordinating meetings & appointments of the department and attending it in order to take minutes.
3. Preparing conferences and presentations using power point like departmental meetings, divisional meetings, mortality and morbidity conferences and other teaching medical lectures
4. Coordinate with the affiliated universities and hospitals
5. Preparing teaching schedules for the Arab medical Students at hospital
6. Coordinating with AUB due to the affiliation between AUB-MC & MGH in order to arrange resident and intern’s call in addition to set the schedule for both teaching attending physician and morning reporter.
7. screening the monthly departmental plan like attending physicians attendance for all meetings and committees, presenting lectures, and many other activities
8. Preparing exams and evaluations for the House staff
9. Assist the Heads of Divisions, Medical Staff & House staff
10. Creating, transcribing and distributing meeting agendas for all medical representatives with the house staff after lectures
11. Managing the flow of income and outcome mail/e-mail/faxes/memos for all house staff of the department
12. Update the electronic filing system and the hard copies
13. Reviewing /researching via internet, professional publications, media, attending exhibitions/conferences as necessary.
14. Follow up the office supplies & maintenance

1) Consult with faculty to determine appropriate programs and course placement.
2) Consult with high school counsellors, parents, physicians, and service providers to determine student needs
3) Consult with post-secondary Association of Coordinators of Disabilities Services to maintain the highest standards of barrier-free services to individuals with disabilities.
4) Evaluate the need for complete psycho educational tests to determine presence of learning disability
5) Review psychoeducational assessments, Workers’ Compensation reports, medical records, and vocational assessments to determine exam and classroom accommodations
6) Educate faculty in teaching and supporting students with disabilities
7) Advocate for the purchase of new technology to assist students with disabilities.
8) Recommend changes to policies related to individuals with disabilities
9) Oversee and coordinate the negotiation of service plans with government service agencies as well as the billing processes and revenue budget related to students with disabilities
10) Organize activities to raise awareness, in the College community, of disabilities, human rights issues and ways of supporting students with disabilities