Senior Accountant
Talyia Trading & Contracting
Total years of experience :15 years, 7 Months
Projects: Katara Luxury boutique Hotel- 12 Million, Qetaifan Beach club- 7 Million,
Mr. Ibrahim Al Asmakh Villa- 7Million, Residential Building at Lusail Foxhills- 5 Million.
Duties & Responsibilities done:
• Managing chart of accounts daily basis.
• Posting cash, bank and journal entries on daily basis.
• Reconcile bank accounts on monthly / weekly basis.
• Verifying and Preparing supplier payments P2P Process -cheque/TT/LC
• Preparing Advance payment guarantees and performance guarantees as per the contract terms and conditions.
• Prepare Project progress invoice and submit to the contractor based on MIR/IR.
• Verifying payment certificates and invoices to confirm the balances are equal.
• Payment follow up, collection and deposit to bank account.
• Preparing project financial statements.
• Preparing project revenue reports, SOA
• Create and Submit Government reports and tax returns related to projects.
• Maintain WPS and submit payroll files to the bank.
• Recruiting employees internationally using QVC, booking tickets and hotels for them.
• Coordinate with international suppliers for the shipping and delivery of materials.
• Collection of shipping documents from suppliers and preparing clearance documents with Customs Clearance team
• Preparing port and other clearance charges including Bayan charges
• Handling petty cash bills and controlling daily expenses.
• Posting purchase bills, project invoices, salaries, and other journal entries.
• Maintain staff Masterfile including annual Leave details
• Renewal of vehicle insurance and Permit for company vehicles.
• Preparing and maintaining EOS benefits and leave salary details.
• Experienced in Contract Declaration and other services in Dhareeba Portal.
• Preparing and finalization of accounts annual audit and tax payment.
• Day to day banking procedures like cash withdrawal, cash deposit and cheque deposit.
• Cheque printing and issuing to suppliers and other parties.
• Preparation of TT and LC applications and submission to bank for further processing.
• Preparation of banking letters with necessary documents.
• Knowledge and working experience in Bank Project facility.
• Preparation of Revolving loan documents and submission to RM.
• Banking entry to system, tracking and banking re conciliation.
• Purchase bill entries, filing and tracking for payments when its due.
• Reconcile with supplier statements when seems to be error occurred.
• Progressive project invoice entry into accounting software
• Sending statements once get due.
• Follow up for the payment and updating the status to the finance manager for further processing
• Collection payments and controlling credit to every customers.
• Cheque collection and depositing to bank as per the instruction from Finance Manager
• Payroll and WPS processing
• Other Immediate duties
Accounts Receivables & Credit controlling.
● Implemented Accounts receivable policies and procedures to sales executives and
necessary staff.
● Explain and supervision of billing system running smoothly.
● Coordinating with sales officers for Invoice preparation.
● Client registration as per the company policy.
● Performed with account reconciliations.
● Research and resolve payment discrepancies.
● Made age analysis client wise report and review AR aging to ensure compliance.
● Maintained customer files and records day to day basis.
● Splashed credit card payments and bank deposits.
● Prepared client wise statements and payment follow up.
● worked in the field of Collection of payments and reported monthly wise collection
report to Finance officer
● Collection of data and SOA monthly client wise and sending for the due amounts.
Accounts Payable:-
● Keeping track of all payment and expenditure including payroll, purchase orders,
invoices, statements etc.
● Reconciling processed work by verifying entries and comparing systems reports to
Balances
● Pays vendors by monitoring discount opportunities, verifying id number, scheduling
and preparing checks and resolving purchase orders, contract, invoice or payment
discrepancies and documentation.
● Ensures credit is received for outstanding memos.
● Paying vendors by scheduling pay checks and ensuring payment is received for
outstanding credit; generally responding to all vendor Inquiries regarding finance
● Updates job knowledge by participating in educational opportunities.
● Accomplishes accounting and organization mission by completing related results
as needed.
Software Used: Quick books
Accounting Duties-
• Performed the day to day processing of accounts payable and receivable transactions to ensure that financial transactions are maintained in an effective, up to date and accurate manner.
• Solved the discrepancies related to various invoice processing.
• Reconcile has done monthly bank statement with company statement and finding the solution if any errors occurred.
• Analyze different general ledger accounts regularly.
• Submission of monthly based financial statement to the Manager.
• Backup the financial and staff details on weekly basis.
• Verify that transactions comply with financial policies and procedures
• Managed the weekly cheque run and record all cheques.
• Updated receivables by totaling unpaid invoices.
• Resolved invalid or unauthorized deductions by following pending deductions procedures.
• Asset tracking, keeping records and depreciation entry while auditing for annual statements.
• Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer’s benefit costs, accruals and prepaid expenses.
• Preparation of necessary daily statements to the Manager.
• Preparation of Income statements monthly basis and assisting for annual audit report.
HR @Admin Duties
• Support company operation by maintain office systems and supervising staff.
• Answering incoming calls, taking messages and redirecting calls and required.
• Dealing with email enquiries.
• Diary management and arranging appointments, booking meeting rooms and conference facilities.
• General office management such as ordering stationery and office maintenance.
• Organizing travel and accommodation for staff and customers.
• Arranging both internal and external events.
• Compile and update employee records.
• Batch pay sheets for data entry for payroll information.
• Log in and distribute pay cheques
• Making monthly payroll statement.
• Assisted HR Department with necessary clerical and administrative support.
• Process documentation and prepare reports relating to personal activities.
• Coordinate HR projects like, meeting, trainings, surveys etc.
• Deal with the employee requests regarding HR issues, rules and regulations.
• Properly handled complaints and grievance procedures.
• Conducted initial orientation for newly hired employees.
Keep updated the attendance and leave register on daily basis.
•Diary managing and arrange meeting for manager.
•Attending call for manager, managing travel and ticketing for manager
•Sending the attendance and leave register by courier on daily basis.
•Thorough checking of punching system and update the system is clean to the Manager.
•Coordinating with sales staff for their unbilled invoices and posting to the customers.
•Coordinating with accounting staff for Office rent payment, postal charges, courier charges, electricity and water, telephone, fax and other kind of administrational payments.
•Submission of administrational payments to the manager for approval.
•Documents preparation for recruitment process and joining process.
•Assisting of newly joined employees accommodation and transportation facilities.
•Controlling manager’s meeting schedule and its preparations.
•Ticket process and payments arrangement as per the company policies.
•Back up the administrational data’s and submitting to the manager.
•Assisting accounting and bank related transactions.
courses: Hard core HR and Payroll training from Premier Academy of HR Professionals (October 2013