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Rania Mohamed Abdel Halim, Executive Sec & Document Controller

Rania Mohamed Abdel Halim

Executive Sec & Document Controller·Ghantoot Group

Qatar

Bachelor's degree, Business Administration

Work experience

Total years of experience: 25 years, 11 months

Executive Sec & Document Controller

October 2014 - Present

Ghantoot Group

Doha, Qatar

October 2014 - Present

• Serves as a lead document controller, provide training and oversight to the assistant document controller.
• Keep track of all submittals' replies to ensure they do not exceed their due dates.
• Preparing weekly and monthly reports showing the current status of submittals for all ongoing projects.
• Logging & filing maintaining for all contract exchanged documents for all ongoing projects.
• Maintaining the logs at Site & Office for the following:
• Submittals, Minutes of Meetings, Daily Reports/Progress reports, Request for Information, Site Instructions, Inspection Requests, Change Orders, Schedules update.
• Perform all the duties of the Document Center Coordinator (Scanning, Archiving).
• Other document control issues that may arise.
• Performs duties in a manner supportive of a safe and healthy working environment. and exercises safety precautions while in the office.

Administration duties:
• Assists in the duties of the Executive Assistant.
• Prepare and update weekly project's report presentation.
• Prepare minutes to all meetings and presentations
• Prepare required presentations for the Technical Department.
• Provide required secretarial and administrative tasks to the acquisition manager.
• Provide assistance to the technical, maintenance and the construction office in administrative related issues.
• Produce and summarize miscellaneous reports requested by The Upper Management.

Company industry:
Construction & Building
Job role:
Administration

Senior Document Controller & Administration

January 2010 - October 2014

VSE Corp

Alexandria, Egypt

January 2010 - October 2014

Document Controlling Duties
• Serves as a lead document controller, provide training and oversight to the assistant document controller.
• Keep track of all submittals' replies to ensure they do not exceed their due dates.
• Preparing weekly and monthly reports showing the current status of submittals for all ongoing projects.
• Logging & filing maintaining for all contract exchanged documents for all ongoing projects.
• Maintaining the logs at Site & Office for the following:
• Submittals, Minutes of Meetings, Daily Reports/Progress reports, Request for Information, Site Instructions, Inspection Requests, Change Orders, Schedules update.
• Perform all the duties of the Document Center Coordinator (Scanning, Archiving).
• Other document control issues that may arise.
• Performs duties in a manner supportive of a safe and healthy working environment. and exercises safety precautions while in the office.

Administration duties:
• Assists in the duties of the Executive Assistant.
• Prepare and update weekly project's report presentation.
• Prepare minutes to all meetings and presentations
• Prepare required presentations for the Technical Department.
• Provide required secretarial and administrative tasks to the acquisition manager.
• Provide assistance to the technical, maintenance and the construction office in administrative related issues.
• Produce and summarize miscellaneous reports requested by The Upper Management.

Company industry:
Business Consultancy Services
Job role:
Administration

Document Controller

September 2005 - January 2010

Booz Allen Hamilton

Alexandria, Egypt

September 2005 - January 2010

•Maintaining the submittals logs at Site & Office using Microsoft office Applications & Prolog Manager Program for following up projects document Has a key leadership role in creating and implementing the new Acquisition department’s Electronic Filing system.
• Preparing minutes and agendas for the weekly meetings.
• Prepare weekly reports showing the project’s status.
• Assists the Project controls manager.

• Assists in the duties of the Acquisition department’s Executive Assistant during the regular absences.

Company industry:
Business Consultancy Services
Job role:
Administration

Executive Secretary, Network Administrator & Contract Adm. Assistant

July 2003 - September 2005

Alexandria Construction Company -A Member of Talaat Mustafa Group-San Stefano Project

Alexandria, Egypt

July 2003 - September 2005

• Responsible for Managing, receiving, maintaining, distributing and filing all incoming and outgoing correspondence.
• Responsible for following up providing office requirements.
• Responsible for dealing with the computer hardware and networking issues.
• Helping with preparing offers and Bill of quantities for Contracts

Company industry:
Civil Engineering
Job role:
Administration

Executive Secretary

April 2003 - July 2003

CHEMITEX for Trading & Agencies

Alexandria, Egypt

April 2003 - July 2003

• Responsible for correspondences with foreign suppliers on the Internet.
• Responsible for paper and computer works.
• Responsible for organizing appointments.
• Responsible for dealing with domestic clients.

Company industry:
Heavy Industry & Metallurgy
Job role:
Secretarial

Office Manager

August 2002 - April 2003

E.S.T.S. Alex

Alexandria, Egypt

August 2002 - April 2003

• Responsible for issuing clients cards and organizing fairs
• In charge of incoming sales calls and telemarketing the company products
• Responsible for paper and computer works

Company industry:
Marketing
Job role:
Administration

Accountant

July 2000 - August 2002

German Hospital

Alexandria, Egypt

July 2000 - August 2002

- In-Patient Accountant
- Financial Manager’s Secretary
- Out-Patient Accountant

Company industry:
Other Healthcare Services
Job role:
Accounting and Auditing

Education

Alexandria University - Faculty of Commerce

January 2001

January 2001

Bachelor's degree, Business Administration

Egypt

Skills

Administration
Expert
Administration
Expert
MS Office Automation
Expert
MS Office Automation
Expert
Computer Skills
Expert
Computer Skills
Expert
MS Office Automation
Expert
MS Office Automation
Expert
Administration
Expert
Administration
Expert

Languages

Arabic

Expert

English

Intermediate

Training and Certifications

Certifications
OSHA-USA Certified Department
Quality Academy
Apr 2012 - May 2012

Training
ACONEX
ACONEX
Mar 2015

Recommendations

Kurt Harris

Oct 2011

Oct 2011

Acquisition ManagerManager

As the document controller, Rania has tracked and processed over 4,450 subcontractor supplied documents since her employment. These documents were from projects that ranged from major facility construction, repair workshop renovations, industrial facility upgrades and support of NAVSEA team with the Egyptian Navy. The design and implementation of an electronic filing system required Rania to map for each project categories of documents that need to be retained. This required her to work extra hours on her own to set up the system. Once it was set up, she had to scan and oversee the scanning of documents that pertained to each of the active projects. Then as an on-going project, Rania with support staff to archive completed projects documents. This effort has enabled the New Acquisitions Team of more efficiently review historical documents for trends and data capturing. All of Rania’s work and deliverables can be characterized as quite successful and having minimum issues. In those instances where issues and problems occurred, Rania expertly coordinated with fellow colleagues and subcontractors alike to resolve them, thus minimizing project impact. Rania, with her dealings with various groups and people, has gained valuable experience in not only the technical engineering aspects of the job as administration and document controller, but also in the interpersonal relationships development skills necessary to work with multiple stakeholders. Rania has dealt with short-fuse deadlines and intensified workloads, and has always proven to be up to the task. Her ability to comprehend and provide meaningful and concise products is a trade mark of her capabilities and her expertise. Having provided assistance and support to all the engineering projects within the Acquisition Department, Rania has also served as go to person for information and specifics concerning the project details.

Hobbies and interests

Helping others, Playing Squash, Reading and Computer