Subcontract Analyst / Administrator
Kharafi National
Total years of experience :25 years, 2 Months
Responsible for Subcontract Administration including Subcontract Creation In ERP
Preparing Data Form, which includes all necessary details in one page.
Subcontract Creation in ERP
Documentation Checking
Correspondence with Project Site and Subcontractors
Finalizing Subcontracts
Updating Subcontract according the information’s from Insurance and Finance.
Daily e-mail correspondence with various project sites regarding subcontracts Preparation of CDS as and when required.
• Streamlined mail distribution and delivery process by centralizing all mail activity
• Managed all administrative and office duties for the office of EPF - 150
• Answering enquiry calls and e-mails for providing required information
• Doing all the related paper works for obtaining Schegen visa/ Kuwait visa
• Coordination of administration works between KOC to KN and its subcontractors including Design & Engineering Subcontractor M/s. Saipem
• Providing full administrative support in all areas for the Entire EPF Project utilizing organization skills like issuing Kuwait and
• Scheduled appointments for guests and administrative staff
• Organized conferences and workshops for the staff
• Wrote and distribution of memos to staff and other departments.
• Assisted in the recruiting of new staff to the Project and Office
• Carried out human resource related tasks such as hiring, discipline, secretarial assignments
• Scheduling appointments and meetings for top officials.
• Responsible for the organization of travel arrangements for national and international meetings (including air ticket, hotel booking)
• Preparation of reports, spreadsheets and administrative documents as per requirements.
• Maintaining the records and files of all office.
• Managing all incoming and outgoing correspondences in a discipline way.
• Maintaining electronic filing system
• Arranging travel assistance to KOC employees for obtaining Schengen visa
• Assisting preparation of tender submittals as per
2) June 2005 to February 2007, Secretary to GM, M/s. Bader Al Mulla & Bros. Co. W.L.L., Kuwait.
Duties & Responsibilities
• Self-Correspondence through Emails and Letters
• Preparing Sub-Contract Agreements and their payment certificates
• Preparing price comparisons
• Issuing LPO's
• Sending Enquiries and collecting quotations from different suppliers and manufactures for tendering purposes.
• Preparing agreement for manpower recruitment
• Assisting administration department to issue work visas.
• Assisting to tendering department for preparing data sheet and price comparison.
3) September 2003 to June 2005, Department Secretary (Civil), M/s. Bader Al Mulla & Bros. Co. W.L.L., Kuwait.
Duties & Responsibilities
• Assisting for Preparing budget/Preparing ISO Reports
• Project start up and Mobilization work / Preparing Request for Capital Expenditure (Capex) for the new projects.
• Preparing Letters, Minutes of Meetings, Agreements and Reports / Follow ups with pending works.
• Maintaining office records, collecting quotation and preparing price comparison for purchase the materials
• Preparing time cards / keeping material status log
• Payment follow-up
• Preparing subcontract payment certificate
Responsible for providing general Administrative Support to enable the smooth and effective running of the business. On top of this also involved in producing invoices, chasing up unpaid bills. Managed with quires both internally and externally
5) January 1997 to October 20, 1999, computer operator, M/s. Research Consultancy & advertising (RCA), Mumbai, India.
• Day to day office works / handling petty cash / maintain office files in a good manner.
• Graduation (Economics) from Mahatma Gandhi University, India. • Pre-degree (+2) from Mahatma Gandhi University, India Computer Literacy • 1 year Diploma in computer Science DOS, MS Word, MS Excel, MS Power Point, Foxpro, Tally 4.5 & 5, Page maker, coral draw, internet & e-mail.