Ass. Buyer-Strategic Purchasing Section
Petro Rabigh Co.
Total des années d'expérience :28 years, 0 Mois
The Strategic Purchasing Section is responsible for ordering the Chemical and Packaging with creating of Long agreements for each item’s to meet the needs of the business. Based on the best purchasing practices.
The chemical and packaging unit responsible of ordering the following commodities: Feed Stocks,
Additives, Catalysts, Solvents, Water & Process Treatments, Lab Chemicals, Lubricants & Greases, Industrial Gases, Basic Chemicals, Paints & Adhesives and Packaging & Products.
Work Responsibilities include:
-Verifies nomenclature and specifications of the requested material as mention in the Purchase Requisition.
-Ensures that all purchase requisitions are available with proper documentation, authorized and cost codes available
-Selects potential supplier from approved list
-Perform processing of RFQ s, POs, RFP’s and Bid evaluation, release orders.
-Select the recommended sources according to the Received quotations analysis. (Price, quality, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history).
-Negotiate the Quotations with internal & international suppliers and vendors.
-Perform and manage supplier cost estimations according to the Strategic Cost Analysis.
-Identify saving opportunities in the strategic activities.
-Analyzes spend data/trends to identify and develop overall strategic sourcing initiatives
-Perform agreement based on the Commodity Positioning at the Portfolio Analysis
-Monitor overall strategic & spot buying activities and purchasing agreements to provide Corrective solution assistance where appropriate.
-Establishes and maintains professional relationships with suppliers to facilitate best purchasing
-Coordinate with the IT dept. to set the foundations of the projects.
-Set the project out lines and specify the duties and responsibilities of the project parties.
-Coordinate with the SAP team to enhance the SAP HR training module to be align with the project objectives.
-Benchmark the available Learning Management System provider, and evaluate their systems and training programs .
-Works with Training Coordinators and Registrars to ensure proper setup and system support for complex learning activities within the LMS.
-Evaluate current Saudi Aramco Provider for such program and check if their programs meet PRC requirements to be implemented.
1. IK /OOK TRAINING EVENTS / WORKSHOPS (up to 90 Days)
-PR Approval procedures (evaluation the application, request the training history for Aramco seconded or CV copy for PR employee).
-Made the registration and request the confirmation and original invoice to proceed the training payment
-Coordinate with HR service center to prepare the required documents for entry visa.
-Mentoring the training Coordinators and admin. Clerks to arrange training fees and employee expenses.
-Implement the PR employees training history in the SAP system.
-Filling all employee applications
2. Professional Engineering Development Division (PEDD):
-Petro Rabigh Approval procedures:-
a)Evaluate the application,
b)Request the training history for Aramco seconded or CV copy for PR employees.
-Made the registration through the JVDD and request the confirmation.
3. OOC DEVELOPMENT ASSIGNMMENT (+91 Days):
-PR Approval procedures and coordinate with HR service center to prepare the employee development compensation.
-Coordinate with training Coordinators and admin. Clerks to verify any due payment or finalize any settlement if required.
4. IN-HOUSE MANAGEMENT TRAINING:
-Create the training event in the SAP system.
-Send Emails to all training coordinators for Enrolments
-Evaluate the nominations if they meet the event criteria.
-Send the final confirmation to all selected attendee list.
-Arrange all the training logistics ( trainer ID, accommodation, training locations, refreshment & lunch, group photo, attendance sheets, lunch sheet, event Feedback form )
- Follow-up the In-House Training Check List.
5. DEGREE RECOGNITION:
-Evaluate the approved request form with the support documents ( PRC & university ID)
-Proceed the approval procedures and coordinator with HR service center to prepare the final “No-Objection Letter”.
-Filling all employee applications for future evaluation and recommendations.
-Assist the HR Recruitment Director in implementing HR policies and procedures for International Recruitment, Development and Compensation & Benefits.
-Contact the International Recruitment Agencies for request CVs for Candidate and prepared interviews workshops .
-Prepare the required hiring approval forms and documents .
-Submitted the final documents of the hired candidates to the HR service center .
-Assist the HR Managers in implementing HR policies and procedures for Recruitment, Training & Development, Organization Development and Compensation & Benefits. The incumbent will provide operational support to Business units for successful implementation by close coordination with them.
-The other aspect of the job includes managing the human resource information system, analysis of staffing numbers, training needs assessment, maintaining organizational structures and follow up on other HR procedures.
-Receiving and evaluating the requisitions from inventory and different end user .
-Creating bidder/Source list
-Preparing request for quotation /Bid packages to approved vendor/s.
- Monitoring the BID closing date
- Extension for bid closing date if required
- Preliminary Technical Evaluation and award recommendation.
- Making the Bid analysis sheet
- Refer for technical evaluation to originator if required and for complex buying
- Preparing commercial evaluation sheet
- Creating purchase orders in SAP System to the technically and commercially accepted Bidder.
- Evaluating sole source and single source
- Creating saving report
- Expediting for delivery
- Solving rejection if there is any
- Follow up the delivery.
- Maintaining the Inventory stock level by coordination Work with Production Dept. and inventory Dept.
-Assist the HR Managers in implementing HR policies and procedures for Recruitment, Training & Development, Organization Development and Compensation & Benefits. The incumbent will provide operational support to Business units for successful implementation by close coordination with them.
-The other aspect of the job includes managing the human resource information system, analysis of staffing numbers, training needs assessment, maintaining organizational structures and follow up on other HR procedures.
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-Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
-Sort incoming mail, faxes, and courier deliveries for distribution
-Prepare and send outgoing faxes, mail, and courier parcels
-Forward incoming general e-mails to the appropriate staff member
-Code and file material according to the established procedures
-Update and ensure the accuracy of the organization's databases
-Back-up electronic files using proper procedures
-Provide secretarial and administrative support to management and other staff
-Make travel, meeting and other arrangements for staff
-Handling all office admin clerk
-Prepare purchase orders and send copies to suppliers and to departments originating requests.
-Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
-Respond to customer and supplier inquiries.
-Perform buying duties when necessary.
-Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
-Review requisition orders in order to verify accuracy, terminology, and specifications
-Prepare monthly and yearly office purchasing reports.
-Coordinate the maintenance of office equipment
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