contract specialist
Omar Kassem Alesayi Group - Corporate Office
Total years of experience :31 years, 7 Months
- Providing cooperative legal advice as Junior Legal Advisor.
- Preparing drafts for contracts in areas such as technical, supply, services, and procurement.
- Researching legal issues relative to the company’s business.
- Drafting and reviewing legal instruments required for the company.
- Follow-up in legal matters.
- Provide support for the legal counsel in drafting, reviewing, following up, and preparing documents required for a large international company.
- Support the legal counsel through merger and acquisition.
Providing assistance to Vice President in his administrational work which include among others, but not limited to,
The following:
Imposing solutions for processes development after applying critical
Thinking and close observation.
Executing plans and orders of owners and top executives as desired with
Careful attention to details and continuous follow up.
Perfectly organizing events.
Supervising and training teams in different departments to achieve targets on a given deadline by designing suitable milestone and clear objectives file.Communications, Correspondence, and verbal communications within the Company, clients networks and handling all office affairs
Technical and Executive Duties:
1. Serving as the first point of contact to the CEO office through answering, screening, and transferring incoming calls as well as receiving office visitors as appropriate.
2. Coordinating office operations and services and dealing with arising related problems, (phones, office supplies, electronics, etc.) while maintaining and strengthening relationships with service providers and vendors as well as addressing unsatisfactory vendor services.
3. Handling written communication on behalf of the CEO professionally through overseeing the proper preparation of correspondence, letters, and documents to ensure accuracy and clarity of presentation.
4. Carrying out financial reconciliation for CEO’s corporate expenses to ensure compliance with the set budget.
5. Establishing follow-up procedures to ensure that the CEO’s decisions are well communicated and properly implemented, as well as seeking presidents’ and directors’ inputs to support the CEO’s decision making.
6. Following up and tracking daily mail, archiving emails, and ensuring backup. In addition to maintaining the company’s filing system as well as maintaining related logs and records.
7. Receiving and responding to inquiries related to CEO’s work schedule for concerned staff external entities.
8. Arranging the times and places for the CEO traveling, meetings, appointments, etc. as well as coordinating logistics with concerned entities.
9. Collecting and consolidating periodical reports regarding operations, finance, and other relevant matters as requested by the CEO.
10. Arranging the CEO’s meetings with internal and external entities and following up on the issuance of the invitation letters before the meeting’s date, whilst ensuring they encompass the meeting’s agenda and discussion points.
11. Preparing meetings’ attachments, compiling their minutes and distributing them to the concerned parties, in addition to documenting the related decisions and disseminate them among the divisions/departments properly.
12. Performing any other duties related to the job as assigned by the direct supervisor.
Administrative Duties:
1. Conducting periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly.
2. Preparing periodic reports with respect to the section/ office activities and achievements.
3. Ensuring that instructions, circulars and organizational and operational decisions are followed and applied.
4. Ensuring that instructions, circulars and organizational and operational decisions are followed and applied.
5. Appraising subordinates’ performance according to scheduled plans and recommending necessary actions as per the applied practices.
6. Recommending training needs of subordinates and evaluating the outcomes of training courses in coordination with the concerned department.
7. Following up on subordinates’ administrative affairs such as vacations, leaves, etc.
8. Nominating a deputy to carry out the responsibilities of the position whenever the need arises.
A controlling of incoming and outgoing documentations both manually and/or electronically (Receiving, distributing and managing work flow within the Company and between suppliers, clients networks) responsible of follow-up, processing and exchange of files, division's requirements, and other duties and responsibilities.
Handling several roles, from supervision of all division management operations to team leading of external communications flow, and public relations responsible of Head Office in Jeddah, and unlimited responsibilities include ensure implementation of organization policies to help achieve its targets.
Essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff. Responsibilities typically include:
organising meetings and managing databases
booking transport and accommodation
organising company events or conferences
ordering stationery and furniture
dealing with correspondence, complaints and queries
preparing letters, presentations and reports
supervising and monitoring the work of administrative staff
managing office budgets
liaising with staff, suppliers and clients
implementing and maintaining procedures/office administrative systems
delegating tasks to junior employees
organising induction programmes for new employees
ensuring that health and safety policies are up to date
using a range of software packages
attending meetings with senior management
assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on.
A responsible for overall supervision of manpower in the branch, and handled develop contribute, improve performance, increase productivity, exercised some functions to achieve targets.
Handling of selling, collection, purchasing, inventory, stock control, data entering and recording operations.
Excellent Grade
Excellent Grade with a First class honor
General Secondary School, Natural Sciences
