Senior Document Controller
Alghanim International
مجموع سنوات الخبرة :20 years, 11 أشهر
Document controller Manager \{Infrastructure for Ali Al Salem Air Force Base “KAFB” Project\}.
• Preparation of all project forms and registration logs (drawings, documents. … etc.).
• Issued the transmittals forms for the documents, record them in logs, and send them to the consultant.
• Create management tools (logs) in Excel to trace documents (Letters, Materials, Shop drawings, … etc.) Using auto hyperlinks after scanning and archiving them in the company server in different categories as required by project management.
• Give Access to the team for reviewing the documents and can open the sorted documents with one click, helping others to find any document
• Distribute the documents to package managers on the server & send it to subcontractors enclosed with issuing letters.
• Writing the correspondences with proper reference and sending them to the director for modification.
• Mentoring the document status for the project directory and giving a weekly report.
• Preparing the monthly report for project activities.
• Issuing security project gate permits and getting them signed by the MOD director.
• Design and issue training Certificates as required.
• IT support (network, server, and share, printing, email, creating links, …. Etc
- From 15-05-2016 to 28-02-2017
Document controller & Executive Secretary \{Experts Department Head Quarter\}.
• Using Instaurion program (E-Archive system)
• Using management tools (Log’s) to trace documents (Letters, Materials, Shop drawings, … etc.)
• Using scanning system to keep document records.
• Computer Technician & networking system (Domain & networking services)
• All the above plus all Executive secretary works.
• HR - Human resource works
- Register and calculate all staff and labours salary and over time.
- Check the status of staff and labours residence.
- Issued leave forms for all staff and labours.
- From 01-09-2013 to 14-05-2016
Document controller & Executive Secretary \{Fahaheel Medical Center Project\}.
• Using management tools (Log’s) to trace documents (Letters, Materials, Shop drawings, … etc.)
• Using scanning system to keep document records.
• Using Excel to making project Budget vs Actual Cost (Cost Controller Reports)
• Computer Technician & networking system.
• All the above plus all Executive secretary works.
• Register and calculate project putty cash.
• Preparing and arranging project Monthly report.
• Preparing the sub-contractor payments upon completion percentage as per approved Check lists.
• Manage the scheduling and coordination of departmental meetings and group activities
- From 24-12-2008 to 31-08-2013.
Document controller & Executive Secretary \{Boulevard (Salmiya Park) Project\}.
• Using management tools (Log’s) to trace documents (Letters, Materials, Shop drawings, … etc.)
• Using scanning system to keep document records.
- From 26-10-2008 to 23-12-2008.
Projects Manager Secretary.
- From 03-05-2008 to 25-10-2008.
Document controller & Executive Secretary \{Juman Residence Complex Project - Mahboola\}.
• Using management tools to trace documents (Log’s, RFI’s, MIR’s, Shop drawings, … etc.)
• Using scanning system to keep document records.
- From 01-05-2005 to 30-04-2008.
Document controller & Executive Secretary \{Arabia Real Estate Co. Tower Sharq (36 floors)\}.
• Using management tools (Log’s) to trace documents (Letters, Materials, Shop drawings, … etc.)
• Using scanning system to keep document records.
- From 01-02-2004 to 30-04-2005.
Secretary \{In Salubuah Stores Project\}.
• Computer Technician & networking system in all projects
Technical & Maintenance work, Formatting, installing operating system & programs
It is one of Assiut university Collages Education field Department : Technology & Computer Science. General degree : Very Good May-2002