Legal Affair & Administration Senior Manager
Emaar - Saudi Arabia
Total years of experience :17 years, 5 Months
Supervise and lead a company's operations and employees
in charge of the department's day-to-day functions as well as supervising and supporting staff.
Managing & supervising administrative staff and report to a general manager.
Handle budgets, for the department alone, with the organizations.
Find ways to reduce costs of supplies and services and monitor the flow of money to ensure they stay within the budget.
Working with the accounting & finance departments closely to perform these duties.
Perform regular employee evaluations to determine areas of improvement.
Develop a government relations strategy including engagement with all government Offices.
Coordinate on implementing government relations strategy in all government offices and employing the
tactics required to meet the CO. policy & goals.
Track happenings within the government that could affect the organization.
Identify and link disparate pieces of information for understanding and problem solving in a government
affairs context, including political intelligence, substantive policy issues, and legislative and regulatory
processes.
Represent the organization at all government offices and events.
Work internally with other management staff members and oversee employees.
Prepare reports and presentations to deliver within the organization
Prepare a clear work process within the team department & the company to explain all government
changes.
Accomplishments
- Registering all the company's branches at the council of cooperative health insurance (CCHI) by 100%
during the first 18 months
- During the first year, trained and built a new team and divvied up their assignments.
- Create a smooth and consistent method among team members during the first 15 months
- during the first year, created an electronic system to process data between departments and all
branches to avoid human errors
- Reducing the budget by 20% after two years since recruitment.
- Solved an issue between the company and Saudi Costumes that almost led to a material loss worth one
and a half million Saudi Riyals.
- During the first year, all relevant government sectors were visited to improve and raise the level of trust
between them and the company in all cities of the Kingdom where the company's branches are located.
1- As ARAMCO Account Manager: (KAUST Project)
I am the Project Admin Manager dealing with ARAMCO from 2011- 2016.
The project is to belt 62 research labs in King Abdullah university (THUWAL)
Roll:
Covering the recruitments and supervise our employees under this project in (their timetable, vacation, payroll, employee performance & evaluation and all other government affair’s issues) all this this must be approved and acceptable with ARAMCO sanders.
Controlling ARAMCO account financially and Reconciling NAIZAK Receivable and payable with ARAMCO (KAUST Project) as per ARAMCO standards.
2- As KAUST Account Manager - (controlling the Men power contract for over 40 employees)
Roll:
Supervising the employees in terms of their recruitments, vacations, evaluations, payroll, timetable and working hours, their transportations, accommodations and all governments affairs and public relations for the contract employees as per KAUST standards.
3- As NAIZAK Business Manager - Roll:
Supervising the recruiting with all department and prepare the yearly recruiting plane.
Studying the current employee’s relations manual & compare it with the evolution of the market.
Preparation of performance evaluation
Studying the salary scale and compared with the market
Recording all employees Data
Running up the monthly payroll
Supervising the employee’s expenses
Managing the Admin issues as (Transporting - Accommodations - Government Relations & customers Relations).
Supporting all other department like Finance, Sales, Logistic Order Processing (in collection - purchasing tenders - customers meeting, just to satisfy the company benefits.
Accomplishments
- built and trained a new team and divvied up their assignments.
- set an agreement with Aramco on a clear method of work to start collection procedures
- The whole amounts of the project were collected in a period of four years, at an amount of approximately one billion Saudi riyals
- Finding solutions to a few bad debts with several Saudi universities, including King Abdulaziz University, Jizan University and Abha University, estimated at about 30 million Saudi riyals
Preparing the employees relations manual.
Making the Job analysis and characterization and design.
Planning of job needs.
Control rate of job turnover.
Preparation of performance evaluation.
Follow-up to the performance of staff and the work necessary training for their development.
Complete list of sanctions of the company under the Labor Law.
Maintained to the extent possible to provide a healthy atmosphere for the employee.
Using of all scientific means available to develop work.
Minimize personnel problems and complaints.
Trying which is the best for the company & the employees.
Making a good relationship with government offices as far as possible.
Full knowledge about the Saudi Labor law.
Using the benefit of the labor law to success the company's goals.
The preparation of the regulations of the company according to the Saudi labor law.
Accomplishments
- Created salary skill comparing with the market
- Increase the Saudization percentage by 30% during the first year
- Trained and built a new team and divvied up their assignments.
- Created a smooth and consistent method among team members
- Created a plan to terminate branch managers contracts and cancel their job without affecting workflow
while providing their expensive salaries
- Several problems were solved with the Ministry of Health, as well as an improved relationship with them
during the first six months.
Duties:
Creating the employee’s account.
Making all the employees’ payment.
Controlling the employee’s advances.
Checking the employee’s contract.
Fallowing the company policy with the employee’s contract.
Reconcile all bank account.
Reconcile the receivable account with the sales Department.
Prepare daily A/R aging Report.
Follow up on the collection.
Reconcile the customer's account.
Checking the vendor payment before releasing it.
Accomplishments
- Participate in establishing the collection program for the first six months
Reconcile the receivable account with the sales Department.
Prepare daily A/R aging Report.
Follow up on the collection.
Reconcile the customer's account.
Releasing the shipment delivery for all orders.
Reconcile all bank account.
Accomplishments
- Create an aging for the customer in excel in the first month
- Collection of bad debts during the first year, estimated at 300 thousand Saudi riyals
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Specialized in Accounting & Financial Management Technology
Specialized in Accounting & Financial Management Technology