Adelmo Capacia

Responsible for the entire DCCDocuments in controlling, monitoring, coordination,
transmittal preparation, correspondences, drawing / document, storage (soft & hard copies).
MDR excel register maintenance, receive, circulation, distribution and follow-up to the
department/site offices.
* Coordinates to all concerned departments, focal points, via email (Outlook)
concerning incoming/outgoing document status.
* Prepares immediate assistance and response pertaining to incoming/outgoing
document/drawing request/queries needed by the contractors.
* Delegation of daily urgent work to do to DCC subordinates.
* Prepares Document Status Reports on a weekly basis.
* Ensure that documents are approved prior to use.
* Review and update as necessary and re-approve the documents.
* Ensure that relevant versions of applicable documents are available at points of use.
* Ensure that changes and current revision status of documents are identified.
* Ensure that documents remain legible and identifiable.
* Ensure that no obsolete documents are seen in the organization.
(DWTP) DOMESTIC WASTE WATER TREATMENT PLANT
MESAIEED INDUSTRIAL CITY, STATE OF QATAR

Manage, update and maintenance of (MDR) Master Document Register to monitor and track
down all incoming and outgoing documents / drawings / correspondence status and revision
history.
* Manage and assign outgoing document / drawing number / transmittal nos. of respective
discipline requested by the concerned department. Update the document register as per issued
reference nos.
* Perform quality control checks for all project related documentation in accordance with
project document control procedures. Verify revision sequence which includes receipt of
client comments before the next issue, compliance statements when required.
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* Prepares / monitor all submittals to client (Qatar Petroluem) such as engineering
drawing and documents, material submittals, SPIR, daily report, monthly report and other
related documents for information / review / comment or for approval.
* Prepares Weekly Status Reports of submitted deliverables, outstanding deliverables and
overdues of the respective discipline as registered in MDR latest status.
* Coordinates with client (QP), engineering design team (KEO), HEEC site engineers, sub-
contractors, vendors with their respective focal points to expedite or discuss submittal
discrepancies and other related activities. Prepare compliance when required.
* Record and safely stored all electronic backup files (PDF) and hard file copies of all
incoming and outgoing transmittals / drawings / documents / correspondences / misc. For
references and immediate archiving as required.
* Perform proper filling, storage, indexing and tagging all project documents for easy and
immediate understanding of every concerned personnel.
* Train, lead, supervises and delegation of daily work to assistant Document Controllers as per
daily work activities and top priorities in the department.
* Perform other related work that may be assigned from time to time by immediate superior.

Plan and manage all documentation activities conform to the accurate and systematic
storage and retrieval system and liaise with divisional personnel to ensure that the
documentation follows the accurate tracking reference numbering.
* Performed receiving and distribution of the incoming documents/drawings from / to
contractors and other related documents to assigned recipients/disciplines for ACTION,
INFORMATION or COMMENT.
* Transmit urgent/critical documents / comments on the priority target dates. Prepares the Reply
Transmittal for outgoing documents/drawings to contractors with QP comments, No comment or
AFC. Updates the EXCEL REGISTER and ASSAI for both incoming and outgoing documents on a
daily basis.
* File and maintain the latest revision status of documents/drawings in QP-DCC Master File. Maintain a
current and superseded set of Project hard copy deliverables and Electronic Register of such.
* Monitor, distribute thru email and fax all incoming and outgoing correspondence to
contractors/recipients as per distribution matrix. Update register to OPEN and CLOSE status of
activities.
* Maintaining a master document register of the latest drawings on a project and ensure that all
recipients are transmitted the drawings they require as soon as new revisions of drawings are
received.
* Ensure all hard and electronic copy distribution of controlled documents to focal point.
* Maintain documents for transmittal process for project documents.
* Expedite and maintain acknowledgements to transmittals. Expedite responses to transmittals
sent for review/comment.
* Sending of Drawing Transmittals and Submittals. • Ensuring that drawing
transmittals are acknowledged in case there is a dispute on whether the drawings were
transmitted.
* Manage the document/drawing review process, Internal and External.
* Assists visitors in locating drawing / documents. Performs other related work that may be assigned
from time to time.
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ENGINEERING AND DESIGN
3RD
FLOOR ASIAN STAR BLDG., ASEAN DRIVE, FIL-INVEST CORPORATE CITY, ALABANG,
MUNTINLUPA 1781, PHILIPPINES

Supervises and
monitors the Dossier preparation. Delegation of daily work/activities concerning PRECOM &
COMM'G DOSSIERS preparation as scheduled on RFC/RFSU Plan list.
* Gathering and compilation of documents pertaining to the PRE-COMMISSIONING and
COMMISSIONING activities in a DOSSIER arranged by SUBSYSTEM, which shall contain all
information required to demonstrate a subsystem has reached the READY FOR COMMISSIONING
and READY FOR START-UP status.
* Monitoring the progress of Subsystems of PRE-COMMISSIONING & COMMISSIONING through

the IPT/LOBBY, Collection Division. Acted as Night Shift Inspector /
Coordinator for Greeters Lobby and Parking Operation.
* Coordinates with the Tellers and gatekeepers assigned in the Lobby and Parking areas.
* Monitors/records/updates the tickets on hand and tickets issued by the tellers by its respective serial
numbers.
* Receives/re-checks retrieved tickets, teller's remittance reports and gatekeepers as well.
* Maintains official reports and documents relating to the operations and activity of the office.
* Prepares and submits monthly reports of collections. Assists the duty supervisor in preparing the daily
schedule of deployment of tellers and gatekeepers.
* Assists in the issuance of VIP Room accommodation official receipts.
* Performs other related work that may be assigned from time to time.

Develop plans and programmes, sets goals and objectives, schedules and budgets for the selling area.
* Selects, retains and motivates subordinates for high performance and productivity.
* Maintains controls that will ensure accomplishments, monitoring of status and progress of activities.
* Enforces observance of company policies, systems and procedures, work rules and regulations,
recommends disciplinary and personnel actions such as selection, hiring, promotions, suspension
and discharge and salary adjustment and personnel movement.
* Monitor and evaluate the performance of sales clerks and baggers.
* Conducts orientation for new products and proper displaying of merchandise.
* Determines fast/slow moving items and uses the same as the basis for stock order/requisition from
the warehouse and from the purchaser.
* Determined the good or bad condition, discrepancies upon the delivery of merchandise and
make corresponding report thereof.
* Attends to customer queries and complaints and decides according to set guidelines.
* Kept, filed all the necessary papers/documents such as; delivery receipts, sales invoices, stock
requisition slips and purchase orders received.
* Prepared monthly receiving reports of the merchandise.

The service covers the entire project scope of works in the Saudi Aramco Increase Yanbu Crude
Export Capacity project.
* Performed receiving the incoming documents/drawings from Flour Daniel Houston Texas, Aramco
and from other vendors company.
* Re-checked/re-viewed/updated the revisions of drawings in the computer system, stick files and flat
files.
* Maintained the orderliness and safety of all original drawings in the store room.
* Assisted visitors in locating the particular drawing/document.
* Prepared transmittal for the issuance of documents requested by the different job sites.
* Responsibly on the orderliness of all documents possessed by the project. Performed in other
related works from time to time.
(DTI) DEPARTMENT OF TRADE AND INDUSTRY- REGION IV
7/FLOOR SMS BLDG. SEN. GIL PUYAT AVENUE, MAKATI CITY, PHILIPPINES

Acted as Property Custodian and is primarily accountable for supplies, equipment and materials
and make periodical inventories thereof.
* Maintained records of all accountable properties.
* Direct work of storekeeping, buying/purchasing property personnel.
* Performs other related work that may be assigned from time to time by the immediate supervisor.