Arnel Paningbatan

Key Accountabilities:
• Manage calendars meetings, events; coordination of travel and hotel accommodation, room meeting
reservation, logistical arrangement; request creation of visitor/material passes
• Delivering comprehensive administrative support of Global/Regional heads, Internal and External across
department functions, Stakeholders, Company Consultants and Auditors
• Handling Global heads visit working visa processing and commercial requests, utilizing the e-GR system and
official online application portals to ensure timely and accurate visa documentation in facilitating seamless
international mobility
• Effective coordination of onboarding/offboarding processes compliance arrangements for newly hired
employees, Project consultants, Auditors and COOP trainees
• Administer request and coordination with IT/Power User for the creation/activation of end-user account; role
access authorization and installations of business system applications software
• Engage with the Project owner to gather comprehensive documentation requirements alignment with POs
processing associated with vendor supplier bidding, profiling information
• Streamlining procurement activities in business operations in handling the ERP (SAP) process requests such
as Purchase Requisitions (PR), Service Entry Sheets (SES), and Goods Receipts (GR) and close coordination
with the end-users requester and following up/monitoring workflow release strategy status approval
• Acted as a focal point for collaboration with internal and external function in providing access link to critical
information
• Liaise with entire organizations to obtain, compile and upload the financial records of SABIC and SABIC
Affiliates legal entities, legal and government required submission documents, management reporting and
contract agreements
• Managing department enterprise documentation EDMS (ECM/SharePoint/OneDrive) web portals governance
• Organizing and updating electronic departmental files and implementing role authorization permissions access
to enhance data security
• Optimizing electronic document management processes to support operational efficiency and data integrity of
departments record
• Assist in preparation of Invoice Verification Certificate (IVC)
• Organize Employee Performance Assessment
• Perform administrative duties for Project Manager, Site Manager and Project Engineers
• Act as a focal contact for coordination ofall activities related to the document submissions to Royal
Commission, Marafiq and other agencies
• Manage Document Control procedure by overseeing the submission of technical documents, shop drawings,
construction drawings, RFIs, NCRs, material submittal from the contractors; and facilitate collaboration of
documenting Minutes of Meetings to track required actions and compliance target dates
• Ensure all documents registers are traceable by creating a system for documentation and control of documents
for circulation
• Create log system; maintain a central Project Filing System; maintain updated records of all approved
documents
• Prepared/dispatching and receiving transmittal documents and all other correspondences
• Monitoring the attendance and preparation of monthly time sheets
• Drafting letter correspondence and assist in preparing reports, spreadsheets, presentations

• Responsible for setting document control requirement ofa project and implementation ofDatabase
Management system
• Establish document management strategies, workflows ensuring compliance document control procedures
• Ensuring single point interface for all document control activities on a project for client and subcontractors
• Co-ordinate with various project functions in establishing document control procedures and systems viz
subcontractor
• Support and coordinate with the Site Construction team/client main contractor/project engineers

• Responsible for recording/updating Structural Daily Progress Report
• Coordination with the Site Construction team/client main contractor of production progress report
• Responsible for preparations of Site Query, Material Issuance Request
• Responsible for proper identification of documents with correct codes and title
• Updates important registers such Shop Drawings, Contract Drawings and DocumentTransmittals
• Accurate registration and retrieval of data, logging, filing, & tracking of incoming and outgoing documents
• Ensure all documents are traceable by creating a system for documentation and control of documents for
circulation
• Accurate attendance tracking and oversight of work areas
• Prepared/dispatching and receiving transmittal documents and all other correspondences

• Responsible in checking and documentation of piping system as per approved IsometricDrawings
• In-charge in modification of the isometric drawings as per revision of the TechnicalManager
• Encode and provide specified file code per material items using the Piping Erection Tracker
• Maintain drawing registers by using department database for tracking and recording issued projects documents.
• Ensure that all documentation, drawings and specifications are up to date and at the correct revision.
• Ensure project drawings and documents are issued in a controlled manner and within agreed time- scales,
this includes work pack preparation and issue.

• Ensure smooth flow of daily activities at the construction site, provide proper assistance to the Clients
representative and Construction Manager, Site Engineer and internal team
• Coordinate payroll inputs (overtime, attendance and timesheets)
• Manage site employees HR administrative matters
• Travel and logistics arrangements for onboarding/offboarding site employees
• Support set interviews, onboarding processes
• Preparing Material requisition according to site requirement and follow-up on the same
• Dispatching and receiving documents and all other correspondences
• Carry out other day-to-day administrative tasks

• Ensure efficient database administration for billing systems with scheduled backups and compression;
optimize clientele court information case management
• Manages the attorney invoicing lifecycle, ensuring accurate, timely, and compliant billing to clients
• Accurately record client details and court cases, ensuring comprehensive data management for effective
billing processes
• Compile, edit, and produce high-volume monthly invoices in compliance with client fee agreements and firm
policies
• Collaborate with attorneys to review pre-bills, manage WIP (Work in Progress), apply rate changes, and
manage write-offs or discounts
• Review time entries for accuracy and ensure adherence to outside counsel guidelines
• Tracking entries on time, reconciling disbursements, and resolving billing disputes with clients and attorneys
• Monitor aged accounts receivable and assist with collection