Logistician
International Medical Corps
Total years of experience :11 years, 7 Months
Logistics
• Participates in the implementation of the technical choices, policies and logistical procedures defined by the technical referent, and ensures their proper application as well as the correct use of logistical monitoring tools and documents.
• In liaison with security officer, ensures the proper use, monitoring and regular maintenance (in compliance with IMC standards), as well as the safeguarding of all the infrastructures, installations and equipment of the Project, notably through the implementation and monitoring of security measures/rules.
• Ensures the upkeep and maintenance of the warehouses, offices and staff guesthouses, at country office and the field
• Ensures good living conditions for the teams and ensures compliance with defined hygiene measures.
• Plan warehouses and distribution centers to improve operational efficiency and capacity.
Efficiently organize transportation activities, including storage of goods, management of information from point of origin to delivery, streamlining transport, movements and safety thereof
• Coordinate and track the movement of goods through logistics channels
• Execute the logistics plan to move products and packages to reach destinations on time
• Ensure all office equipment is functioning all times including copiers, printers, scanners, domestics appliances, where applicable, etc., including establishing and maintaining working relationships with appropriate maintenance service providers and ensure all equipment is maintained in accordance with retention agreements and GA
Procurement
• Organizes the supply system according to local or regional regulations or in direct agreement with the logistics coordinator, depending on the import facilities for equipment and/or medicines.
• Carries out local purchases in accordance with the supply rules. Guarantees the quality of the products, the service provided, the timeframe and the competitiveness of the prices (several quotes), in compliance with ethically and in line with global procurement manual.
• Ensures the processing of procurement requests, sending the request for quotation, preparing comparison sheets, raise purchase orders, seeking approvals thereof and updating the on-line procurement tracking tools.
• Ensures the conditions of reception of freight or material arriving by truck, as well as the organization and preparation (including packaging and documentation) of the material to be sent. Keeps applicant and budget holder informed of progress by sharing stock reports
• Participate in the regular update of the project's approved vendor list as needed.
• Verify that all items are purchased at cost effective and transparent manner throughout the whole procurement process
• Support programs by ensuring standards of goods and services purchased are met and that background checks and due diligence audits are conducted on all vendors as appropriate.
Stocks
informed of the use of all these items
• Procurement: Procure materials and services according to set
standards; Monitor availability of project supplies and arrange for
replenishment; Monitoring tendering process
• Transport Management: Prepare and maintain vehicle running charts
and follow up with projects for their running charts; Maintain service
schedule for all vehicles, and renewal periods for all licenses.
Ensuring that all vehicles are handled according to the Fleet
Management manual
• Custodian of all assets and ensuring safe keeping and facilitating
repair and maintenance.
• Warehouse management: make sure the warehouse clean and in
order; Organise load and offloading of goods at the warehouse and
follow-up compliance on the warehouse documentation
• Administrative: Make administrative and logistical arrangements for
office activities (meetings, workshops
Focal person in procurement & supplies, making sure all required goods and services ordered and received
in time, manage all stocks of consumable and materials
• Make sure the donors requirements in procurement are adhered to.
• Fleet management and ensure that all vehicles are serviced in time, road worthy and drivers adhere to MSF
driving rules
• Supervising construction works and make sure they are as required
• Ensure inventories of equipment are always updated
• Participate in the end to end tender process: Advertise the procurement processes and prepare the
solicitation documents
• Contracts management and service providers’ evaluation
Performance appraisal and evaluation of subordinates
Procurement process of all the requirement for the WFP project
• Supervision of contractors for works, guided by technical person.
• Custodian of all assets and ensuring safe keeping and facilitating
repair and maintenance.
• Giving monthly reports on the status of assets on the station.
• Making sure that all the Officers have all assets required to spearhead
their duties and responsibilities
• Issue stock update stock cards on stock movement & replenishment.
• Ensuring that all vehicles are handled according to the Fleet
Management manual
• Ensure that donor guidelines are followed with all
transactions affecting the programme area
• Warehouse keeping (proper products arrangements observing the storage compatibility standards, staking and cleaning)
• Monitor deliveries make sure orders are fulfilled within 2 days
• Hiring and managing warehouse and Distribution personnel
• Managing all warehouse cost centres
• Perpetual stock variance analysis &daily Stock balances
• Monitoring storage condition of products (MSDS) and avoiding obsolesce
• Attending to internal and external customers’ queries
• Monthly stock taking and variance stock analysis
• To be aware of and comply with HAZCHEM, Quality Management System, Policies, procedures and objectives
• Focal person on all supplies, making sure all required goods and services are received in time and manage all stocks of consumable and materials
• Fleet management and ensure that all drivers adhere to MSF driving regulations and rules
• Administration of all the project operational activities
• Performance appraisal and evaluation of subordinates
• Supports the WASH officer to setup WASH sites
• Ensure inventories of equipment are always updated
• Participate in the end to end tender process: Advertise the procurement processes and prepare the solicitation documents
• Contracts management and service providers’ evaluation
• Warehousing
• Implemented new YUM standards at Lonrho Logistics
• Responsible for expediting of inventory from suppliers
• Responsible for the liaison with suppliers
• Enforce and maintain Good Storage and Distribution Standards
• Receiving and Despatch
• Stock reconciliation
• Demand Planning
• Communicating with drivers
• Route Scheduling of drivers
• Distribution
• Tracking trucks
Chartered Institute of Procurement and Supply (CIPS) Level 4
Supply Chain Management
