Adrian Aranha

• Draft, review, revise and analyze contract requisitions, RFP/ RFQ, and contracts (Chevron & KOC standards) along with evaluation of bids, recommendation for award, close-outs and issuance of Final Completion Certificates.
• Guide project staff and advise management on contractual issues on the basis of knowledge of contractual documentation and local laws.
• Implement systems to ensure accurate tracking and record keeping regarding the fulfilment of contractual obligations and monitor performance of contracts against KPI’s to ensure all obligations under agreement are met.
• Review and negotiate contracts, subcontracts, and modifications thereto. Prepare and conduct project kick-off meetings.
• Manage contract variations in accordance with contract provisions, prepare / review contract amendents, prepare adjustment orders.
• Prepare contractual correspondence with the firms/contractors, including project specific procurement, subcontracts, and waivers.
• Preparation of time effective look-ahead procurement plans, coordinating with finance, commercial, legal and Risk teams.
• Claims handling and resolution.
• Regulary update QMS procedure manuals.
• Respond to State Audit Bureau queries.
• Draft correspondance on behalf of the Company, to other State organisations / Ministries.
• Achievements:
o Worked with the PMC to administer the EPCM contract for the Construction, Completion and Maintenance of the new KGOC Head Office Building (~US$150 million).
o Prepared and administered contracts to handle the Complete Furnishing of the new KGOC Head Office Building, Data Center, Maintenance, Clearance Services, Cleaning Services, Manpower, Stationary Material, Scrap material, Pest Control Services, Records Management, Catering, Transportation, and others for KGOC.
o Review of contracts for other state corporations including sharing of best practices for Kuwait Oil Company, Kuwait National Petroleum Company, Kuwait Integrated Petroleum Company, Joint Operations (KGOC & Saudi Arabian Chevron) - Wafra and Kuwait Oil Tanker Company).
o Reviewed requests for adjustments order on behalf of the Joint Operations Tender Committee (JOTC).
o Update the yearly budget for the team in coordination with the group financial controller.
o Developed a new method to purchase stationary material and integrated it with the existing e-services system, this reduced the purchase time from quarterly (months) to 3 days.
o Developed a new contract to provide coffee machine service during the Corona pandemic. This venture was greatly loved by the company’s employees and still exists (further expanded by the addition of an ice cream machine, popcorn machine and light snacks).
o Developed and updated KPIs for team members.
o Issused adjustment orders in the various contracts, to incorporate maintenance and related special activities.
o Created a mechanism to handled new civil works in the building maintenance contract.
o Working on a new project for the complete rebuilding and renovation of KGOC’s building W.

• Creation to award and signing, of Long-Term Supply Agreements, Contracts (Maintenance, Services and minor EPC), Consignments, Bulk Supply, Blanket Purchase Orders, Request for Quotations (RFQ) / Proposals (RFP), Tenders, Purchase Orders, Initial/ final financial approvals, bid/ performance bonds, and Variation / Adjustment orders, Commercial & Technical evaluations.
• Conducting Pre-bid meetings, tender briefings, verify pricing mechanisms, bid evaluations, recommendation for award, follow up of inspection reports, shortlisting of suppliers, Supplier Evaluations and Relationship Management, KPI creation and performance evaluations, Payment/ credit terms review contract terms and apply/ waive Liquidated damages, Contractor / Vendor Claims, Quality management.
• Liaising with stakeholders, Management, Legal, Finance, and User team while keeping them informed of progress and issues in order to manage expectations on all project requirements and deliverables
• Negotiating and finalizing supply agreements with major manufacturers ensuring that there is no shortage of vital commodities.
• Verifying proper documentation for all material is provided, ensuring regulatory compliance, including material test certificates, Customs, Ministry of Health Registrations and other requirements.
• Achievements:
o Participated as Team member in a Lean Six Sigma initiative to optimize the procurement process resulting in a reduced lead-time from request to delivery of material. This greatly decreased the lead time from 6 weeks to 2 weeks for purchases less than KD 5, 000 (~$16, 000).
o Active part of the team that standardized all risk management, document templates, purchasing policy and procedure manual for the Purchasing & Materials Management Group, as part of the Company’s ISO 9001:2008 initiative
o Led the Team to create a new standardized template for all supply agreements, incorporating the new Tender Law 49/2016 and mitigating risks in the supply chain based on past records.
o Created and negotiated over 50 long term pharmaceutical and medical supply agreements for KOC’s Ahmadi Hospital and Field Clinics. This greatly decreased, indirect procurement related cost and ensured adequate stock for all specializations.
o Experimented to create a new system for tender committee approvals for sole/ single source contracts, that decreased the procurement cycle by 1.5 months. This system was eventually adopted by the parent organization Kuwait Petroleum Corporation (KPC).

• Successfully led team of 97 technicians and 3 subcontracting agencies in a comprehensive facilities maintenance contract worth over KD 1.5 million.
• Responsible for electrical and fire-fighting engineering division
• Associated responsibility for AC and plumbing division
• Spearheaded the planning, designing, and successful installation of electrical and fire alarm systems
• Coordinated with Safety Department as part of, and to improve their Site Audits and Risk Management process.
• Efficiently liaising with vendors and contractors to complete work orders and secure project supplies
• Planning of weekly, monthly, quarterly and yearly maintenance schedules
• Demonstrated ability to effectively handle risk-based troubleshooting of power, lighting, security, fire-alarm & firefighting, motors, pumps, chillers, split unit, Dx package unit, and other systems to ensure minimal disruption
• Basic knowledge in commissioning and maintenance of frequency converters
• Basic knowledge of UPS maintenance

• Successfully bid for and won Tenders and Contracts with Ministry of Electricity & Water, Kuwait National and Petroleum Company (KNPC), Kuwait Oil Company (KOC), EQUATE, and other Large private / state companies.
• Reviewing and formulating material specifications, and tender & contract documents
• Assisted Project Manager with installation, commissioning and demonstration of several projects to clients
• Experienced in installing, commissioning & maintenance of HT panels, oil/gas/ACB circuit breakers, and protection relays
• Commissioning and maintenance of generators including control panels (ATS)
• Experienced in installing and commissioning fire alarm system (addressable/analogue)
• Experienced in commissioning and maintenance of electrical and diesel fire pumps

• Conducted market feasibility studies & business to customer marketing
• Researched governmental grant schemes to provide customers significant discounts on products and services
• Created work orders and assisted in providing cost estimates

• In charge of acquiring contracts (lowest technically acceptable bidder)
• Designed hybrid fibre-coaxial cable networks, low and medium voltage systems, CATV and video surveillance systems
• Experienced in installing and commissioning medium/LT voltage distribution panels
• Experienced in installing and commissioning telephone networking
• Designed the telecom networks for various commercial and residential buildings in the GTA for Rogers Canada
• Assisted in designing the fibre layout for St. Lucia (Caribbean) providing them with a modern fibre optic network for their future communication needs

• Designed websites, graphics and multimedia content for E.D.R.S and various events held at McGill University.
• Created online PHP based submission forms, for secure registrations AND Credit Card based payments.