Executive Secretary and Administrator
M/s Sheraton Dammam Hotel & Convention Centre
Total years of experience :7 years, 3 Months
• Deftly handling the task of the various general administrative functions of the organization
• Preparing agenda for the meeting, drawing minutes of meeting, taking dictations and generating error free letters, fixing & scheduling appointments.
• Performing secretarial functions for CEO and GM as per requirement.
• Evaluating commercial offers and preparing comparative Statements of received quotations
• Preparing contracts / agreements/payment certificates & other documentation; answering clarification & change or amendment requests.
• Sorting, screening & prioritizing incoming mail (by email/post/fax), drafting responses to correspondence as required.
• Managing the operations including Attending Calls, Taking Messages and welcoming the visitors.
• Monitoring, controlling and supervising all activities related to staff needs
• Assisting the Senior Management in day-to-day work and maintaining all the personal records
• Planning and organizing meetings and interviews while ensuring effective rendering of services to enable smooth flow of day to day operations; identified scope for process enhancements for improved services
• Accountable for managing ticketing for travel entailing sending the application to relevant Embassy, documentation and arranging transportation.
• Carry out the task of completing online Starwood survey for the Engineering department
• Ensure optimum & effective utilization of resources while preparing material receiving reports and sending reports like Vehicles maintenance record and Energy consumption record.
• Adept in organizing and handling successful Business Conferences. Overseeing & managing the correspondence with other departments/ external agencies while working on presentations on Power point.
• Maintaining the smooth functioning of the office & initiating various functions including managing Files and Projects, Monthly and Daily Reports and Planning and follow up accordingly.