Senior Administrator & Document Controller
Power International Holding - Stark ELV/Elegancia FM
مجموع سنوات الخبرة :13 years, 0 أشهر
1. Coordinate and support FM site personnel, Subcontractors, and Clients for the Project
Report, status, gate pass, and documentation request.
2. Prepare monthly documents of AMC PPM & Corrective Report submission to Clients.
3. Updating the HSE Work Permit, HSE Training and Toolbox Attendance, Statistic Sheet.
3. Preparing and processing Materials & Subcontractor Services requests in SAP SYSTEM.
4. Coordinate, follow-up, and verify Procurement, Supplier, and Accounts for the Quotation,
LPO, and Invoice process of ELV Dept.
5. Prepare documents submission of Drawing, MOI Approval, Snagging, Technical Report,
Conditional Report, WCR, MSR, HOC under Supply, Installation and Testing
Commissioning Projects.
6. Support the Manager and head of Operations and assist Project Engineers with projectspecific
procedures of daily operation.
7. In charge of IN and OUT of confidential documents, Contracts, Invoices, and document
reports etc., and unsure of proper transmittal provided.
8. In charge and control of consumable materials, stationery, and inventory to compile orders
per project.
9. Uploading the Inv, Delivery Note, Services Report in SAP System and generate the GRN.
10. Process AMC and Project Invoice and coordinate Accounts Team for Client billing process.
11. Coordinate the Suppliers and Contractors for delivery, INV, services, site visits and
documentation discrepancies issues.
12. In charge of logistics arrangement, manpower and Client materials requests as per BOQ.
13. Coordinate with Vendor for certificate documents required by Consultant and return items,
materials repair or replacement.
14. Maintain and update multiple databases and disseminate weekly to the Management.
15. Monitor the trucker of AMC Contract, Documents Submission and Asset unit under ELV.
16. Coordinate with subsidiaries company under UCC Group on administrative matters.
17. Coordinate with HR and Logistics Dept for manpower and vehicle request.
18. Handling and maintain the Inventory trucker for materials, tools, and machines.
1. Updating and sending reports for Liquidation, Food Stock Transfer, DSR, Sales Return,
Sales Report and Outlet Agreement to the Chairman and Executive Directors.
2. Arranging appointments, assisting in planning meetings and manage travel
arrangements, hotels booking and responsible for consignee etc.
3. Reporting to the Executive Director and Head of Sales and coordinate with all departments
on behalf of the Director and Head of Sales.
4. In charge of general admin duties, verifying CVs, and processing newly hired candidates.
5. Arrange meetings, taking minutes of meetings, preparing and distribute.
6. Prepare and disseminate correspondence, memos, forms, and emails from the Ministry.
7. Incharged for Office stationery and Office Furniture.
8. Manage the manpower appraisal, staff concerns and annual evaluation.
9. Receive and screen phone calls and redirect them when appropriate.
10. Maintain records of manpower and profile of individual staff, and attendance.
11. Handle confidential documents ensuring they remain secure.
12. Filing documents as well as entering data and maintaining databases.
13. In charge of the Daily Market Report and office supplies inventory.
14. In charge of all incoming Outlet LPOs and disseminating them to the Sales Team.
1. In charge of general admin duties, all manpower concerns, and logistics.
2. Coordinate with FM team for all materials request for 16 Properties including VIP and
distribution of monthly invoice to appropriate clients.
3. Coordinate with the Contractor for site visits, service reports, and Invoices
4. In charge of maintaining and updating incoming and outgoing documents and an organized
filing process.
5. Support and assist the Soft and Hard Services Manager and Supervisor in preparing reports
and documentation.
6. Coordinate with Procurement and Engineers for materials request and delivery.
7. In charged for Petty Cash, Office stationery
8. Arrange meetings, taking minutes of meetings, preparing and distribute.
9. Creating and closing Work Order from the ERP System, monitor the open WO..
10. Assist Engineers in preparing Technical Reports, Work Completion and Snagging Reports.
11. Coordinate with Manager and Procurement for Quotation and LPO.
12.Preparing comparison statement of Vendor for materials requisition purchase.
13. Monitor the Inventory trucker all FM materials issued and pending base from BOQ and AMC
14. Scheduling of materials release from warehouse delivery.
15. Generates monthly Work order report sent to the FM Team and Property management.
16. Updating of ERP/AMS System and generating reports for inventory and audit purposes.
17. Coordinate with Real Estate Properties, Hotels, and Group companies for new deliveries and
disposal items and conduct inventory in all Sectors.
18. Update fields in the system for project invoices, delivery, and verify correctness.
19. Monitor AMS System and prepared all inventory report under Regency Group Holding.
20. In charged of uploading data LPO, INV, Barcode, and Custody details into AMS System.
1. Greet guests warmly and provide a friendly and professional demeanor.
2. Assist guests with check-in and check-out processes, ensuring accuracy and efficiency.
Handle guest requests, inquiries, and special needs promptly and professionally.
3. Provide information about hotel services, facilities, local attractions, and dining options.
4. Manage guest reservations, including making new reservations, modifications, and
cancellations. Ensure room availability and assign rooms to guests based on their
preferences and needs.
5. Verify guest payment information and process payments accurately.
6. Answer phone calls and respond to emails in a timely and courteous manner.
7. Make reservations and inquiries over the phone or via email.
8. Forward important messages to other hotel staff as needed.
9. Maintain guest records, registration cards, and other documentation. Keep the front
desk area organized, clean, and well-stocked.
10. Assist in managing guest accounts, billing, and financial transactions. Assist with guest
check-out and settling accounts accurately.