Administration Assistant
naufar
Total years of experience :15 years, 9 Months
Work as Admin Assistant for HR and for Assistant Director General
• Maintains and updates internal databases using content management systems
• Preparation purchase requisitions
• Produce correspondence documents (Drafting and typing letters for the staff, Head of Nursing, Medical Director and Executive director), official business, overtime, training courses, vacations … etc
• Maintains presentations, records, spreadsheets and databases (Rejected CV, Vacation Schedule, New employee directory “Attached”) using Microsoft Office
• Organizing For meeting (Preparing the Agenda, Booking rooms, conference facilities and updates the minutes of meeting)
• Controls and maintains stationery and equipment.
• Sorting and distributing incoming post and organizing and sending outgoing post (filing hardcopy and softcopy)
• Control and organizing the filling “hard and soft documents for all Staff”.
• Prepares and manipulating statistical data
• Coordinates files for Medical Director
• works closely with Nursing & Medical Department
• Arrange for interviews (Personal and Skype)
• Doing medical format for patient file & nursing forms (ISO9001)
• Contribute policies and procedures for TRC with Medical Director
• Able to deal with multiple tasks with multiple interruptions in calm and efficient manner
•Working as a Secretary for the Hospital Administrator
•Drafting and typing letters for the Administrator and Director of Nursing
•Filling all corresponds for the Administrator and Director of Nursing
•Doing monthly statistic for nursing units regarding patients (admission, transfer and discharge)
•Assist management staff with online budget system
•Work with Confidential documents regarding staff evaluations and disciplinary issues
•Work with online time sheet management system
•Able to deal with multiple tasks with multiple interruptions in calm and efficient manner
•Organize daily schedule of the Director of Nursing
•Communication with medical staff regarding departmental and hospital-wide issues
•Perform some administrative and all secretarial tasks for four nursing unit including Outpatient Clinic and Community Health Service
•Liaise between Director of Nursing, nursing office and psychiatric nursing units
•Complete staff application for leaves, transfers and resignations
•Compile and submit monthly requisitions from stores and units reports
•Input duty roster from each nursing unit
•Doing all paperwork for the whole department for the period of JCI survey
•Faxing the paper to another department
•Use advanced knowledge of Microsoft Office Program
•Drafting and typing letters for the Head Nurse
•Filling all corresponds for the Unit
•Doing admission, transfer and discharge from the system
•Work with Confidential documents regarding staff evaluations and disciplinary issues
•Work with online time sheet management system
•Able to deal with multiple tasks with multiple interruptions in calm and efficient manner
•Communication with medical staff regarding departmental and hospital-wide issues
•Perform some administrative and all secretarial tasks for the unit
•Complete staff application for leaves, transfers and resignations
•Typing the store requisition
•Input duty roster
•Helping the nurses to contact with doctors
•Preparing and updating files for patients and staff
•Updating head nurse and nurse station board
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