Procurement Administration
Damac Properties
Total years of experience :19 years, 2 Months
Procure supplies, equipment, services, and furnishings.
Plan and coordinate time and delivery of purchases.
Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds.
Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as the reputation and history.
Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters.
Negotiate with vendors for the best price over contracted services and purchases.
Ensure that accounts have funds available for items being purchased.
Coordinate with selected vendors on supply and delivery of purchased items.
Prepare, maintain and review purchasing files and reports.
Updates PR-PO KPI for the Procurement Dept.
Review Requisition orders in order to verify accuracy, terminology and specifications.
Locate suppliers, using sources such as internet and Yellow Pages, and interview them to gather information about products to be ordered
Creates and send RFQ (request for quotation) to the concerned vendors as per the requirements mentioned in the requisition.
Negotiate on pricing and payment terms with the vendors.
Collects quotes and Compare prices, specifications and delivery period in order to determine the best bid among potential vendors.
Prepare Purchase Orders using e-Procurement and coordinate between vendor and the department originating request.
Responding to end-user and supplier inquires about order status, changes or cancellations.
Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications of the end-user.
Creates and send SRF (Supplier Registration Form) to the concerned vendors. Registers the vendors in the Database and categorize them according to their business activities.
Releases the approved PO to the concerned vendor.
Follow up with both end-user and vendor till the item is delivered.
Prepare, maintain and review purchasing files and reports.
Assists Finance Department by providing them the vendors bank details.
Follow up with the finance department regarding the payment for the vendors.
Updates day to day status of each requisition and purchase order an Excel Sheet.
Filing and managing of all legal agreements and contracts for Legal Department in Legal database.
Occasional review of all the expired contracts to notify the manager.
Adding amendments made by the SLA (senior legal advisor) to the contract using Ms-word.
Creates presentations using power-point, if requested by the senior management and manages all contract information using Access Database.
Organizing current/expired contracts and filing them in proper database for the Supply & Contracts Department.
Regular updating of the supplier information in spreadsheet for Supply and Contracts Department.
Maintains and organizes the past/present correspondences of both Legal Department and Supply & Contracts Department.
Regularly updates both Legal and Supply & Contracts department database by adding new signed agreements, amendment agreements and addendum agreements.
Sending the copies of new signed or amended contracts to the concerned Department.
Organizing the PDF copies of Travel PO’s (Purchase Order) for the Administration department according to the PO number.
Organizing the PDF copies of all the Etisalat and DU telephone and mobile bills of the staff working in both Dubai and Sharjah branches.
Updating the Separation Clearance forms database when an employee retires or is being terminated.
Updating the Reimbursement file.
Assists the Human Resource Department with candidate profiling and preliminary interview calls.
Also maintains HR database by adding the joiner’s forms and updating UAE national employee’s pension file in PDF.
• Researching on consumer spending habits.
• Dealt with customers - Local and International level.
• Face to Face interaction with customers.
• Updates the customer’s suggestions and complaints in spreadsheets.
• Prepares daily report to the manager.
Research and strengthen the b2b database of various industry segments like Finance, Oil and Gas, Construction, Government, Defence, Telecom etc. for further marketing email campaigns.
Being in charge of specific projects.
Identifying potential candidates and sources via the telephone and various online and hard copy resources, informing them of upcoming conferences.
Solving client quires (providing package details for the event, hotel reservation, etc).
Maintains and updates the status of on-going projects on spreadsheet.
Researching and exploring various markets and companies.
Adding value throughout the entire search process by providing additional information as deemed appropriate outside of the initial research phase.
Building up on new clients and following up with the existing clients.
Dealt with delegates - local and international.
Responsible for managing a database of clients internationally and conduct research on various events such as oil & gas, construction, banking & finance, HR and UAE Defense.
Dealing with the clients through email.
Preparing weekly report on confirmed registrations and submitting them to the manager.
Helping the other team members in their queries regarding the Company or Research for list, database, IT, etc.
• Dubai Police-Nature Surprise (Burjuman Center- July2006)
• Dubai Police-Adventure Surprise(City Center- Aug 2004)
• Dubai Police-Techno Surprise(Burjuman Center- Aug 2003)
Worked under the following sponsors/managements:
• Dubai Police
• Dubai Economic Development Department
• Dubai Summer Surprises Management.
*** Please note I was active in year 2003, 2004 and 2006 only.
Received medal for a group dance participation during college fest.