Administrator
Smart Solutions
Total years of experience :8 years, 9 Months
1. Provide general administrative and clerical support including mailing, scanning, faxing
and sorting the mail.
2. Responsible for filing, labeling, organizing and maintaining the office files.
3. Maintain electronic and hard copy filing system.
4. Greet customers, answer the phone, take messages and set up meetings.
5. Communicating with outside vendors, suppliers and staff members on behalf of their
employer. Point of contact for internal and external clients.
6. Prepare and modify documents including correspondence, reports, drafts, memos,
presentations, emails, contracts, proposals, minutes of meeting etc.
7. Schedule and coordinate meetings, appointments and travel arrangements for all purpose.
8. Handle back office operations, inter-office correspondence, quotations, payment request,
monthly billing, cheques etc.
9. In charge of the office equipments and supplies.
10. Prepare petty cash, monthly salary, time attendance.
11. Prepare and maintain invoices, account statements and collection report.
12. Assisting manager by setting up job interviews, screening applicants, corresponding with applicants, verifying references and training new employees on company policies.
1. Collect the company’s revenue under defined perimeter as per payment terms and group policies.
2. Support Regional Credit manager in elaborating and analyzing monthly/weekly ageing report.
3. Ensure that disputes raised by customers, impacting payments, are correctly addressed to the appropriate team so that payment is not delayed.
4. Provide correct payment allocation details to accounting.
5. Anticipate any potential bad debt risk and propose accruals to be booked for risk, bad debtors and Credit Notes to be issued.
1. Provide general administrative and clerical support including mailing, scanning, faxing and copying for the department.
2. Maintain an electronic and hard copy filing system.
3. Perform data entry and scan documents.
4. Manage the calendar and support the administrative requirements of the department.
5. Assist in resolving any administrative problems.
6. Run company’s errands through the company drivers/messengers.
7. Maintaining an accurate track of the office supplies and requirements.
8. To produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.
9. Specialization in handling back office operations, inter-office correspondence, quotations, payment request, monthly billing, cheques etc.
10. Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, courier, etc.
11. Prepare and modify documents including correspondence, reports, drafts, memos and emails.
12. Schedule and coordinate meetings, appointments and travel arrangements for all purpose.
13. Any other duties / responsibilities which may be assigned from time to time.
Graduated high school in Commerce stream with 80%