Hr Coordinator
Adenium Energy Capital
مجموع سنوات الخبرة :6 years, 6 أشهر
HR Coordinator ▪ November 2016 to date
*HR Responsibilities:
-Scheduled interviews, researched to locate potential job candidates, scanned resumes, assisted with planning new employee orientations, compiled materials and maintained employee database records
-Developed strong computer skills & privy to confidential information (such as salaries, bonus & commissions)
-Duties included posting of open positions, evaluating candidates to ensure they meet company hiring standards, and preparing offer letters.
-Drafting an HR Policy and Policy statement for the company and its employees.
-Keep documentation for all staff including salaries & benefits, bonus
-Gather and prepare for Employee Reviews
-Monthly reports on Headcount across the business. Plus, Year to Date movement.
-Employee relations and initiatives to keep the Group together, rather than silos in our new office
-Management of the office environment
*Finance Responsibilities:
-Record employee database and hand over to finance every month opening for payroll purposes
-Preparation of monthly payroll file on or before 24th each month.
-Approval of payroll & bonus
-Preparing of pay slips.
-Maintaining a monthly file of all approved payroll runs
-Preparation of the JV's to upload into the system
-Filing for compliance & audit purposes
-Review & ensure all employee expenses to ensure compliance
-Assist with Balance Sheet reconciliation document preparation & filing.
**Executive Assistant to CEO ▪ November 2014 - 2016**
Adenium Energy Capital ▪ DIFC
-Executed a broad variety of tasks for the CEO including: managing active calendar of appointments; composing / preparing correspondence; arranging complex and detailed travel plans, itineraries, and plans, coordinates and ensures the CEO's schedule is followed and respected.
-Screens incoming calls to the CEO, determining whether or not it requires the attention of the CEO
-Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
-Provides clear and direct communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
-Partners closely and effectively to keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately
Worked with internal and external parties to initiate and run major projects
Coordinated schedules and activities, placing orders for supplies and services, and tracking progress and results
Projected excellent communication skills and extensive knowledge of database and project management software
Often reported to product development, project management or marketing executives
Was also controlling the incoming and outgoing documentation process and maintaining files and project reports
Also routed orders, organize indexes and track shipping practices
Edited copy to ensure proper grammar, spelling, syntax and style
Provided an eye for detail, an ability to use standard proofreading marks, and excellent knowledge of grammar and style
Used Microsoft PowerPoint and other software to create internal and external presentations for organizations
Also edited material and provided basic instruction to presenters
Strong design sense and organizational skills have been performed.
Organized and managed diary entries for all internal and external meetings
Used insight and decision making skills with regards to rescheduling and juggling meetings
Maintained & developed the office filing systems both on paper and computer
Got health & beauty deals approved from Ministry of Health (MOH)
Handled petty cash. Fulfill staff supply requests regarding stationery.
Maintained office equipment (ensure copiers are operational and fully stocked with toner, paper, etc.)
Conducted weekly inventory/equipment check and restocked as necessary
Dealt with the finance team for carrying out credit cards reconciliation
Ensured costs, delivery, damaged good reports, etc were accurate and submitted to finance team
Organized the manager, director and staff’s travel itinerary, hotel bookings, visa processing
Managed all employee’s visas, labor cards, and labor contracts in a timely manner
Provided assistance to employees on their requirements such as driving license, liquor license, car registrations, accommodation and legal requirements
Renewed trade licenses, tenancy/lease contract and other government certificates required by the company
Managed the office with a staff up to 90 members
Assisted the HR frequently concerning employee holidays sick leaves and arranging interviews etc.
Human Resources responsibilities:
Screened telephone calls, scheduled interviews, researched to locate potential job candidates, scanned resumes, assisted with planning new employee orientations, compiled materials and maintained employee database records
Employee database records were then handed in to finance every month opening for payroll purposes
Developed strong computer skills & privy to confidential information (such as salaries, bonus & commissions)
Duties included posting of open positions, evaluating candidates to ensure they meet company hiring standards, and preparing offer letters.
Additional responsibilities included overseeing applicant tracking and conducting recruiting analysis.
Also assisted with other HR department projects.
Performed administrative and office support activities for multiple supervisors.
Fielding telephone calls
Receiving and directing visitors
Word processing
Creating spreadsheets and presentations, filing, and faxing.
Performed administrative duties for executive management
Responsibilities included screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations
Utilized computer and research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
Sensitivity to confidential matters was required.
Attending Calls. Handled outgoing mails, couriers and postage for the departments
Arranged to distribute incoming mails to relevant departments
Received stationary requisitions from the internal departments, issued them and maintained ongoing records of the issued stock
Planned and scheduled meetings and appointments
Maintained the contacts, invitation lists etc. in an excel file for GM
Organized exhibitions stalls for the company at Arabian Travel Market (ATM exhibition)
Assisted in maintenance & updating of CV database, sorting, retrieving CV’s
Co-ordinated amongst candidates, recruitment agencies and interview panel members for arranging selection process of candidates
Generated relevant HR Letters within the timeframe agreed on the HR
Ensured all documents were fully completed
Arranged travel itinerary for the Manager including ticket reservations, hotels bookings and fixing appointments with the overseas clients
Kept track of the annual, emergency & sick leaves taken by the employees
Also kept a track of visa renewal date.
