Purchase coordinator
ENOVA Facilities Managemen
Total years of experience :11 years, 11 Months
Designation Purchase coordinator Location Dubai, UAE Duration March 2023 to till date Responsibilities:
•Sending mail to vendor for the materials requests.
•Receiving the quotation from the different vendors.
•Coordinating with different vendors for the materials.
•Sending the approve vendor quotation with the marginal price.
•Creating enova quotation with the marginal price.
•Creating comparison sheets for the three quotations.
•Creating new item code which does not exist in system.
•Creating purchase request in enova portal as P2 request with less budget
•Creating purchase request in enova portal as P6 request and EVO request with high budget.
•Sending to purchase request for the approval.
•Submitting invoice delivery note and WCR to the client.
•Updating the documentation work.
•Updating tracker for the materials status and PO status.
RESPONSIBILITIES:
•Receiving the enquiry for the fire pump systems and spare parts .
•Sending to engineering department to quote the fire pump equiry.
•Coordinating for the materials available status from the productions.
•Checking Stock Availability from the stores.
•Checking the with Accounts for the payment status.
•Create sales order acknowledgement delivery of materials.
•Create Invoice and packing list for delivery of materials.
•Process the order into the system after approval.
•Track the sales order to ensure that they are scheduled and sent on time.
•Post order for all the local and international sales into the production.
•Arranging the delivery and ensure that client received the materials based
•on their requirements.
•Prepare the reports on daily, weekly and monthly basis.
•Follow-up with purchase for the materials status and its ETA.
•Arranging the technical submittal hardcopy and sending to client.
•Generating proforma invoice, packing lists and providing legal documents for exported goods.
Location Dubai Jebel Ali Free Zone, (UAE) Duration March 2018 to December 2021 Responsibilities:
•Reviews customer order for Fire Alarm and Fire Fighting Materials.
•Create Sales order in Oracle for Customer Materials request.
•Check and Traced with item code and Model number of materials in Oracle.
•Checking Stock Availability in RMS, FGS Store and in other branches of naffco.
•Making Sales order Approval with Accounts and Cost Accountant.
•Create Invoice and delivery note for delivery of materials.
•Create Internal LPO for materials which not in Stock.
•Managing Inventories and maintaining accurate purchase and pricing records.
•Create Work order for materials which are need fabricate it.
•Prepare internal office Memorandum for Service materials from third Parties.
•Follow with Supplier when materials when will be receive to our company.
•Updated daily Sales order in the Excel Sheets.
•Updated daily Materials delivered and Invoiced to customers.