Deputy Project Manager
INTERSOS
Total years of experience :9 years, 10 Months
• Programme and reporting:
Assist in the planning of the project start-up phase, including contributing to the preparation of the detailed work plan and meetings with stakeholders, with follow-up on action points;
Assist in documenting implementation progress and challenges by regularly updating the project’s tools, including the Project Appraisal Tool (PAT) and provide monthly reports to the HoB/PM;
Ensure ongoing monitoring of the project’s activities, including the undertake of regular field visits in project locations;
Help anticipating and mitigating risks and issues, and trouble-shoot any unforeseen challenges during the project implementation;
Ensure staff awareness of, and respect of, INTERSOS code of conduct, internal procedures and donor requirements;
In coordination with the HoB/PM, support the development of the project’s MEAL plan and tools and monitoring of the implementation of the MEAL plan;
Support with the drafting of internal and external project’s narrative reports, including compiling and consolidation of information from all project teams;
Assist in the development a project communication plan with communities so that factual, objective and actionable information is provided to project stakeholders;
Contribute to the development and expansion of INTERSOS’ programme in the South/Bekaa, and create synergies with other ongoing projects in the South and Nabatieh/Bekaa.
• Coordination:
In coordination with the HoB/PM, organise regular project coordination meetings with the project team;
In coordination with the HoB/PM, undertake communication and liaison activities to actively collaborate and coordinate with key stakeholders during project implementation, including donor, local and international organisations and government authorities, through regular attendance at technical meetings and bilateral meetings;
Assist the identification of opportunities to collaborate and coordinate efforts with other organisations to avoid duplication of assistance and coverage.
• Human Resources:
In coordination with the HR and the HoB/PM, support in the recruitment of project staff;
In coordination with the HoB/PM, evaluate staff performance and follow INTERSOS’ HR Appraisal procedures;
Provide ongoing guidance and technical supervision to project staff in order to develop competencies and skills according to the performance plan, including capacity-building and training.
• Logistics:
In coordination with Logistics, assist in the drafting of the project’s Procurement Plan, to ensure all equipment, supplies and materials required to implement the project activities follow cost efficiency and accountability principles, in compliance with INTERSOS’ procedures and donor regulations;
In coordination with Logistics, ensure the proper contracting of suppliers as well as fleet management and inventory.
• Finance and Administration:
In coordination with the HoB/PM, assist in the financial management of the project, including cash flow, budget forecast and expenditure.
Provide oversight for the Learning Center activities in Barelias
Ensure implementation of project cycle management activities
Contribute to the project proposals, risk management, contingency plans, and reporting
Monitor the qualitative project implementation in regards to objectives and indicators of projects
Ensure the work quality in activities implementation
Ensure effective use of internal and external referral mechanisms and pathways.
• Team Management
Manage, supervise and support the Learning Center team (Admin, Technical, Protection, Logistics and IT) through capacity building activities and on-the-job training
Recruit and support the new staff on their onboarding process
• Financial and Administrative Management
Hold administrative and budget responsibility
Manage the Center budget and prepare forecast plan regularly
• Reporting and Data Management
Check upon the quality of work, consolidate and diffuse reporting tools
Deliver timely and high quality periodic and ad hoc reporting on quantitative and qualitative aspects of the implementation
Articulate monthly reports and minutes of meeting, as well as the monthly SITrep related to the activities being implemented
Contribute in donor reports; intermediate and final reports
Contribute to the development of project proposals, budgets and reports
Contribute to context analysis, protection needs and trends identification
• Logistics and Security Management
Oversee all the logistics procedures and hold responsibility on all office expenditures
Conduct bid analysis and suppliers selection
Share security updates and reports regularly and upon need
• Liaison with Internal and External stakeholders and service providers
Represent B&Z external working groups
Communicate with the Learning Center donors
Coordinate externally with relevant stakeholders, host and refugee community, local authorities, humanitarian actors and local organizations
Meet regularly with different stakeholders on the field level
Information, Counselling, and Legal Assistance Programme Coordinator
ICLA activities include: supporting access to civil documentation, including the registration of life events (e.g. birth, marriage), and legal residency; conflict dispute resolution (CDR) including in the context of housing disputes and forced evictions; legal assistance and representation for refugees through lawyers; information provision on employment and housing land and property (HLP) rights.
The Information Counselling and Legal Assistance (ICLA) Coordinator - the Legal Protection Programme - is responsible for implementing the delegated ICLA project portfolio within Bekaa area and managing the day to day activities of ICLA related field staff to ensure proper delivery, high quality results and compliance to applicable laws, standards, practices, policies and procedures in coordination with the ICLA Project Manager.
• Implementation of Activities
Provide oversight for the ICLA response in Bekaa area
Ensure implementation of project cycle management activities according to NRC framework
Contribute to ICLA strategy development, project proposals and provide input on needs and gaps
Manage and implement delegated portfolio of the ICLA projects ( activities, budgets, and project documentation)
Identify appropriate locations for ICLA outreach work and establishment of outreach activities in coordination with ICLA team
Monitor the qualitative project implementation in regards to objectives and indicators of project, and NRC policies
Ensure the work quality in activities implementation through field visits, monitoring on data collection, and supervision of technical guidelines
Contribute in developing SOPs, checklists and relevant ICLA tools
Ensure effective use of internal and external referral mechanisms and pathways.
• Team Management
Manage, supervise and support ICLA team through capacity building activities and on-the-job training
Participate in oversight of legal consultants providing legal assistance and legal representation in collaboration with the Legal Field Officers
Ensure good communication, coordination and information level of each of the team through regular team meetings or other
Support and build the capacity of the team, assess the needs, and ensure that appraisals are done according to HR procedure
Ensure conflict resolution within the team
• Financial Management
Hold administrative and budget responsibility for specific or thematic areas within the ICLA projects as identified by the line manager.
• Reporting and Data Management
Check upon the quality of work, consolidate and diffuse reporting tools
Deliver timely and high quality periodic and ad hoc reporting on quantitative and qualitative aspects of the implementation
Articulate monthly reports and minutes of meeting, as well as the monthly SITrep related to the activities being implemented
Contribute in donor reports; intermediate and final reports( ECHO or other )
Oversee use of ICLA database and template documentation by all ICLA team in the Bekaa.
Contribute to the development of project proposals, budgets and reports
Contribute to context analysis, protection needs and trends identification.
• Liaison with Internal and External stakeholders and service providers
Coordinate externally with relevant stakeholders, host and refugee community, local authorities, humanitarian actors and local organizations
Coordinate with LAF and other governmental institution in the areas of coverage
Meet regularly with different stakeholders on the field level
HI response in Lebanon started in April 2012. The provision of support to health structure is provided by Handicap International physiotherapist and technical advisor and its partners. The identification, assessment of the needs, referral and provision of services is done through outreach teams) and trough fixed points of referral in the communities (local partners located in key areas to allow more efficiency reducing the time to reach the beneficiaries).
• Implementation of Activities
Monitor the qualitative project implementation in regards to objectives and indicators of project, and HI mandates and strategy
Ensure the work quality in activities implementation through field visits, monitoring on data collection, and supervision of technical guidelines
• Team Management
Ensure good communication, coordination and information level of each of the team through regular team meetings or other
Support and build the capacity of the team, assess the needs, and ensure that appraisals are done according to HR procedure
Ensure conflict resolution within the team
Oversee team’s planning
• Financial Management
Follow up upon the budget, and update the financial follow up tools
• Logistic
Conduct stock inventory at the partner’s level, and compare data with the donations done
Communicate with the logistic department on the needed items for purchasing
• Partnership
Follow up with the local partners: quality of service provision, indicators, respect of HI’s SOPs, work plans…
Provide technical support to the partners
Ensure compilation and recording all activities, conduct data analysis, and produce final reports at the end of the contract
• Reporting
Check upon the quality of work, consolidate and diffuse reporting tools
Articulate monthly reports and minutes of meeting, as well as the monthly SITrep related to the activities being implemented
Contribute in donor reports; intermediate and final reports( ECHO or other )
• Liaison with stakeholders and service providers
Meet regularly with different stakeholders on the field level
• Security Management
Follow up on the security situation, and report any incident
MPDL is specialized in interventions with people with disabilities. We believe that we have an important role to play in arriving at our vision of society by working with disabilities, a population that has been marginalized. Currently, we are implementing a protection project targeting people with disabilities, through meeting their needs whether by referrals or by specific therapies they need and we can provide - PT, ST, OT, in addition to the Inclusive Education, andlivelihood projects that are still on-going - job referrals, life skills, vocational trainings…
• Implementation of Activities
Coordinate Manage and guide the implementation of the planned activities and budget on schedule planned
Accountable for achievement of the project’s objectives
• Reporting
Prepare the annual operating plans and global projects, as well as identify and formulate proposals as per the needs assessments analysis ( logical framework, budget, letters for supporting the project, and any other information required by MPDL Head of Mission / head quarters
Report monthly to the Head of Mission on the general development of the project and possible incident
Prepare technical reports, Donor reports, and Financial reports in accordance with the procedures and guidelines set by the donor and the procedures signed on the MOU
Participate in the process of identification and formulation of new activities and projects
• Partnership and Relations with other actors
Coordinate with local partner on the projects implementation and plans
Identify weaknesses and advice on capacity building plans and ideas for partner’s staff
Meet local authorities, donors, NGOs and other international organizations, related to the project to develop operational activities, and report back to the Head of Mission
• Financial Management
Supervise administrative and financial management of the project, acting with the instructions of the administration and economic procedures set, according to the donor’s regulations and MPDL’s procedures established
Prepare monthly financial reports in accordance with the instructions established by the donor’s regulations
Prepare periodic cost estimates and make corresponding requests for transfers of funds to the Head of Mission according to MPDL procedures
• Documentation and Logistics
Keep recorded documentation for the procurements, and do the periodic inventory
Translate all documents as needed in Spanish/English/Arabic
Major Training Topics I have conducted were: Teaching Methodologies, Active Learning Techniques, Teaching in Emergencies, Healing Classrooms Methodology, Toxic Stress and its effects on the Brain Development, GBV Core Concept, Social Emotional Learning(the 5 Competencies), Psycho Social Support, Remedial Program - Scope and Sequence, COMPASS ( Creating Opportunities through Mentoring, Parenting involvement and Safe Space, etc... This is along with the direct mentoring for the post trainings and capacity building on the spot.
Prepare and provide the training programs and materials in coordination with the Education Manager and the Education Coordinator according to the program needs
Train teachers and facilitators on the Healing Classroom Approaches, in order to provide the Child Friendly Space and Safe Space for the students, following the Child Protection
Launch the pilot Life Skills project for Adolescent girls in our locations - My Safety My Wellbeing Curriculum (MSMW), in coordination with the Women Protection and Empowerment sector
Develop the pre-schooling materials - BLN - Basic Literacy and Numeracy materials for the beginners
Review and contextualize International IRC Curriculums to pilot in our region for the Syrian Crisis Regional Response ( PSS = Psycho Social Support, SEL = Social Emotional Learning, and COMPASS= Creating Opportunities through Mentoring, Parental Involvement and Safe Spaces )
Monitor and evaluate students’ learning achievements; assist in the administration of the student learning achievement tests
Contribute to the development of quality educational programs and trainings with other IRC education staff
Conduct Key InformativeInterviews questionnaires with the community members ( sample chosen upon the IRC M&E team criteria)
Edit and finalize the Scope and Sequence for the Remedial Curriculum to be used in the Remedial program
Track teachers and class progress against materials and curriculum via spot checks (total progress against planned timeframe)
Track the special needs/remedial students for referrals (via referral form / referral system)
Observe and engage with Teacher Learning Circles (meet with the school teachers based on their geographic coexistence)
Train the IRC staff for all the new projects to be launched by the Education officers and the Education Team members