Procurement Officer
ANHAM FZCO
Total years of experience :18 years, 9 Months
Support the Procurement Department by issuing purchase orders based on adequate price competition achieved in order to obtain client’s satisfaction. The employee carries out a range of professional buyer assignments while learning the methods of the work process.
My Responsibilities:
• Reviews requisitions received for accuracy of description and specifications of products and services.
• Performs a market research to source qualified suppliers to be involved with the RFQ solicitation as directed by the Procurement Supervisor and/ or Deputy Procurement Manager and / or Procurement Manager.
• Investigates sources of supply for the required commodities and obtains information on new products to meet designated needs.
• Prepares and issues Request for Quotation (RFQ) ensuring that the necessary scope of work outlining what is required and all our client requirements.
• Conducts a commercial and technical evaluation and performs price analysis, evaluation stage must include prices negotiation based on the market trend and previous awards in order to achieve an adequate price competition.
• Makes recommendation for awards in coordinate with the Procurement Supervisor.
• Prepares Proposals for submission.
• Works closely with Technical Department, Quality Control Department, Finance department and Logistics Department to lesson rejections, losses and return of materials.
• Works closely with bidders, contractors, and other vendors to resolve difficulties which arise during and after the procurement process.
• Maintains records and generates reports and correspondence relative to the work.
• Responds on all correspondences in timely manner.
• Completes duties and tasks assigned in timely manner.
• Achieves accuracy in all tasks assigned.
• Handles and updates database information on daily basis and to be aware of all other procurement activities in database
Manage the Following up on the shipments’ status and update the concerned parties till the order arrives to the final destination in the scheduled delivery date and quality
My Responsibilities:
• Create shipments in the Data base once the purchase order is issued.
• Update the shipments’ dates in the DB according to delivery terms and amending those dates according to the latest updates received from the vendors.
• Follow up with the vendors on the status of shipments to make sure that it will be ready and delivered on the scheduled time.
• Prepare labels and packing lists for the ready items once the shipments are ready and forward them to the inspection agency (SGS) to arrange for inspection, or request the vendor to provide inspection photos depending on the purchase order amount.
• Arrange for the pickup of the shipments by preparing a CI that covers the shipment items, forward the required documents (CI, PL and Label) in addition to the pickup address to the shipping company and then update the purchase order status and EDS in the DB.
• Follow up with the shipping company on the shipments updates, shipping date, and ETA, and request the AWB or B/L.
• Prepare the Levy form once the shipments arrive to the Airport or Port and send it with a copy of the AWB or PL to the PCO in order to receive a levy exemption, and forward it to our shipping company agent in Iraq to release the shipments.
• Follow up with the shipping agent in the Airport or Port to get updated with the delivery date to the sites.
• Follow up with the sites to confirm receiving the shipments and to get provided with the signed receipts.
• Check the receiving of the shipments transfer in the DB and send a summary of the shipments’ status when receiving the DR’s.
• Request the vendors to provide Commercial invoices in order to proceed with the payment request according to the payment terms.
• Inform the vendors once the payments are transferred.
• Prepare Logistics documents and file the hard copy of them with the received documents from the shipping company and site in the purchase order file.
• Post hard copies of all documents and applicable e-mails in the folder and the server folders.
• Making an inspection for all shipments once they are ready and fill the inspection form showing that all parts are good to go (the inspection only for the shipments that’s in local markets and for the outside shipments we force the vendor to provide us with inspection form signed by him and showing that all shipment is good.
• Perform any other tasks as assigned by the Logistics Manager.
My Responsibilities
* Reading through original material and rewriting it in the target language, ensuring that the meaning of the source text is retained.
* using specialist dictionaries, thesauruses and reference books to find the closest equivalents for terminology and words used
* Translation O&M manuals Arabic to English / English to Arabic (Mercedes Ambulance - Land Rover - NISSAN D22 PICKUP - Silverado - Ashok Leyland manuals)
* Responsible to handle sites purchase order data & entering this data to our company database using Access format and there are almost at a range of 150 - 170 PR per Day.
JORDAN.2005