Administrator/ Document Controller
Maaden Aluminium
Total years of experience :16 years, 3 Months
1. Electronic Data& Document Management Systems
2. Smart Plant® Foundation Specialist
3. Aconex Software Administrator
1. Opening and closing files in accordance with standard office procedures.
2. Ensure all filing is accurate and kept up-to-date.
3. Maintain client contact details for accuracy and ease of use.
4. Dealing with internal and external clients with professionalism and consideration.
5. Accurate, efficient diary management. Co-ordination / Planning of appointments.
6. Organization of internal and external meetings, including booking conference rooms, lunches and refreshments.
7. Booking travel arrangements (flights, hotels and taxis).
8. Dealing with incoming/outgoing e-mails and post quickly and efficiently.
9. Undertaking daily administrative duties, such as photocopying.
10. Perform most computed graphics and designs (Presentation, Reports & Brochures).
11. Maintaining employee’s details, sick leave and holiday records.
12. Maintaining all office supplies including office furniture, IT equipment.
13. Document Management and Controller
1. Responsible for the preparation of Employment Contracts
2. Update information in the GOSI System and its subsidiary reports by adding and deleting employees
3. Monitor and update status of visas, iqamas, and passports using operating system. Use of Excel spreadsheet may require to guarantee its accurate recording
4. Prepares required Employment and/or Salary Certificates
5. Prepare Letter of Invitation (LOI) for the issuance of Business Visa
6. Human Resources Development Fund - Saudization Program
7. Other HR related tasks that may be assigned from time to time
1. Maintains and manages all important documents either for a particular project or whole organization and assures accessibility and stored properly.
2. Coordinate all activities related to document control procedure, including technical documents, drawings, and commercial correspondence.
3. Input document data into the standard registers ensuring all the information is accurate and up to date.
4. Prepare and generate the various document control reports as required. Typing of site documents, and follow-up of all the site needs.
5. Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
6. Makes sure that the documents and drawings are under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project.
7. Other duties as assigned.