Project Field Admin Assistant
IUCN Regional Office for West Asia
Total years of experience :11 years, 5 Months
tracking and supporting the implementation of the project activities in accordance with the project documents and agreed work plans.
• developing necessary terms of references for the projects’ experts/ consultants including individual and consulting firms as needed.
• drafting technical progress reports and assisting the project manager in tracking and financial reports.
• Provide support for the project team and follow up the project consultancy contracts, payments, etc. with relevant functional units at IUCN ROWA.
• Support the procurement procedure of goods and services related to the project activities in compliance with IUCN’s procurement policy and donor requirements.
• Prepare, maintain, and update a detailed digital archive for the project’s activities, contracts, payments, etc.
• Preparing meeting minutes, and keeping track and documentation of meetings, workshops, and field visits.
• Set up calls, coordinate meetings, workshops and provide logistical support for the successful implementation of project activities as needed.
• With the support of the project management, draft communication briefs on the project activities.
Provide information, advice, and guidance to community organizations, ensuring they understand project purpose, responsibilities, and best practices, and the role of the JEPA in supporting them.
• Build alliances and coordinate partnerships with local Agri-focused organizations.
• Support the senior management in delivering projects outcome and outputs.
• Supporting the senior management with internal and external audits.
• Provide worker support within community settings to fill short-term vacancies and ensure continuity of provision.
• Provide mentoring for community-based organizations during the proposal writing process.
• Follow up and review IPs every month
• Support the delivery of practical training to IPs
• Develop work plans and follow up with the COBs on implementing them weekly.
• Supervise the quality of implementation in the project to be aligned with the standards
• Prepare periodic progress reports and other documents.
During the Syrian crisis in 2011. NRC made a base for its humanitarian services in different refugee camps in Jordan (Za'atari, Azraq) end of 2012. Since I joined those in early 2013 and hence the new base launch for the organization.
LIVELIHOODS TECHNICAL ASSISTANT-CASH FOR WORK | JANUARY 2019 - JANUARY 2020
• Tracks and maintains progress in line with the established project timeline.
● Prepare periodic progress reports and other documents
• Resolves conflicts that may arise with CFW laborers concerning payment, performance, working hours, on-site services, or any other issues that may arise.
• Maintains project team accomplishments by communicating essential information; coordinating actions; obtaining expert input; reviewing open issues and action items; contributing information to team meetings and reports; escalating project completion impediments.
• Directly manage incentive laborers doing various construction tasks within the site.
TECHNICAL EDUCATION ASSISTANT- OUTREACH | JANUARY 2018 - JANUARY 2019
● Undertake community outreach and engagement activities.
● Support and implement Outreach as delegated by Education Officer and/or Team Leader.
● Develop individual weekly work and activity plans.
● Support or represent NRC as delegated.
● Work with EO to assess the need for capacity building of Syrian staff and help to deliver.
● Share observations and feedback from community staff, parents, and the wider community.
● Provide internal site-level activity reports as agreed with EO on the area of responsibility.
● Follows up on procurement requirements for outreach.
● Support and follow up with community staff under the responsibility.
● Proper record keeping of all outreach activities including community participation and mobilization (responsibility to ensure this is properly reported and recorded).
● Prepare periodic progress reports and other documents.
PROGRAM TECHNICAL ASSISTANT- WORKSHOP | OCTOBER 2013 - JANUARY 2018
Prepare detailed plans for project production and ensure follow-up and updating of the plan during production (implementation).
● Keep records of all incentive labor working with the team with the description of the activities conducted, and details of the incentive labor.
● Coordinating with the logistics and the procurement teams regarding all requested materials and tools, and ensuring that all the received materials are according to the requested specification and quantities.
● Process stock requests for construction materials and tools and coordinate with other unit’s engineers.
● Monitoring of stock levels for main items required by the shelter Engineering teams and flagging low levels if needed.
● Managing the process of delivering and handing over all stock and tools to staff.
● Tracking and monitoring the fabrication work, and making sure that all requested work is submitted on time and with the requested quality and specification, through making designs, shop drawings, implementation and working plan.
● Supporting other units whenever requested and needed.
● Managing the warehouses, and making sure that they follow the NRC handbook requirement (safety, stock cards, etc.).
● Making sure that all documents (Stock Cards, stock requests, Waybills, GRNs, etc.) are in place and well organized.
● Prepare periodic progress reports and other documents.
● monitoring timesheets for employees.
● preparing monthly salary sheets.
● evaluate the employees and achieve them with monthly awards.
● investigate any complaints and apply disciplinary methods.
● preparing the job descriptions.
● follow up with the medical insurance company and social security department.
● interview the candidate for job vacancies.
● decision consultant crucial to the running of the company.
● Prepare periodic progress reports and other documents
Incomplete
* Secondary School, IT- Jordan. * On-hold student in the Arab Open University.