Quality Control Inspector and product developer
Al-Ailat for thyme and spices
Total years of experience :7 years, 8 Months
Responsibilities:
- Part time job.
- Inspection of workflow and quality control of products.
- Random sample analysis.
- Issuance of a laboratory analysis certificate for products intended for export.
Logistics:
- Prepare all documents related to the procurment process (Simple purchase or tender) starting from Request quotes ending by prepare the payments.
- Carry out day-to-day logistical functions of the program including, but not limited to: supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication.
- Ensure to supply all items, service and equipment to the right destination area (Aleppo, rural Idlib and Hama)
- Fleet monitoring, and check fuel log for MEDAIR car.
- Sharing program team to open the technical offers for tenders.
- Monthly supplier data base update.
- Preparing lists of contractors and suppliers and conducting a periodic and continuous evaluation of contractors applying for tenders and all works of MEDAIR.
- Matching the offers with the BOQ that related for rehabilitation projects.
- Preparing payments for suppliers and checking invoices and quantities required for all materials and works executed for MEDAIR.
- Liaising with the area manager to provide effective logistical support to the projects and the field teams.
- Ensure all activities are carried out in line with MEDAIR guidelines and procedures and according to any donor requirements.
- Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that MEDAIR is receiving 'value for money' on items purchased.
- Work with relevant team members and field management, within the context of the local environment, to ensure the security of the MEDAIR base and of all MEDAIR property and equipment.
- Vehicle Control: Responsibility for driving, with ultimate care and security. Driving will include but is not limited to, MEDAIR employees to meetings and field sites etc. and transporting project or base related supplies to required locations.
- Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP)
Administration:
- Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with MEDAIR and donor requirements.
- Contribute, as required by Area Manager and Damascus team, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.
- Follow-up with other departments for any missing documents.
Logistics:
- Carry out day-to-day logistical functions of the program including, but not limited to: supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT(e.g. mobile phones, laptops, printers, scanners, etc.), maintenance and asset tracking.
- Ensure to supply all items, service and equipment to the right destination area (Aleppo, rural Idlib and Hama)
- Fleet monitoring, and check fuel log for MEDAIR car.
- Sharing program team to open the technical offers for tenders.
- Monthly supplier data base update.
- Preparing lists of contractors and suppliers and conducting a periodic and continuous evaluation of contractors applying for tenders and all works of MEDAIR.
- Matching the offers with the BOQ that related for rehabilitation projects.
- Preparing payments for suppliers and checking invoices and quantities required for all materials and works executed for MEDAIR.
- Liaising with the area manager to provide effective logistical support to the projects and the field teams.
- Ensure all activities are carried out in line with MEDAIR guidelines and procedures and according to any donor requirements.
- Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that MEDAIR is receiving 'value for money' on items purchased.
- Work with relevant team members and field management, within the context of the local environment, to ensure the security of the MEDAIR base and of all MEDAIR property and equipment.
- Vehicle Control: Responsibility for driving, with ultimate care and security. Driving will include but is not limited to, MEDAIR employees to meetings and field sites etc. and transporting project or base related supplies to required locations.
- Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP)
Administration:
- Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with MEDAIR and donor requirements.
- Contribute, as required by Area Manager and Damascus team, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.
- Follow-up with other departments for any missing documents.
- Manage all procurement activities at the area office (goods, service ...)
- Implement the procurement plan.
- To run the procurement process for the area office requests and ensure it is compliant with the organization regulations.
- Ensure that accurate filling systems, with documented and supported records of supply chain activities are kept in the folders and uploaded on the supply chain share point for control and audit purposes.
- Timely process the payments for all completed good, service, work and send to finance for payment.
- Ensure that logistics system in the area is robust and flexible enough to cope with the support in case of an increase in the program activities.
- Market survey on regular basis to analyze the trend and ensure that DRC gets the best value for money.
- Ensure physical count of assets is conducted on time as per SOP.
- Provide a monthly report on the asset condition.
- Ensure that procured goods are received and meets the specification.
- Share with the relevant managers the weekly stock report.
- Ensure weekly movement plans are in place.
Responsibilities
Logistics:
- Carry out day-to-day logistical functions of the program including, but not limited to: supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT(e.g. mobile phones, laptops, printers, scanners, etc.), maintenance and asset tracking.
- Preparing lists of contractors and suppliers and conducting a periodic and continuous evaluation of contractors applying for tenders and all works of MEDAIR.
- Matching the offers with the BOQ that related for rehabilitation projects.
- Preparing payments for suppliers and checking invoices and quantities required for all materials and works executed for MEDAIR.
- Liaising with the area manager to provide effective logistical support to the projects and the field teams.
- Ensure all activities are carried out in line with MEDAIR guidelines and procedures and according to any donor requirements.
- Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that MEDAIR is receiving value for money on items purchased.
- Work with relevant team members and field management, within the context of the local environment, to ensure the security of the MEDAIR base and of all MEDAIR property and equipment.
- Vehicle Control: Responsibility for driving, with ultimate care and security. Driving will include but is not limited to, MEDAIR employees to meetings and field sites etc. and transporting project or base related supplies to required locations.
- Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP)
Administration:
- Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with MEDAIR and donor requirements.
- Contribute, as required by Area Manager and Damascus team, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.
- Follow-up with other departments for any missing documents.
MEDAIR description:
MEDAIR is an international humanitarian organization inspired
by Christian faith to relieve human suffering in some of the world
most remote and devastated places.
Responsibilities:
-Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
-Develop a detailed project plan to monitor and track progress.
-Manage changes to the project scope, project schedule and project costs using appropriate verification techniques.
-Measure project performance using appropriate tools and techniques.
-Manage the relationship with the client and all stakeholders.
-Perform risk management to minimize project risks.
-Create and maintain comprehensive project documentation.
-Delegate project tasks based on staff members' individual strengths, skill sets and experience levels.
-Track project performance, specifically to analyze the successful completion of short and long-term goals.
-Supervising the project warehouse inventory by following the reports received from the warehouse keeper.
-Check warehouse inventory, manage quantities, and prepare purchase requisitions.
-Meet budgetary objectives and make adjustments to project constraints based on financial analysis.
-Develop comprehensive project plans to be shared with clients as well as other staff members.
-Use and continually develop leadership skills.
-Coordination with the government agency following up on the project and with the donor organization and providing weekly and monthly reports.
Association description:
The Association works with several humanitarian organizations in implementing projects, the winter vegetable seed project was implemented in the Al-Safira region and its countryside, and included 1, 000 families, where the beneficiaries received seeds, agricultural equipment and a food ration monthly.
Responsibilities:
- Manage the clinic.
- Manage doctors and nurses work hours.
- Follow-up of patient records and validation of existing medications.
Responsibilities:
-Estimate and establish cost parameters and budgets for purchases.
-Create and maintain good relationships with suppliers.
-Make professional decisions in a fast-paced environment.
-Maintain records of purchases, pricing, and other important data.
-Coordination with program officials and coordinators on purchase requisitions and budget.
-Review and analyze all vendors/suppliers, supply, and price options.
-Develop plans for purchasing equipment, services, and supplies.
-Ensure that the supplied materials are received with the required specifications and quality.
-Negotiate the best deal for pricing and supply contracts.
-Ensure that the products and supplies are high quality.
-Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
-Work with team members to complete duties as needed.
-Follow up and enforce the association's procurement policies and procedures.
-Preparing budgets, cost analyses, and reports.
Namaa description:
Namaa has six community centers in Aleppo that offer different services to the local population and help them to start living in their homes after the return of life to their areas
Responsibilities:
-Develop and implement a association purchasing strategy.
-Challenge, enhance and standardize existing procurement practices across all business units to ensure conformity of approach, generate economies of scale and deliver better value for money.
-Build and grow the procurement team by utilizing strong change management techniques and focusing on people development.
-Build superior supplier relationship management capability within the team and through continuous business improvement.
-Maintain relationships with existing suppliers and source new suppliers as required.
-Oversee procurement system and data strategy, Implement new tools to support the function and the wider business.
-Lead support and manage the tendering process for large strategic purchases.
-Realise and deliver cost savings, together with a range of additional benefits including improved supplier performance, improved quality of service and total cost of performance along with risk management.
-Evaluate suppliers based on price, quality, and delivery speed.
-Manage department spend and budget.
-Manage the business procurement management process to ensure compliance with the NGO procurement policy.
-Developing and managing the relationship with the procurement function.
Responsibilities:
-Learn committee objectives and goals.
-Research potential vendors.
-Track orders and ensure timely delivery.
-Update internal databases with order details (dates, vendors, quantities, discounts).
-Conduct market research to identify pricing trends.
-Evaluate offers from vendors and negotiate better prices.
-Prepare cost analyses.
-Maintain updated records of invoices and contracts.
-Contact warehouse staff and visit them to ensure that all products arrive in good condition.
-Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the association.