Senior Procurement Officer
Al-Arabiya Electrical Co.
مجموع سنوات الخبرة :11 years, 4 أشهر
• Identifying requirements
- Understand the market, consumer, and competition, as well as the direction and objectives
- Gather information from Industry trade groups or through trade shows/market visits
- Analyze data and insights to determine industry and consumer trends.
- Analyzing Consumer Buying Behaviors & Future Trend prediction
- Determines customers' needs and desires by specifying the research needed to obtain market information.
- Identify possible future product offerings by conducting thorough research about what customers are looking for next and the technological trends that are coming up
- Plan and develop product strategies that balance customers’ expectations and company’s objectives
- Create and develop a range of products that meet the demands of the Range Plan and business strategy.
- Follow & analyze market trends to ensure competitiveness in assortment and pricing.
- Ensures that product is consistent with market trends as well as business strategy.
• Vendor management:
- Researching and sourcing new and alternate vendors based on criteria
- Maintaining relationships with existing suppliers while seeking new ones
- Identify and select appropriate vendor mix to achieve business objectives
- Build and maintain relationships with vendors and suppliers and negotiate the best deals with them for procuring merchandise
- Attends international Trade Fairs, Exhibitions and conferences to meet new vendors and make contacts with suppliers
- Meets with vendors to negotiate contracts, pricing and discounts also improving payment terms, incoterms, product quality and packaging also managing ordering stock, timescales and delivery dates.
- Visit vendor's factories and distribution centers to examine and learn about products, services
- Ask for catalogs and data sheet. Also obtain samples to inspect quality, specifications and features
- Coordinate product specifications and artwork between Company and vendors.
- Work with supplier, to resolve issues on damages, requests for returns, and accounts payable discrepancies
- Reviews and evaluates the performance of the suppliers
• Procurement:
- Gather and analyze and validate all data to creating the demand forecast (historical sales, market trends, seasonality, promotions)
- Forecasting on Monthly basis on SKU level and align forecast with the sales forecast and the financial forecast.
- Determination of Forecast Accuracy by comparing Demand Forecast with confirmed orders within the specified time period
- Ensure forecast is in line with previous 6 months history after adjusting promotions, new initiatives, and seasonality and price changes to ensure stock target is not exceeded and is at its optimum levels.
- Oversee the procurement of requested materials and services through the issuance of the necessary Purchase Orders and in line with the defined Company procurement procedures.
- Place orders based on the buying plan and ensure merchandise is delivered as per the plan based on the agreed service level agreement
- Ensure orders are in line with stock target and are placed on time with suppliers to reach stock availability target.
- Follow up on updating order status sheet to expedite purchases orders to insure vendor receipt and delivery is within requested lead times.
- Follow up on payments with finance department
- Arrange booking with forwarder based on best rates, shipping lines and transit time
- Responsible for import / export documentation and to ensure documentation is timely & accurate
- Track, trace cargo & advice Sales team of any discrepancies/delays
- Develops and maintains product master data
- Follow up with the freight forwarders, customs clearance, shipping companies.
Planning:
- Handling 5, 000 SKUs, 80 suppliers, 4 stores.
- Develop and maintain a 16-month unit forecast at the SKU level and drive the entire forecast process for the Target business.
- Designing and generating weekly and monthly statistical forecast reports.
- Continuously improving forecasting techniques method and monitor SAP master data.
- Relating and measuring the impact of forecast accuracy.
- Assemble and analyze all data pertinent to creating the sales forecast (historical sales, market trends, seasonality, promotions, and inventory levels).
- Monitor SKU levels and recommend SKU rationalization initiatives in the future.
- Monitoring four branches in GCC (Kuwait, Dammam, Riyadh and Jeddah) and planning CCSTO.
Purchasing:
- Manage purchasing activities to make sure the timely procurement of all goods and services needed in accordance with all policies procedures
- Ensure competent quality execution of all regular purchasing duties and administrative works.
- Maintain complete updated purchasing records, data and pricing in the system.
- Issuing purchase orders and expedites existing purchase orders as necessary.
- Monitor and follow-up deliveries of items between suppliers to ensure that all items are delivered to site/store on time. Receipt of invoices and delivery notes from them.
- Negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
- Submits final invoices to the Finance department and ensure that all vendors receive payments in a timely manner. Issuing L/C
- Send samples of merchandise to quality control units for inspection
- Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
- Continuously monitoring, evaluating and improving supplier performance based on price, quality, and delivery speed.
- Participates in the selection of suppliers based on criteria.
- Assist in ensuring procurement of non-trade goods and services.
- Prepare reports and summarize data including sales report and book value.
Freight:
- Responsible for booking and tracking air and sea shipments.
- Arrange booking with forwarder based on best rates, shipping lines and transit time.
- Follow up documents required for clearance (packing list - commercial invoice - bill of lading - certificate of origin)
- Verity of documents and to be sure it's available on time to avoid any demurrage.
- Monitoring service performance of the shipping lines / forwarder and ensure as it's per the contract provided.
- Inbound creation, and availability prioritization.
- Monitor the delivery process from suppliers to warehouse based on incoterms
- Coordinate with warehouse team for Delivery with regards to volume control
- Planning for new store opening - freight cycle & new country rules
- Monitor shipments on a weekly basis to ensure shipment lead times fall within agreed service time
- Prepare a transportation cost study for a distribution center & analyze expenses from different origins.
- Consulting on customs related matters.
- Investigating and planning the most appropriate route for a shipment, taking consideration of the goods, cost, transit time and security.
- Negotiating contracts and planning routes.