Principal Administrative Assistant & PRO (Governmental Relations)
McDermott Middle East, Inc.
Total years of experience :19 years, 3 Months
Currently working at McDermott Middle East Inc - Abu Dhabi as Principal Administrative Assistant & Public Relations Officer (Governmental Relations), oil and gas fields services, about 900 employees, from 15.Nov.2011 until now, reporting to the Immigration manager and office manager, managing team of 5 employees, The tasks that I undertake:
• Processing, typing, following up, handling, and managing all kinds of transactions, required documents and issues for Ministry of labor, Abu Dhabi Immigration, CICPA (Security Passes), Abu Dhabi Municipality, Emirates ID Authority and various Governments and semi-Government departments.
• Visa processing and organizing (new and renew) for employment and family.
• Liaising with various Government and semi-Government departments.
• Online services and systems: Tasheel, Fawri, ministry of interior DATEL eform, eNatawasal, ministry of Labor enquiry Services, eDirham G2, cash online CBD Attijari and government websites.
• Manage and follow up issuance of Health insurance for new employees and family members.
• Daily and monthly following up expires of labor cards, residence visas, mission visas, family visa, security passes and passports and liaise with employees, management and divisions if required to manage and proceed with renewal requirements and procedures.
• Preparing monthly expenses reports.
• Preparing all kinds of Correspondence and official and non official letters for company and employees.
• Communicate and coordinate with management, staff and representatives to ensure that the work is going on the correct track.
• Documents Control.
• Administration Cost control.
• Updating Employees and family members details and information by using HR CivilSoft and excel.
• Support Abu Dhabi staff in obtaining all required Visa, Registrations, Driving License and any other local matter and emergency situation.
• General: Trade License renewal, assist employees, leasing contract renewal.
• Note: period from 22.Jun.2013 to 13.Feb.2014 I was assigned in Dubai, Jebel Ali Office for temporary time.
Previously worked with UDEEL recruitment, Oil and gas fields Services - Abu Dhabi as Administrative Assistant & Public Relations Officer (Governmental Relations), the company is major manpower supplier to oil companies in Abu Dhabi, about 250 employees, from 20.Feb.2008 to 12.Nov.2011, reporting to General manager and Admin and finance manager The tasks that I undertake:
• Processing, typing, following up, handling, and managing all kinds of transactions, required documents and issues for Ministry of labor, Abu Dhabi Immigration, CNIA (Security Passes), Abu Dhabi Municipality, Emirates ID Authority and various Governments and semi-Government departments.
• Visa processing and organizing (new and renew) for employment and family.
• ADMA-OPCO Optima card processing and issuance.
• Online services and systems: Ministry of labor smart forms, ministry of interior DATEL eform, eNatawasal, ministry of Labor enquiry Services, eDirham G1, cash online CBD Attijari.
• Manage and follow up issuance of Health insurance for new employees and family members.
• Daily and monthly following up expires of labor cards, residence visas, mission visas, family visa, security passes and passports and liaise with employees and management if required to proceed with renewal requirements and procedures.
• Preparing monthly expenses reports.
Preparing all kinds of Correspondence and official and non official letters for company and employees.
• Documents Control.
• Following up the annual leave and rotation cycle of the employees.
• Daily Visits for oil companies (ADNOC, ADCO, ADMA-OPCO, ZADCO, GASCO, etc…).
• Receipt and delivery of passports, labor cards, security passes and health insurance.
• Updating Employees details and information by using PRO & HR program.
• Manage post arrival, arrival and pre arrival of new employees and receive them in the airport.
• Support Abu Dhabi staff in obtaining all required Visa, Registrations, Driving License and any other local matter and emergency situation.
• General: Trade License renewal, assist employees, Car registration renewal.
Worked with Al-Sedq contracting establishment - Al Ain as Administrative Assistant & Public Relations Officer, about 100 employees, from 01.Oct.2005 to 31.01.2008, The tasks that I undertake:
• Preparing all required and relevant document for all kinds of transactions of Ministry of labor and Al-Ain Immigration.
• Daily and monthly following up expires of labor cards, residence visas and passports and liaise with employees to proceed with renewal requirements and procedures.
• Receipt and delivery of passports and labor cards for employees.
• Following up the annual leave of the employees.
• Documents Control.
• Frequently Visits of Al-Ain municipality, Al-Ain distribution company, Abu Dhabi Sewerage Services Company, Etisalat and, Consultants offices.
• Preparing all kinds of Correspondence and official and non official letters for company and employees.
• Issuance of building clearances permits and site plans from the Al-Ain municipality.
worked as Secretary and PRO in Safeer Engineering Consultant office (about 10 of office staff) in Al-Ain, from 01.Feb.2005 to 29.Sep.2005, The tasks that I undertake:
• Receive and transfer calls.
• Receive and reply emails.
• Typing, printing and scanning of transactions and letters.
• Follow-up transactions of our clients with contractors and the municipality.
• Documents Control.
