Executive Secretary And Administrative Coordinator
Al Mansour Group Real Estate
Total years of experience :18 years, 9 Months
- Management and control of the company's property.
- Follow-up of the company's projects.
- Doing administrative and clerical work.
- Develop a company document control management system that covers all procedures and processes necessary for effective document management including (issue, review, approval, protection, archiving, accessibility, and communication).
- The point of contact between the administration and all departments.
- The point of contact between the company and customers.
- Responsible for sending and receiving operations through correspondence, emails, ..etc.
- Record, expedite, review and process documents while maintaining a functional customer service relationship both internally and externally.
- Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses, registration certificates and other documents.
- Implementing the company's archiving system for all company documents (contracts, licenses, certificates, correspondence, etc.
- Develop an electronic document management system to ensure the efficient flow of documents.
- Ensure that all documents are safe, protected and backed up.
- Manage and route phone calls appropriately.
- Process and report on office expenses
- Maintain physical and digital employee records.
- Schedule in-house and external meetings
- Distribute incoming mail.
- Manage and order office supplies.
- Make travel arrangements.
- Organize company documents into updated filing systems.
- Address employees’ and clients’ queries (via email, phone or in-person)
- Prepare presentations, spreadsheets and reports.
- Update office policies as needed.
Establishment of a document control department.
- Develop a company document control management system that covers all procedures and processes necessary for effective document management including (issue, review, approval, protection, archiving, accessibility and communication).
-Directs project document control personnel for the effective implementation of the project document management system.
-Monitoring and linking projects to the main office.
-The point of contact between the administration and all departments.
-The point of contact between the company and customers.
- Responsible for sending and receiving operations through correspondence, faxes, emails, ..etc.
-Record, expedite, review and process documents while maintaining a functional customer service relationship both internally and externally.
- Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses, registration certificates and other documents.
- Implementing the company's archiving system for all company documents (contracts, licenses, certificates, correspondence, ...etc.
-Develop an electronic document management system to ensure the efficient flow of documents.
-Ensure that all documents are safe, protected and backed up.
-Manage the document distribution matrix to ensure accurate distribution of all project documents.
-Scan, photocopy, fax, and save documents. Manually collect and route mail and parcels).
-Preparing, updating and maintaining all records of correspondence, procedures and other documents.
-Retrieval of files as requested by employees and customers
-Managing the flow of documents within the organization
-Maintain confidentiality about sensitive information and terms of agreement
Receive, sort and distribute mail and facsimiles to the Concerned Management Personnel, in addition to handling the outgoing mail and courier services.
Project: Infrastructure Facilities for Eurofighter Typhoon at Ali Al Salem Air Force Base.
Pricing Mega Project in GCC
Client: Kuwait Ministry Of Defense
Employer: Leonardo Finmeccanica Company - Italy
- Establishing Document Control Department at Site.
- Build up the Project's Document control team including (Selection, coaching, training, evaluation and development).
- Working for all income and outgoing correspondence to subcontractors.
- Contact point between the Management and all Divisions.
- Handling all Inspection Request after approval of the consultant.
- Preparing Data base scanning of all the documents (Drawings) for the respective Document in the Document control dept.
- Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.
- Doing all papers scanning, photocopying, faxing and filing documents; collecting and routing mail and hand-delivered packages).
- Preparing, Updating and Maintaining all Logs for Correspondence, Procedures and other Document.
- Distribution through the E-mail.
- Keeping the Documents Safe and backed up.
- Tracking the coordination process of the Documents & Drawing with all sub-contractors and consultant.
- Doing all papers scanned, editing & publishing properly in Arc mate through the system provided by the Head office
- Manage office supplies inventory and place orders as necessary.
-Manage petty cash fund and reconcile monthly.
Project: Construction of Public Building at Sabah Al-Ahmed City Housing Project Neighborhood (D).
Owner:Public Authority of Housing welfare (P.A.H.W.).
Main Contractor: Al Tawbad General Trading & Contracting Co. Kuwait
Project Value: 40, 000, 000 KD.
- Establishing Document Control Department at Site.
- Working for all income and outgoing correspondence to subcontractors.
- Contact point between the Management and all Divisions.
- Handling all Inspection Request after approval of the consultant.
- Preparing Data base scanning of all the documents (Drawings) for the respective Document in the Document control dept.
- Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.
- Doing all papers scanning, photocopying, faxing and filing documents; collecting and routing mail and hand-delivered packages).
- Preparing, Updating and Maintaining all Logs for Correspondence, Procedures and other Document.
- Distribution through the E-mail.
- Keeping the Documents Safe and backed up.
- Tracking the coordination process of the Documents & Drawing with all sub-contractors and consultant.
- Doing all papers scanned, editing & publishing properly in Arc mate through the system provided by the Head office.
Project: The Avenues Phase III
Client: Al-Rai Real Estate.
Project Value: 150, 000, 000 KD
•Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.
• Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.
• Doing all papers scanning, photocopying, faxing and filing documents; collecting and routing mail and hand-delivered packages).
• Working for all income and outgoing correspondence to subcontractors.
• Preparing, Updating and Maintaining all Logs for Correspondence, Procedures and other Document
• Distribution through the E-mail.
• Relevant data to be registered in the computerized system of document administration.
• Retain the master copy of all project data.
• Perform record keeping for all projects documents.
• Design, monitors, updates and maintains tracking -matrix, documents registry for incoming, outgoing, -emails receives, transmittal and requests for information.
• Tracking the coordination process of the Documents & Drawing with all sub-contractors and consultant.
• Doing all papers scanned, editing & publishing properly in Arc mate through the system provided by the Head office.
•Tracking the coordination process between the administration & all Department.
• Working closely with all departments to ensure the Documentation works effectively for all aspects of the company.
• Relevant data to be registered in the computerized system of document administration.
• Preparing Data base scanning of all the documents (Drawings) for the respective Document in the Document control dept.
• All distribution for the incoming and outgoing documents by the Document control Manager Department after producing the copies as per the distribution marking by Mr. Project Manager and all other respective departments.
- خطاط و رسام .
- التواصل مع العملاء و مراكز الطباعة.
- تصميم و تجهيز الأعمال و الإشراف على التركيب و التسليم.
- متابعة إجراءات التعاقد مع العملاء.
- الإشراف على المنتجات و التأكد من جودتها.
- شراء المواد اللازمة .
- Calligrapher and painter .
- Communication with customers and printing centers.
- Design and processing of work and supervision of installation and delivery.
- Follow-up procedures for contracting with customers.
- Supervising products and ensuring their quality.
- Purchase of materials.
العمل الاجتماعي هو أحد فروع العلوم الاجتماعية التي تتضمن تطبيق النظرية الاجتماعية ومناهج البحث الاجتماعي بهدف دراسة حياة الأفراد والجماعات والمجتمعات وتحسينها. وانطلاقًا من ذلك، فإنه يمكن القول إن العمل الاجتماعي يرتبط ارتباطًا وثيقًا بباقي فروع العلوم الاجتماعية الأخرى ويتحد معها كوسيلة لتحسين الظروف والأحوال الإنسانية (الحالة الإنسانية) وكذلك من أجل العمل على تغيير استجابة المجتمع للمشكلات المزمنة التي تواجهه ومدى تعامله معها بصورة إيجابية. يعتبر العمل الاجتماعي مهنة تهدف إلى السعي وراء إقرار العدالة الاجتماعية وتحسين الظروف الحياتية ودعم كافة السبل والإمكانات التي توفر الرفاهية والرخاء لكل فرد وعائلة وجماعة في المجتمع. كما أنه يسعى جاهدًا في الوقت نفسه إلى التعامل مع القضايا الاجتماعية والتوصل لحلول بشأنها وذلك على كافة مستويات المجتمع، هذا إلى جانب العمل على تطوير الوضع الاقتصادي للمجتمع ككل ولا سيما بين الفقراء والمرضى. يهتم الأفراد الذين يمارسون العمل الاجتماعي "الإخصائيون الاجتماعيون" بتحديد المشكلات الاجتماعية ومعرفة أسبابها وحلولها ومدى تأثيراتها على أفراد المجتمع. كما أنهم يتعاملون مع الأفراد والأسر والجماعات والمنظمات والمجتمعات.
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