senior payroll specialist
Primary Health Care Corporation
Total years of experience :20 years, 7 Months
Communication & Working Relationships with Compensation & Benefits Section, Employee Relations
Section, IT, Internal Auditors, General Authority for Retirement and Pension
External Auditors, PHCC Staff
strong knowledge of Oracle HRMS, around Workforce Management, Compensation and Benefits
Primary Modules involved are Core HRMS, Employee/Manager Self Service, Absence
Management, OTL, Payroll and Benefits Interfaces, Workflow, and Approvals Management.,
support the provision of the generalist HR service, working with leadership to understand the
business environment and to determine, develop and execute innovative solutions to address
work priorities.
Responsible for ensuring all resourcing demands are met, manage ongoing career management
activities and project manage the deliverables around the rollout of the Annual Performance
Review/ Salary Review Processes for the Delivery Centre
✓ support senior leadership to develop and implement effective HR policies and practices
that will support the strategic growth of the business.
✓ Provide HR expertise in the areas of feedback, employee relations, development and
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compensation, and organizational development.
✓ Educate team members on compensation practices, including compensation, performance
feedback, performance calibration, and career transitions.
✓ Collaborating with HR teams to design and deliver comprehensive HR programs and
initiatives, fostering employee engagement and enhancing the employee experience
Preparation Trial Balance, Monthly Incentives report, Collection report, Brokerage
Report and Landlord Statement for Dlala Real Estate Co.
✓ Creation of Rental Report and do computation of "Rent as per Landlord / owner"
segregated by each individual and group. Preparing Collection of Commission as
building and as per sales staff.
✓ Cross checking & verification of postdated cheques with the system date, Amount. &
Customer details etc. Making an official letter requesting for deposit of postdated
cheques with all the details.
✓ On daily basis i use to make an official letter to bank for deposit of Cash / Cheque in
our bank. We use to segregate it on the basis of nature of amount like “our
commission / income in Current Account” and Rent in Pool Account.
✓ Update the invoice and collection report on a daily report and send a copy monthly
to front office for incentive calculation.
✓ Maintaining records for checks and follow up with bank and customers for recovery
of funds.
✓ Preparation of Aging Report, Corresponding and Supervising Staff about customers and
keep them posted and updated on ageing & due receivables etc.
✓ Maintained records for all customers segregated by owner. Reviewing records for
individual as well as group account of Aging.
✓ Review Receivables & Ageing Payables to formulate collection and payment strategies.
✓ Interacting and communicating with IT department for implementation of latest trends
and request to upgrade according to the need and requirement.
✓ Review of expected receipts to work out availability of funds for weekly cash projections.
Ensuring timely payment of liabilities as and when due.
✓ Maintenance and prepare various reports in different formats as per requirement, which
helps in analyzing the flow of sales, purchases & inventory etc, apart from the default
reports of Inventory & accounting software.
✓ Prepare Payroll System for the entire organization according to policies &
procedures. Conduct monthly closure activities for the payroll.
✓ Maintain an updated Payroll Record of all employees’ details such as change in
salary or allowances, absenteeism, sick leave, loans or change in bank accounts.
Interpreting and advising on employment legislation.
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✓ Preparation of Salaries and Pay Slips. Send bank letters to the respective banks
after the payrolls are signed and approved.
✓ Allocate the recovered amount from employees to the respective expenses in their
accounts after running the payroll before the month ends. Maintain knowledge of an
ensure compliance with employment-related laws and regulations.
✓ Create leave settlements for employees who are going on leave. Arrange booking
reservations and leave settlements for employees going for vacation. Create final
settlements when employees leave the company permanently.
✓ Process payroll deductions for charges to employees by the Accounts department for
relevant expenses .Process payroll deductions for employee insurance and other
staff receivables etc.
✓ Keep warm control on salary exception report and other salary related elements
such as calculation of employee service benefits, pension, increment, bonuses, and
duty visits etc.
✓ Maintain an updated Payroll Record of all employees’ details such as change in
salary or allowances, absenteeism, sick leave, car loan or change in bank accounts.
Add new employees to the Payroll System whenever a new employee is recruited.
✓ Knowledge of HR Policies & procedure, employees benefits, remuneration. Provide
full HR administrative support to Management. Assist in communication and
implementation of all HR policies and initiatives. Assist in compiling HR statistics and
generating HR reports.
✓ Monitor the return of employees from vacation as scheduled and report to the
department head if there are any delays. Advising on process, procedures,
appraisals, disciplinary, including promotion and benefits etc.
✓ To fulfill correctness of employee’s salaries and other off cycle payment such as
loans, salary advances, allocation of different allowances to salary, cash requirement
report, fund management, estimates of total salary and wages for particulate as well
as total salaries budget.
✓ Maintain GL accounts for overdrawn, withheld, reconciliation of advances, job cost,
company policies and related accountabilities, accuracy and job responsibilities.
Liaising with both internal and external audit staff to ensure the rapid completion of
audit reports and corrective actions.
Preparation of monthly Financial Statements, Cash Flow statement, Sales Report,
Inventory Report, Sales Reconciliation, Bank Reconciliation & other various reports.
➢ Prepare year end schedules for Financial Statements.
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➢ Directing financial management functions including development of monthly/quarterly
financial statements, financial forecasts, and budgets.
➢ Maintain day-to-day financial control of all expenditure to ensure that all departments
stay within budget. Performs financial forecasting & reviews reconciliations of internal
accounts.
➢ Analyzing of Daily / Weekly/ Monthly / Year-end reports in regards of Sales.
➢ Ensuring that all accounts receivables, accounts payables, sales, inventory, banks,
payroll, fixed assets, Depreciation and purchases related operations are completed in
a timely and accurate manner according to policies and procedures.
➢ Reviewing quotation of purchase Orders, Reviewing the issuance of invoices to the
customers & monitoring the incurred charges.
➢ Collecting quotation for purchases and monitoring for low cost. Taking up complete sales
and purchase assignments, working with import department.
➢ Prepare payments of local & International suppliers, process Transfers & Cheques
payable. Communicate & interact on terms & conditions. Update their accounts in local as
well as foreign currency. Act as signatory for all payable transactions.
➢ Overseeing general accounting functions, including AR/AP, account reconciliation, and
cash management.
➢ Administering all Financial Management Systems, evaluating and integrating new
applications.
➢ Supervising inventory and fixing cost of goods and services including annual
stocktaking, valuation and its variance analysis.
➢ Reporting to the Managing Director on daily basis related to the audit activities such as
inward and outward gate passes, surprise verification of cash, stock, etc.
➢ Consolidating the transactions according to Profile, Client, etc.
➢ Monitored and performed risk analysis on Low, Medium & high risk accounts.
Said
Tasks and Duties
• Daily accountancy
• Sales analyzing and report
• Other clerical duties such as correspondence, typing
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