Procurement Coordinator
H.H. The Emir's Private Affairs Office
Total years of experience :8 years, 8 Months
• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Extensive contact and coordination with staff at various levels and departments.
• Maintain complete updated purchasing records/data and pricing in the system.
• Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
• Execution and monitoring of all regular purchasing duties.
• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
• Support relevant departments with quotations for the purpose of tenders.
• Responsible for the preparation and process purchase orders and documents in accordance with office policies and procedures.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Contract and follow-up of the various contracts and services of the office (maintenance, services, guarding, insurance … etc) concluded with the companies and the various parties and the work required before the end of the contract period in case of desire to renew the contract.
• Issuing annual purchase orders for some of the Office's requirements, which are requested on a daily basis and issued to the companies (after analyzing the offers submitted and taking advantage of the best) for the purpose of identifying and measuring the annual requirements of the office.
• Preparing periodic and performance reports for the Procurement Department during multiple periods (weekly, monthly, annually)