Sr. Manager, Shared Services; HR, Legal & Administration
Trend Micro
Total years of experience :28 years, 10 Months
KEY RESPONSIBILITIES:
- HR Business Partner
• Consult with line management and provide daily HR guidance.
• Analyze trends and metrics with the HR department.
• Resolve complex employee relations issues and address grievances.
• Work closely with management and employees to improve work relationships,
build morale and increase productivity and retention.
• Provide HR policy guidance.
• Monitor and report on workforce and succession planning.
• Identify training needs for teams and individuals.
• Reviewing new updates and managing the compliance standards and government
regulations: MOL, Saudization, Saudi Counsel of Engineering and GOSI
• Managing recruitment, hiring & onboarding processes
- Legal Counsel
• Guide management to ensure company’s transactions comply with local laws and
regulations, while actively helping avoid possible legal risks and violations.
• Review contracts, agreements, NDAs.
• Prepare all required legal documents for government entities; SAGIA, MOL, MOC.
• Represent the company as an authorized signatory at chamber of commerce.
• Provide legal assistance to Human resources team for employment matters and
contract drafting for employment and other relating matters.
- Administration Manager
• Managing office leases for different locations - (KSA-Jordan)
• Supervising the office daily operations
• Conducting logistics management for office and clients’ appliance.
• Managing Petty cash & vireos types of payments for vendors and employees.
• Reviewing, following and approving POs.
• Managing and supervising the medical insurance processes
• Managing, reviewing and approving hotels & transportation bookings for team's
business travel
• Managing property insurance
• Providing admin support to contractors during the construction in new HQ.
- Linking with varies Symantec departments; Sales, Finance, Legal, HR, Tax, Consulting, Business Critical, Incident Response and VERITAS.
- Link and Represent Symantec Saudi in all government department to ensure that all supporting functions are up-to-date with the changes the government is producing.
- Support in Delivering Projects and Services by coordinating with Business Critical Support, Incident Response, Consulting Services, TSS & Sales.
- Support in defining all on-boarding process for the entire projects in Saudi Arabia:
Consulting Services Resident Engineer On-boarding Support in defining all on-boarding process for the entire projects in Saudi Arabia:
Consulting Services Resident Engineer On-boarding.
- Represent Symantec in the Saudi Government and be optimize all processes that enhances agility and better comply with the Saudi Regulations and Laws.
• Provide guidance and direction for HR and Personnel officers on performing and improving the processes of daily operation such as processing leaves, compensation and benefits.
• Serving the employer-employee relationship through designing an effective employee relations strategy.
• Conducting negotiations with medical insurance companies regarding the group health care benefits.
• Conducting assessments to determine when training is necessary and the type of training necessary to improve performance and productivity.
• Promoting the company as an employer of choice when in process of recruitment.
• Managing the recruiting & hiring of manpower for operation & maintenance projects
• Ensuring the ongoing compliance with MOL Saudization requirement and providing weekly reports to the CEO.
• Following up on the employees’ performance and taking the needed actions in regards to recognition and appreciation or taking disciplinary actions.
- Provide administrative legal support in regards to the entity’s licenses and all legal documents
such as articles of association and its amendments.
- Managing the company’s legal and business status with SAGIA, Ministry of Commerce,
Ministry of Labor and GOSI.
- Handling all court cases with then labor office.
- Reviewing all contracts and agreements that needs to be signed by the company to ensure its
compliance with government rules and regulations in addition to the policies and strategies of
the company and its welfare.
- Monitor daily attendance.
- Provide advice and recommendations on disciplinary actions.
- Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the
staff absence has been adequately covered off to ensure continuity of services.
- Schedule and organize interviews.
- Identify training and development opportunities.
- Develop and implement a human resources plan and personnel management policies and
procedures.
- Provide advice and assistance with writing job descriptions.
• Attending board meetings and conduct the duties of the Board’s General Secretary in assistance with strategic planning.
• Representing the company in meetings with the General Authority of Civil Aviation in Saudi Arabia.
• Representing the company in meetings with Civil Aviation Authorities in the Stations outside Saudi Arabia.
• Meeting with General Sales Agents contracted with the company from outside Saudi Arabia and managing their legal requirements or disputes.
• Conducting internal investigations and interrogations to assist human rescores department in handling employees’ violations and breaches.
• Supervising the compliance of HR department with the labour laws wail applying disciplinary actions.
• Assisting the business in compliance with all various legal requirements.
• Advising on minimal liability and legal exposure for the business.
• Ensuring that the legal documents and other contractual documents are effectively drafted, reviewed and interpreted.
• Advising and ensuring the business in compliance with the necessities of legislation involving data protection.
• Preparing legal documents, draft the first essential legal papers such as chairman letters, company undertaken, agreements and contracts.
• Maintaining the document files and setting an organizational structure for the legal documents.
• Responsible for managing and reviewing company contracts that stem from Aircraft lease agreements, employment relations, supplier retention and new business negotiation.
• Entail oversight on all legal documentation signed by the company to ensure that each stipulation and annex is within the acceptable bounds of the law and is duly followed by internal and external clients, as well as monitor the performance and efficiency of contracts.
• Work in coordination with managers within all organizational hierarchy to analyze sourcing and contracts strategies
• Manage Shareholders affairs and keep records of all transactions made by shareholders.
• Communcating with the shareholders and arranging communication channels between shareholders and board members.
• Fully manage setting up shareholders general assemblies, through contacting vendors, assigning meeting venues and following up with concerned departments to ensure that the venue is ready for the event.
• Arrange the required legal documents for Shareholders general assembly, such as business updates, financial statements and legal voting cards.
• During shareholders general assemblies, coordinate with CEO and chairman to facilitate the event and provide all the needed administrative support to maintain the confidentiality of the assembly.
- Meets with representatives of the Hospital administration, staff physicians, researchers and other members of the Hospital and academic community to review proposed educational and promotional materials and advice them on the most effective method of presentation.
- Designs, schedules, coordinates and produces instructional booklets and pamphlets; poster presentations and charts, graphs and tables of statistical materials for publication or lecture slides, invitations, certificates, department brochures, newsletters, calendars and forms using advanced computer desktop publishing equipment.
- Supervises pre-press process and communications design and print specifications with printer, including paper selection and weight, color chips or ink, trip size and live area, cover and binding selection and screen size for halftone reproduction.
- Prepare laser film for press plates using state-of-the-art computer hardware, software and output devices such as scanners, printers and film recorders.
- Evaluates and approves printer submissions including separations, blue lines, color plates and press proofs during print production.
Create marketing plans to promote and sell weight management programs.
Supervise the use of the products after being sold.
Staying updated by attending training in the company for new products.
Educating the company staff and conducting marketing training courses for new salesmen.
Building my own network of distributors by recruiting salesmen in Riyadh and Jeddah.
Prepare for symposia and media conferences
Communicate in a tactful and diplomatic manner and exercise judgment and discretion when carrying out all duties
Maintain good liaison and public relations within the department
Monitor and direct all incoming calls, and interface with callers on inquiries
Edit all Arabic scripts
Graphic and brochures designer for all advertisement requirements
Coordinate meetings with different companies
Implement procedures and systems required for the efficient functioning of the establishment
Responsible for all administrative duties within the establishment maintaining a high level of confidentiality
Maintain good liaison and public relations within the establishment
CIPD Diploma – Level 5