Ahmad Mujtaba Khan

A

- Performing correspondence with different agencies, individuals and company clients. Making by-weekly & monthly reports, controlling all the documents scientifically, data entry in application programs for manpower deployment and pay roll etc; arranging meetings and appointments with vendors.
- Responsible for taking care of time sheets of workers, submit to the related organizations. Responsible for ensuring collecting, distributing, filing, classifying of various kinds of documents throughout the department.
- Preparation of all types of documents related to employees such as employment offers, transfer papers, clearance papers, employee action sheets, reports etc, Interacting with various departments and companies for compiling information to meet management needs.
- Responsible for the receipt, issue/distribution, copying, storage and archiving of project documentation received or issued on site including vendors/contractors documentation received or issued on site.
- Ensure that all project documents sent or produced on site are correctly registered, copied, distributed, filed and easily retrieved. Establish and maintain a filing system for all technical documents.
- Operating Office Machine such as Scanner, Photocopier, Fax Machine & Personal Computer.
- Maintain Confidential Information of Office related Information.
- Arranging Quotation and Invoice of the Project.
- Organizing and Distributing of all incoming / outgoing corresponding letter, Fax, Quotation and Invoice.
- Preparing Salary sheet and time sheet for the employees.
- Controlling of documents in orderly documentation control system of all the relevant documents, specifications and related documents including all submitting / correspondence directed to the clients
- Answer to the phone calls and take action accordingly. Making Quotations, Invoices and arrange to submit to related companies.
- Following up with all employees for collecting of required official documents for updating employee's data.
- Handling incoming mails, and distributing the same.