Finance Manager
GFA Consulting Group-Germany
Total years of experience :11 years, 9 Months
Established and implemented financial procedures in line with organizational requirements
Set up and maintained financial management system, using SunSystem.
Prepared revisions of the budgets and assist in the preparation of the work plans
Managed the monthly financial reports at the end of each month, and submit them to Hamburg head office by the second week of the following month.
Prepared monthly financial reports for the Team Leader and compared reports with planning of previous month as part of early warning system
Managed and planned disbursement of budget of 6 million Euros on monthly quarterly and annual basis.
Processed and Controlled of salary payments to 50 staff, including national insurance and tax liabilities
Monitored verified and ensure supporting documents before release of payments and maintained internal control system.
Supervised and controlled hard and soft filing system of finance, personnel, contracts and MoUs.
Focal person for auditors to conduct monthly external review of financial transactions and draft response for management letters
Focal personal for annual audit
Managed office inventory and assets records and files on assets management
Set up an online banking system and managed 5, 000 online transactions
Processed financial documents for 8, 500 participants participated in 567 training courses and processed their allowances
Ongoing allocation of financial resources to 18 E-Learning Centers in all Provinces
Ongoing handling payment of allowances for 132 E-Tutors
Handled PKR and US Dollar accounts and manage transfer of funds from head-office in Hamburg/Germany
Prepared budget forecasts and cash flow for project management
Ensured and implemented tax regulation as per government policy.
Participate and contributed to planning and monitoring sessions with project team for the IST Program.
Prepared project stationary and project procurement plan as per organization procedures
Visit project sites to check that appropriate financial systems are in place
Developed visit reports with recommendations for programme Team Leader
Prepared periodical forecasts and any changes needed
Liaise regularly with budget holders.
Provide support to partner and work closely with them to ensure that financial information is accurate and up to date.
Developed and suggested improvements in the finance system, as necessary.
Manage the Finance Assistant.
Recorded and reconciliation of project spending and income recognition.
Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines.
Prepared budget projections and budget variance.
Financial Responsibilities:
Ensured that appropriate finance systems are maintained, and that all procedures and controls are implemented.
Disbursement of cash advances and reconciliation to ensure recovery.
Processed and Controlled of salary payments to 150 staff, including national insurance and tax liabilities.
Ensured that all transactions are properly accounted for.
Managed bank accounts, and the transfer of money between head-office, country office and field offices.
Monitored cash flow ensured that sufficient funds are always available in the bank.
Prepared the monthly financial accounting reports at the end of each month, and submit them to head office by the second week of the following month.
Prepared monthly management reports at the end of each month.
Monitored the funding situation, and prepared the funding grid at the end of each month.
Assist in the preparation of budgets and accounts to donors, as requested.
Provided any other financial information, as requested, and respond to any other financial queries.
Liaise regularly with budget holders.
Assist any audit undertaken.
Provided support to field finance staff, and work closely with them to ensure that financial information is accurate and up to date.
Continue to developed improvements in the finance system, as necessary.
Managed the Accountant and Cashier.
Ensured and support to Accountant for withholding of taxes as per Government tax laws.
Developed plan to minimize exposure to currency gains and losses
Ensured tax holding, tax paid to Government’s treasury on time and all details uploaded as on online system
Supervised the preparation of allocations of funding and budgeting of planned expenses in the components of the response
Administration Responsibilities:
Lease and Rental contracts Management (Premises, Fuel Stations, Service, Consultants etc) for Pakistan program
Direct interlocutor with insurance suppliers and tax organisms, ensure good relationships with them and respect of rules by HI Pakistan
Visa Processing Management, Reservation and follow-up of Flight Tickets Domestic/international & Travel NOC’s for Pakistan Program.
Leave record maintenance & Follow-up, Processing of Employee Old Age Benefit (EOBI) registrations, Processing of Employee National tax No Certificates NTN, Event Management etc
Ensured and implement office policies and procedures
Files Management.(Personal & Administrative), Dealing with Tax Consultant and Legal Advisor
Guest Houses of expatriates, Hotel reservation and travel management
Liaison with Govt as representative of Handicap International for MOU’s NOC with EAD.
Participated in the needs analysis, the definition of selection criteria and the choice of Building (house, office, and warehouse).Negotiate the conditions, Management of the guest house of expatriate in terms of Cleaning, maintenance, guards etc
Follow-up of premises contract
Liaise with other agencies, organizations and groups
Update organizational memberships
Custodian of Government MoUs and Others
Provide on the job and other training opportunities
Design filing systems
Ensure filing systems are maintained and up to date
Defined procedures for record retention
Ensured protection and security of files and records
Ensured effective transfer of files and records to Handicap International HQ
Transferred and disposed records according to retention schedules and policies
Jan. 2009 to Aug 2010: Position: Finance Officer
Organization: Handicap International (French Based)
Duties and responsibilities: * Managing sub grants for implementing project partner.
* Review and validate financial report of Project partner
* Visiting and Reviewing sub grantees report and gave them feedback.
* Frequent visits to Partners for problem solving
* Organize financial training for partners as applicable to ensure that the financial standards required of them are always maintained.
* Assessment of new partners and highlighting their areas of development
* To create files of financial reports submitted by the project partners
* Treasury forecasting on monthly basis.
* Responsible for Donor (World Bank, Caritas Germany, ECHO, UNICEF) reporting on Quarterly and Annual basis
* Preparing Monthly Salary of the local staff.
* Deducting tax at source on salary, goods and services.
* Preparing monthly return for tax deduction on source
* Liaison with FBR for staff NTN.
* Prepare monthly report, quarterly, and yearly for HQ.
* Employees EOBI deduction and Managing payments.
* Liaison with EOBI department for staff EOBI cards.
* Preparing cost analysis of Support cost
* Liaison with donor for arranging meeting for Head of mission for future projects
* Focal personal for Annual Audit and Donor Audit.
Aug 2006 to December 08.
Position: Accounts Officer
Organization: Handicap International (French Based)
Duties and responsibilities:
* Update and follow up cash books and balance sheets on a daily basis.
* Make accountancy vouchers and maintain accountancy software.
* Handle day to day financial transactions.
* Maintain office accounts.
* Archive all accountancy documents in dedicated files
* Manage all the liaisons with the HQ regarding accountancy
* Responsible for Office Safe.
* Entering the exchange rate in accountancy software
* Manage the relations with the "budget managers to get each monthly treasury forecast
* Prepare the monthly general treasury forecast in accordance to HI format
* Monitor the coherence between treasury forecast and real expenses (thanks to the check forecast tool)
* Be responsible to prepare the required documents to insure the monthly money transfer to Sub offices
* Be responsible for carrying out a monthly budget follow-up from the accountancy software (to an Excel file)
* Send to the AC all the previously mentioned documents.
* Provide information to the logistic for table of purchase accountancy correspondence.
* Be a trainer in all his field of competencies (accountancy, treasury, budget ) for sub offices
* Regarding the security issues responsible to share information.
* Report accountancy matters in weekly coordination meeting.
* Directly supervision of sub office regarding accountancy, treasury, budget.
* Responsible for conducting audit for Organization.
* Monthly field visit for accounts closing in field offices
* Monitor the bank account in Pakistan
* Managing advances on Salary
Dec 2005 to July 2006: Position: Accountant
Organization: Atlas Logistic /Handicap International (French Based)
Duties and Responsibilities:
* Update and follow up cash books and balance sheets on a daily basis.
* Make accountancy vouchers and maintain office accountancy database.
* Handle day to day financial transactions.
* Maintain office accounts.
* Computerizing accountancy on software.
* Responsible for Office Safe.
* Put the accountancy files in order (Be sure to have a complete file)
* Reconciling bank statements
* Preparing cheque.
* Managing Mobile cards for office staff.
* Monitor the bank account in Pakistan.
Jan 2004 to Nov 2005
Position: Accountant
Organization: Modern Engg. Industries I/9 Islamabad
Duties and Responsibilities: * Update and follow up cash books and balance sheets on a daily basis.
* Make accountancy vouchers and maintain office accountancy database.
* Handle day to day financial transactions.
* Maintain office accounts.
* Computerizing accountancy on software.
* Responsible for Office Safe.
* Put the accountancy files in order (Be sure to have a complete file)
* Reconciling bank statements
* Preparing cheque.
Major Subject was: Carporate Finance,International Financial Management, Business Finance, Portfolio & Security Analysis, Project Development,Analysis of Financial Statement. I did my Internship from National Bank of Pakistan in Islamabad. I was posted in Credit department Islamabad. In this department i learn a lot about credit procedures,documents. I was also mamber of credit recovery team.
I did my Internship from Habib Bank Of Pakistan. I worked there in Operational department. I dealed directly with customer,cheque clearance,Government receipts and pension payments.