Head of Project Management Office (PMO)&Planning Unit
Strategic Group
Total years of experience :20 years, 2 Months
PPortfolio of Projects worth CAD$180 Million; 8Buildings including Calgary’s landmarks like: Terra Development (Infrastructure & 96 Townhouses) Barron Building (conversion of historical building to residential & commercial use) & One Tower (40 floors residential & commercial)
Managed a team of eight planners & coordinators, including external consultants and contractors, with the following responsibilities:
Program Management :
- Identified the scope for both the civil works and the infrastructures packages and developed the WBS.
- Developed the Baseline Programs using Primavera 8.1 for the projects with the planning team, and incorporated the subcontractors, and suppliers’ schedules in the Master Schedule for each project.
- Reviewed the Baseline Programs submitted by contractors to ensure that the plan is in the favor of the project, rather than a claimable program.
- Managed the planning team to review contractors’ weekly and monthly reports, and checked for any potential claims
- Resource management functions including the staff planning, recruiting, project assignment, performance management, career development planning, motivation for salary review and promotions for the team.
Progress Reporting, Contract & Stakeholder Management :
- Formulated the Primavera information into simple charts, graphs and drawings to facilitate communications between various departments (Marketing, Finance, Development and Property Management )
- Produced Monthly Earned Value reports, with evaluation against the planned budgeted values
- Raised early warnings prior to schedule slippages and developed mitigation plans to recover the delays
- Evaluating extension of time claims EOT using Windows Analysis Technique, and issued necessary recommendations
- Took the lead to articulate the protocol for final inspection and handing over of the buildings’ units upon completion of buildings using Procore software with the Site team, Development & Property Management departments.
- Implemented the lesson learned from actual project and modified the Governance policies and procedures, and worked with the Managing Director, to update procedures, guides, templates, and managed organizational change.
Risk & Budget Management:
- Identified the potential risks with the project managers and the various divisions for each project and evaluated the impact in case of occurrence and the likelihood for occurrence and produced the Risk Register report.
- Developed and monitored the Authorities Tracking Matrix to ensure that, the project permits, and formalities are on track for both Design & Construction NOCs for the towers & infrastructure works.
- Developed interface management schedule to document and resolve, construction and design conflicts upon identification
- Worked closely with the Finance department to prepare the Monthly Cash Flow forecast to the banks and the creditors, that included current assessment of the situation and Capex and Opex reports
- Applied Change Management procedures by closely monitoring the change orders, revised the schedule and tracked the budget changes in sage software.
Foster Creek Test Separators projects & Sustaining Wedge Wells. The scope of works included Managing the Engineering, procurement & Construction, worth $ 100 Million.
Managed a team of three planners, with the following responsibilities:
Program and Budget Planning for Engineering & Procurement :
- Identified the scope of works and developed high level conceptual schedule for the Engineering and Procurement.
- Developed the detailed baseline schedule with the portfolio manager and the discipline leads(process, mechanical, electrical, civil, piping, & procurement)
- Worked closely with the portfolio manager to incorporate adjustment to the basis of cost estimates and budget reviews
Engineering Planning & Controls:
- Monitored the progress of works for all the engineering discipline( process, mechanical, electrical, civil, piping) to produce the monthly Earned Value report and compared it against the planned values
- Produced summary Key Progress Indicators like schedule SPI and CPI (Schedule & cost performance index )
- Observed the trends and change orders; and assessing their impact on the major deliverables milestones and re-issued baselines accordingly
Procurement Planning & Controls:
- Developed procurement schedule in line with the design works completion dates and the material requisition and the date required on site
- Tracked the procurement process from the material requisition till the delivery date using Replicon software
- Conducted monthly presentation to the client showing the current challenges and pointed the schedule gaps due to delays in the approvals or vendors’ delays .
Construction Planning & Controls:
- Reviewed the contractors’ schedule to ensure that the construction dates on site are in line with the completion of the issuance with the Engineering works package
- Checked the contractors’ weekly and monthly reports, and checked for any potential claims
- Monitored the progress of works on site against the Baseline schedule and the contractors’ cash flow projection
- Produced As-Built Schedules for Engineering Procurement and construction for future reference
Program and Budget Planning :
- Developed transition Primavera schedule from the 30% feed to 60% & 90 % Design till the CWPs (Engineering work packages).
- Coordinated with the various discipline leads to develop detailed primavera schedule
- Assisted in formulating the budget based on the phase1 actual budget and As-built schedules
Engineering Planning & Controls:
- Monitored the progress of modeling designs works developed in Mumbai office
- Developed the procurement schedule and coordinated with the various discipline from process, mechanical, instrumentation and procurement to ensure on time delivery of the data sheets and the material requisitions.
- Participated several workshops with the client to present the progress against the preset targets and to account for the clients requested changes
Procurement Planning & Controls
- Formulated milestones for manufacturing and early construction work packages on site and sequence of works
- Produced manpower histograms and updated the earned hours versus planned budget
- Used PCN software to track the procurement process, and updated the schedule of works accordingly
Construction Planning & Controls:
- Developed the Baseline schedule for the construction works and incorporated the Construction work Package and procurement delivery dates
- Tracked the clients change orders, and issued Extension of time claims and trends
- Monitored the progress of works on site against the baseline schedule and the contractors’ cashflow projection
- Produced As-Built Schedules for Engineering Procurement and construction for future reference
Remraam Housing Community, (165 mid -rise buildings) & 3 cities (Infrastructure works for residential cities (Liwan, Majan, Arjan )
$1.26 Billion U.S.D
Managing a team of seven planners, including external consultants and contractors, with the following responsibility:
Claim Management
- Reviewed the Baseline (Clause 14) Programs submitted by contractors to ensure that the plan is in the favor of the project, rather than a claimable program.
- Reviewed contractors’ weekly and monthly reports, and checked for any potential claims
- Evaluating time extension claims using Windows Analysis Technique, and issued necessary recommendations.
Progress Reporting:
- Developed, analyzed and monitored project management systems for the organization’s projects.
- Responsible for issuing progress updates for the press release.
- Monitored the cost baseline and continuously kept track of the variances.
- Conducted several presentations for the internal auditing team and the investors; elaborating the progress on site.
- Assigned tasks among the planning team with continuous evaluation for their performance and promote their skills.
- Formulated the Primavera information into simple charts, graphs and drawings to facilitate communications with consultants/contractors.
- Developed monthly cash flow analysis, and produced monthly cash flow forecasts (Capex & Earned Value reports).
- Developed a standardized monthly report format for all the contracts & consultants for the various projects of the organization.
- Conducted a monthly presentation to the top level management that includes current assessment of the situation for the project, the current challenges and the proposed solution
- Issued monthly status report based on the presentation and communicated the report with the different departments
Risk Management:
- Planned and formulated the construction linked milestones payments for the investors which was the basis for Escrow Trust Account with the banks &RERA.
- Initiated the reformulation of the milestone payments to mitigate the impact of the economic downturn.
- Maintaining project based risk registers, liaising with risk owners to identify practical risk mitigation plans, and monitoring the implementation of these plans to ensure risks are effectively mitigated .
- Raising early warnings on timely manner on any lapses on planning & control aspects to the project directors.
- Reporting periodically to Senior Management on the high-level risk areas within projects and status of implementation plans
- Coordinated the completion milestones of the infrastructure packages with those of the buildings
- Lake View Tower, Crescent 4 Towers, Portfolio worth US$ 0.68 Billion
- Developed a hierarchy of work breakdown structure (WBS) for the major activities for all the projects.
- Reviewed extension of time claims and perform time impact analysis using Primavera software.
- Prepared planning and controls procedural manuals.
- Established monthly report formats for consultants and contractors.
- Evaluation and approval of submitted baseline program from engineers and contractors.
- Attended coordination meeting with different package Contractors and raising critical technical and contractual issues.
- Evaluated value engineering proposals developed by the Consultants.
- Managed the planners during monitoring, updating & reporting of project baseline program.
- Generation/updating of progress S-curves and preparation and update of project cash flows.
- Supervised the tracking status of submittals and approvals for drawings, materials & sub-contractors.
- Coordination with client, consultant, and contractors at all levels and reported their performance to the top level management.
- Monitored the consultant/contractors progress of works through monthly reports.
Jumeirah Beach Residence (JBR) & Jebel Ali Down Town 4 Towers
- Studied the contracts and the BOQ and identified the scope of works for the projects and followed by WBS for the major deliverables.
- Marked the major milestones of the project; coordinated with the stakeholders for assigning the assumptions & constraints for each phase; and computed the necessary time reserves for the activities involving high risks.
- Produced the revised Baseline Program in accordance of the time scale, dictated by the conditions of the contract, followed by the internal target program (modified finish dates).
- Assigned tasks among the planning team, with continuous evaluation for their performance; and promoted their skills.
- Interpreted the Primavera output reports in simple graphical representation to improve communication with the project stakeholders.
- Preparation of detailed look-ahead schedules; including the projection for the cash flow analysis and manpower.
- Produced weekly and monthly progress reports to compare between the planned, targets versus actual progress; and generated the forecasted progress for the subcontractors.
\[Jan 03- Aug 04\]
Emeralds’ Villas
- Developed preliminary tendering schedules, followed by the detailed Master Program.
- Followed the projects’ progress against the preset milestones and budgeted estimates.
- Carried out monthly cash flow analysis, for the various activities, marked the critical phases; and identified risks & opportunities within the budget.
- Synchronized with the client representatives, and nominated subcontractor to formulate and update action plans.
- Conducted in depth review for the updated activities; and produced analytical reports assessing the current situation and provided progress forecasts.
- Identified the impact on the progress of the project; and advised the top management on the possible corrective actions through periodic reports.
- Appraised the subcontractors’ performance, and their ability to meet dead lines, in terms of availability of their manpower, their efficiency handing over their works to the consultant, and delays resulting from rework.
Army 8 Cold Stores Project, worth $1 Million U.S.D
- Preparation of detailed baseline schedule & internal schedule in Primavera format including manpower and equipment projections.
- Produced a detailed working schedule for the factory production line that organizes the production of the required sections of the sandwich panel according to the sequence of erection on site.
- Prepared detailed material tracking schedules for the imported material (Cooling equipment, racking systems, electrical doors and electrical forklifts) with coordination with the procurement department.
- Formulated a detailed schedule for submittal & approvals of materials and equipment.
- Developed a progress reporting system to gather the data required to update the primavera program from the sites’ engineers on regular basis.
- Created a data base for the shipment services from Europe to Egypt to ensure delivery of long lead items prior to deadlines.
- Monitored the progress of the works on site (earth works, foundations, erection of steel structures, and electromechanical works against the pre set plans; and generated remedies for combating the expected deviations.
A.I.C. \[August 99- April 00\]
U.S Army Corps of Engineers’ Projects
- Studied the drawings, technical specifications and the contracts for the projects.
- Studied the proposals of subcontractors and suppliers (local & abroad).
- Responsible for the correspondences with the consultant.
- Formulated the contracts with the subcontractors; and calculated their monthly invoices.
Site Engineer
A.I.C. \[September 98 - July 99\]
Oberoi Hurgadha
- Supervised & synchronized the activities executed by subcontractors on site.
- Coordinated between the mechanical, sanitary works & electrical works.
- Assisted in adopting the ISO 9002 regulations on site.
- Assisted in implementing a cost control plan on site.
- Developed productivity rates for laborers for different crafts.
- Utilized productivity rates to update time schedules