Warehouse And Logistics Manager
JCYARED
Total years of experience :21 years, 6 Months
• Ensuring and monitoring the implementation of logistics/ technical activities (construction, distribution” transport” of goods, Staff communication, water and Sanitation, Vehicles and engines, equipment, infrastructure communication, installation and maintenance of functional office spaces,
• Implementation and maintenance of an appropriate supply chain for projects
• Implementing all administrative related activities (orders, vehicles, maintenance contract, etc...)
• Planning and Implementation of staff training, briefing/debriefing, evaluation, detection of potential of the logistics staff in order to ensure the sizing of knowledge required to perform all logistic activities (incl. the efficient use of the systems)
• Monitoring and ensuring the efficient running of the following supply activities in the projects such as order processing, local purchase management, physical “warehousing” and administration stock management
• Participating daily, weekly and monthly operation report
• Developing and Communicate warehouse policies and procedures with the logistics staff to ensure the proper implementation
• Implementing the Department Strategy
• Developing and implementing OKR “objectives and Key Results” & KPIs “key performance indicator”
• Establishing and reviewing with the CEO and CFO the projects yearly budgets in order to identify and optimize the response to the needed
• Participating in the developing and Monitoring of the Quality Management System
• Monitoring the management data of the stock (expired goods, risk of shortage, stock reports etc...)
• Planning and Implementation of staff training, briefing/debriefing, evaluation, detection of potential of the logistics staff in order to ensure the sizing of knowledge required to perform all logistic activities (incl. the efficient use of the systems)
• Monitoring and ensuring the efficient running of the following supply activities in the projects such as order processing, local purchase management, physical “warehousing” and administration stock management
• Participating daily, weekly and monthly operation report
• Developing and Communicate warehouse policies and procedures with the logistics staff to ensure the proper implementation
• Monitoring the management data of the stock (expired goods, risk of shortage, stock reports etc...)
1-Handle projects Procurement needs as Follow:
Work with ADPs, projects and other departments to ensure clear specification of requirements.
Insure specifications under the LTA are maintained and accurate
Receive purchase request from internal customers
Review purchase requisitions for completeness and accuracy and identify sources of supply if needed.
Initial review of Purchase Requisitions / Purchase Orders to ensure completeness and appropriateness of specifications/TOR (Terms of Reference).
Drafts tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and supports the implementation of the tender process
Identify suppliers to fill requisitions in accordance with approved supplier management policies
Supports evaluations of offers through preparation of tabulation sheets (BID ANALYSIS), and assists in analysis the offers
Generate Purchase Order from selected and approved suppliers
Ensures appropriate documentation of processes and data is kept on file
Use processes that ensure that contractual terms and conditions are met during order
request and processing for the purchase of materials and services
Works closely with suppliers to ensure quality assurance and timeliness of deliverables
Maintain good level of public relations with outside suppliers as well as strong partnership with internal users
Advise and seek approval of internal customers of modifications from original requests.
Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
Coordinate and facilitate the timely fulfillment of the PO with ADPs, requesting departments, suppliers, and Logistics function to ensure appropriate receiving and order fulfillment
Identify alternative supply sources for materials / services not under contract
Work with Logistics to ensure safe delivery and receipt of ordered materials
Resolve conflicts with deliveries and suppliers
Conduct market assessments for specific categories of spend
Pre-qualification and vetting of suppliers for defined categories of spend
Quality reviews to insure technical compliance by suppliers
Manage day-to-day supplier relationship and performance for assigned commodities
Track and analyze procurement performance and savings against established target levels (KPI’s and PO Savings tracking tool
Support SCM performance monthly to Hub Leader and NO Leadership
Support continuous improvement in Procurement through monitoring of Procurement Progress Reports and Procurement monthly tracking reports
Maintain and update critical NO procurement data (item master, supplier master
Ensure the submission on all suppliers for Block Party Screening to Hub Analyst
2-Handle Human Resources tasks :
3-Handle the Project Administrative tasks :
4-HEA responsibilities :
5-Safety and Security responsibilities:
6- Other responsibilities as follow:
Perform other tasks as assigned by Project Manager
Attend and participate in staff spiritual nurture events as well as other organizational events
Participate in local CB events as required
Recruited, managed and trained subordinates in the functions of Planning, Scheduling, Budgeting, Cost Control, Quantity Surveying, Claim Development and Contract Administration.
Responsible towards Chief Executive Officers for management monthly financial reporting, progress trends, earned value, manpower forecast and risk register tracking.
Developed Project Life Cycle Budget and Cash flow for presentation towards Board financial committee with quarterly updates and Banks for funding with identification of LGs/LCs.
Controlled the accuracy of Financial PLs for projects with revenues; acted as a liaison between operations department, finance and External Auditors.
Administered subcontracts between ETE and suppliers, subcontractors.
Coordinated with Procurement & Engineering Depts. budgetary and time control in the aspect of major material purchases and developed material, manufacturing and engineering schedules.
Directed project managers for the development of project budget, schedule, progress measurement and invoicing procedures.
• Manages the planning & scheduling elements of assigned projects
• Integrates project budget and schedules to support EVM (Earn Value Management) and reporting
• Prepares, participates and measures impacts on critical paths and restraints, cost schedule analysis, project plans, forecasts, studies, claims analysis, negotiations, resource loading and performance/measurement progress.
• liaison to the project and field personnel for all scheduling revisions and updates
• Develops and implements project control procedures in conjunction with supporting project ancillary functions, Action and Recovery Plan project plans and detailed manpower utilization plans
• Analyzes drawings, specifications and statements of work.
• Provides project management consultation on factors affecting the timely completion of projects, critical interfaces and risks analysis.
Manages the planning & scheduling elements of assigned projects
• Integrates project budget and schedules to support EVM (Earn Value Management) and reporting
• Prepares, participates and measures impacts on critical paths and restraints, cost schedule analysis, project plans, forecasts, studies, claims analysis, negotiations, resource loading and performance/measurement progress.
• liaison to the project and field personnel for all scheduling revisions and updates
• Develops and implements project control procedures in conjunction with supporting project ancillary functions, Action and Recovery Plan project plans and detailed manpower utilization plans
• Analyzes drawings, specifications and statements of work.
• Provides project management consultation on factors affecting the timely completion of projects, critical interfaces and risks analysis.
• Directing, monitoring and coordinating project processes, procedures evaluations/ plans and systems, to track employees, project materials, cost and schedule and guarantee successful turnover of the project deliverables as per contract specifications.
• Analyzing project inception plan and creating a systematic layout in view of key quantifiable parameters encompassing - estimation of takeoff costs, reviewing project constructability, project buy-out, scopes of work, sub-contracting requirements, project profitability and scheduling.
• Providing updates/ adjustments to project plan as necessary to ensure successful completion of the project within the specified budgetary guidelines and quality standards.
• Managing and overseeing project controls activities for engineering, procurement and construction phases, working closely with the project, technical and construction managers to plan and monitor project activities.
• Spearheading a team of project control professionals including planners, schedulers, cost engineers, risk specialists and billing officers along with providing guidance and consultation to them on status of tasks and advices them on areas with variances and problems.
• Reconciling and ensuring accuracy of material quantity, expenditures and vendor payments on a regular basis.
• Administering all departments, developing budgets and spending plans to meet production schedules effectively without causing slowdowns.
• Maintaining close relations with clients, assuring client priorities are followed, implementing process modifications and soliciting referrals through superior client management.
• Identifying project goals and scope, including associated risks and developing a structured approach to complete the projects in the allotted time.
• Collating project metrics data (such as baseline, actual values for costs, schedule, work in progress and work completed), reports on project progress and other project specific information, to take corrective action in case of variances.
• Monitoring quality standards and safety measures on the site and ensuring that all health safety and environment policies are adhered to.
• Providing daily, weekly and monthly progress report to the senior manager and attending meetings with upper management to improve work performance.
• Attending regular meetings with main contractor to follow up on progress and issues of different project zones and working closely with planning team of main contractor to create baseline schedules, assessing impacts of design delays and tracking progress of the project.
Directing, monitoring and coordinating project processes, procedures evaluations/ plans and systems, to track employees, project materials, cost and schedule and guarantee successful turnover of the project deliverables as per contract specifications.
• Analyzing project inception plan and creating a systematic layout in view of key quantifiable parameters encompassing - estimation of takeoff costs, reviewing project constructability, project buy-out, scopes of work, sub-contracting requirements, project profitability and scheduling.
• Providing updates/ adjustments to project plan as necessary to ensure successful completion of the project within the specified budgetary guidelines and quality standards.
• Managing and overseeing project controls activities for engineering, procurement and construction phases, working closely with the project, technical and construction managers to plan and monitor project activities.
• Spearheading a team of project control professionals including planners, schedulers, cost engineers, risk specialists and billing officers along with providing guidance and consultation to them on status of tasks and advices them on areas with variances and problems.
• Reconciling and ensuring accuracy of material quantity, expenditures and vendor payments on a regular basis.
• Administering all departments, developing budgets and spending plans to meet production schedules effectively without causing slowdowns.
• Maintaining close relations with clients, assuring client priorities are followed, implementing process modifications and soliciting referrals through superior client management.
• Identifying project goals and scope, including associated risks and developing a structured approach to complete the projects in the allotted time.
• Collating project metrics data (such as baseline, actual values for costs, schedule, work in progress and work completed), reports on project progress and other project specific information, to take corrective action in case of variances.
• Monitoring quality standards and safety measures on the site and ensuring that all health safety and environment policies are adhered to.
• Providing daily, weekly and monthly progress report to the senior manager and attending meetings with upper management to improve work performance.
• Attending regular meetings with main contractor to follow up on progress and issues of different project zones and working closely with planning team of main contractor to create baseline schedules, assessing impacts of design delays and tracking progress of the project.
- Responsible for project control teams, developing and control the project execution strategies to achieve the contract requirement, appointing site management staff and responsible to follow up projects progress, time schedules & planning, quality control & safety plans, mobilization & demobilization, weekly report, monthly report, monthly billing .etc.
- Attending client meetings, following up progress reports, following up with technical teams all submittals & procurement plans.
- Follow up the project control index, drawings index, shop drawings index, material approval index and following up until projects are executed according to the contract requirements and international standards.
- Developing construction teams, planners, technical staff, HSE, logistics, and site administration, that could be utilized in the company growth plans
- Establishing and managing WBS and Project Master Schedule
- Establishing and managing Budget and Project cost control
- Establishing and managing document controller
- Directing teams comprised of 6 highly qualified technicians, 12 trained electricians 20 labors, 1 QS and 1 data entry operators
- Controlling the quality of work (QC) in order to get approve and clearance from client.
- Controlling Cash purchases & assigning cost code of Purchase orders
- updating progress & reporting actual vs. planned activities
- Reporting site efficiency and time analysis
- Reporting directly to project manager
- Putting schedule & plans for work to assets that they will finish the scope of work at shortest time
- Interpreting for the project manager the people needs & concerns
- Monitoring manpower performance and productivity
- Following up suppliers, getting quotation and preparation of Purchase request and purchase orders
