Accounts Manager
Dr. Sulaiman Al Habib Medical Group
مجموع سنوات الخبرة :27 years, 11 أشهر
Since I joined HMG and for three and half years I used to book keep, control, and analyze financial and management reporting for projects under construction. I used to work in the corporate office and report directly to the finance director. Later on, I've got other assignments additional to my routine work, to control and process doctors' monthly incentive and revenue share; and to monitor and cross-check the bank reconciliations for the Points-Of-Sale cards’ account.
Afterwards, I’ve been promoted to be a Chief Accountant as I supervised IT solutions for Finance beside my routine work.
After a series of successful projects such as Finance systems unification, data cleansing, integration between front and back end software and development of some tools to improve work smoothness, I’ve been promoted to be an Accounts Manager.
For about 7 month I had a special assignment to handle finance management in a new hospital till the group recruited a new Finance Manager, then back to HQ.
As the group is targeting IPO by the second half of 2014, for the last two years I’ve been fully dedicated for Oracle ERP implementation project all over the group. I’m responsible for analyzing the business requirements, restructuring accounting charts and parameters, data cleansing, mapping and migration; and directly interacting with the implementation vendor for all the project milestones.
The details of my responsibilities and activities were as follows:
- Achievements:
Unified and mapped system charts and parameters among all the group entities.
Cleaned up inventory items and suppliers data from old the legacy system.
As management decided to change the fixed assets life for some categories, I was responsible to restructure the fixed assets depreciation core in the system.
I’ve developed some user manuals to illustrate, ease and unify some specific business processes in healthcare sector like daily business and doctors’ revenue share.
Developed rules and procedures to be followed to communicate and ease the cycle of projects' payments processing between involved departments.
Developed a database system to control and monitor all the contractors' Payment Certificates that asses recording, direct track and access each progress payment for all contractors in all projects.
Developed a system to automatically calculate and prepare a statement for the monthly incentive for all doctors all over the group that runs through the invoices' database and prepare the doctors' monthly pay-slip for the earned incentive; in accordance with the updated policies, guidelines, targets and procedures' percentages.
For Pay-Roll section, developed a system to automatically calculate the vacation pay and the final settlements for employees. It calculates all the dues for the leaving employee; such as (last month's earned income, accrued vacation days, service award, absences, penalties, deductions, insurance, air-tickets, loans, installments…etc.)
For payable section, developed a system to track and generate payable aging and forecasting reports that analyze and monitor the aged due and overdue suppliers’ payments; and to monitor and report up-front coming payments with respect of different discount terms.
As I joined the company since it’s established, I was responsible for the accounts department from scratch, supervising a team of 3 accountants and used to be responsible for all the operations. The details of my responsibilities and activities were as follows:
Prepare all new sales contracts and communicate with the company’s lawyer for the finalization of the contract before signature.
Supervise and review the book keeping processes.
Prepare and monitor the cash budget to control the monthly receivable installments, and the commitments to other agencies and publishers.
Control and regulate the payment of different taxes.
Prepare the monthly payroll, calculating and tracking sales team’s incentive, production team’s overtime, absence, rewards, social insurance and deductions if any.
Communicate with the external auditor for finalizing the annual audit process and arrange for income tax processing.
Process the monthly bank reconciliation.
- Achievements:
Constructed the administration, accounting, and financial documentation cycle.
Shared in preparation, supervision and application of the internal policies and procedures for different departments.
-Responsible for petty cash and bank account.
-Responsible for customers, vendors and expenses accounts.
-Maintain the collection/payments system.
-Maintain the cash records.
-Maintain the movement of the stock.
-Issue and record invoices and receipts.
-Responsible for recording accounting data on the accounting software, and processing required reports.
-Analyze general ledger accounts manually.
-Computer technical support team leader.
-Maintenance of computer hardware items.
-Setting and maintenance of computer software systems.
Other: Had taught (I was the teacher) several computer maintenance courses in Ismailia Governorate Center within study period in collage, and had developed papers on this matter.