Human Resources Assistant Manager
ASHRAM TEX GROUP
Total years of experience :17 years, 1 Months
HUMAN RESOURCES ASSISTANT MANAGER
* Provides administrative support to the General
Manager and the Board of Directors:
• Answers and screens phone calls and manages the
General Manager’s mail.
• Schedules and coordinates appointments, meetings
and events, including registration and travel
arrangements as necessary.
• Transcribes drafts, proofreads and revises
correspondence, memos, flyers, agendas,
minutes, resolutions and policies.
• Assists in the completion of various forms, notices,
press releases and other communications, which
may require posting and/or publication.
• Assists with project monitoring and budget
tracking.
• Assists General Manager AND Vice Chairman with
their inquiries and problem resolution.
• Assists District personnel in meeting preparation,
set-up and clean up.
• Updates District web page on a regular basis.
• Exhibits ability to constructively deal with conflict
and afford effective resolutions.
• Suggests policy changes in order to streamline
department operations.
• Assures departmental operations within budgetary
guidelines
. • Exhibits willingness to ensure successful inter-
departmental relationships.
• Completes the General Managers and Vice
Chairman reports, which require input from all
departments and is presented to the Board of
Directors.
• Provides administrative support for the completion
of documentation of Board agenda items.
• Provides transcription and dictation of Board
meeting minutes.
• Acts as District custodian of Board meeting
minutes, resolutions, Administrative Code
updates and other regulated documents.
• Disseminates information to department managers
and District personnel regarding changes to
District documents, policies and procedures
* - Organize staff training sessions, workshops and activities.
* - Identify training and development opportunities.
* - Organize staff training sessions, workshops and activities.
* - Provide advice and assistance in developing human resource plans.
* - Coordinate and maintain the Human Resources personnel filing systems.
* - Assist with preparation of HR metric data reports as required.
* - Assist the Human Resources Services Coordinator with the administration of HR systems and
process as required.
* - Provide advice and assistance to company Managers on staff recruitment.
* - Schedule, organize and make interviews.
* - Prepare, develop and implement procedures and policies on staff recruitment.
* - Handling queries from all the Associates regarding Salaries, PF & ESIC, follow-up etc.
* - Updates payroll records by reviewing and approving changes in exemptions, insurance coverage,
savings deductions, and job titles, and department/ division transfers.
* - Maintains employee confidence and protects payroll operations by keeping information
confidential.
* - Completes operational requirements by scheduling and assigning employees; following up on
work results.
* - Contributes to team effort by accomplishing related results as needed
* - Ensure that accurate job descriptions are in place.
* - Provide advice and assistance with writing job descriptions.
* - Provide advice and assistance when conducting staff performance evaluations.
* - Process employee requests for outside training while complying with policies and Procedures.
* - Provide basic counseling to staff that has performance related obstacles.
* - Provide staff orientations.
* - Prepare notices and advertisements for vacant staff positions.
* - Conduct reference checks on possible candidates.
* - Inform unsuccessful applicants.
* - Conduct exit interviews.
* - Prepare Offer letter, Joining report, and uniform agreement for the new chosen employees.
* - Follow up with the new employee’s evaluation through the probation period.
* - Ensure that accurate job descriptions are in place.
* - Provide advice and assistance with writing job descriptions.
* - Prepare a personal file containing all the required documents related to the new employees.
* - Scan all the documents related to the new employees and keep as soft copy.
* - Responsible for all the procedures requested for the new employees to transfer his residency.
* - Responsible to provide the new employees with all forms required for all kinds of vacations.
* - Daily updating employee database.
* - Perform other related duties as required
* - Ensure that accurate job descriptions are in place.
* - Provide advice and assistance with writing job descriptions.
* - Provide advice and assistance when conducting staff performance evaluations.
* - Process employee requests for outside training while complying with policies and Procedures.
* - Provide basic counseling to staff that has performance related obstacles.
* - Provide staff orientations.
* - Prepare a personal file containing all the required documents related to the new employees.
* - Scan all the documents related to the new employees and keep as soft copy.
* - Perform other related duties as required
- Responsible for correspondence; receive, direct and relay telephone messages, fax
messages, and E-mail etc.
- Answer diplomatically and with courtesy.
- Direct to the appropriate staff member or filter call if not essential.
- Respond to public inquiries.
- Provide word-processing and secretarial support.
- Type all necessary documents when asked by Senior Management.
- Type confidential documents on a word-processing system.
- Ensure protection and security of files and records.
- Transfer and dispose records according to retention schedules and policies.
- Ensure personnel files are up to date and secure.
- Must have all files under control including soft/hardcopies, meaning any official paper out of the file must be recorded and signed out to ensure security and reduce loss.
- Send recorded info of meetings to person related discreetly.
- Maintain an adequate inventory of office supplies.
- Establish inventory schedule with all supplies of office recorded.
- Establish a database recording all items including prices, description, and image.
- Make alerts and schedule the checking of stock to determine inventory levels of the office
- Anticipate needed supplies for the office
- Plan and implement office systems, layout and equipment.
- Provide support to the Administrator/Managing partners.
- Provide administrative services for the Administrator/Managing partners.
- Perform other related duties when requested by Administrator/Managing partners
FACULTY OF ARTS - DEPARTMENT OF ENGLISH- 2007