Ahmed Al-Ammash

Recruiting support:

Share / communicate requirements with Team Leader and Core Team Recruiting.
Coordination with TCI standards where applicable.
Gather all applications.
Communicate to candidates: TCI brochure, Newsletter.
Coordinate and track (project ) manager feedback.
Organize interviews: Communication, scheduling …
Conduct Monthly Meetings with Team Leader to align resource issues (recruiting or visa related), and prioritize process.
- Follow-up communication:
NO: Thank-you-letter / email
YES:
Invoke TCI partner registration process and share collected documents with TCI Core Team.
TCI Starter Package and TCI Mail account.
Produce Project Contract, Terms & Conditions.

Employment preparation:

Provide invitation letter for VISA
Support New Hire in all Visa affairs.
Drive Iqama process.
Provide Medical Insurance.
Assure registration at all governmental and other organizations as required.
Support Lodging / Hotel booking and transportation during first weeks.
Business Cards.
Partial Advance Salary if required.
Mobilization Assistance (Sim Cards, Car Rental, Accommodation information, etc.).
Visa process & procedure.

Monthly administration:
Worksheets and Consultants Invoices (contracted Partners and employed Consultants).
Collect worksheets and invoices.
Assure completeness.
Have Overview Data per Team.
Send them to TCI Core Team.
Help clarify questions.
Maintain Office Petty Cash for Government Fees (Chamber of Commerce, Minister of Labor, Passport Office, etc.).
Provide Projects Modems or supplies if required. Align expectation with Team Leaders.
Payroll (employed Consultants).
Assure completeness and timeliness of to be paid salaries together with TCI Core team.

Ongoing support:
Provide proactively invitation letters, renewals.
Establish Visa Management Document (to ensure resources are not in violation of overstaying - Relay information to Team Leader monthly).
Assist Team Leader with transportation if required (manage company driver/PRO “Muaqib)

Termination:
Gather “leased” company items.
Inform TCI Core team about termination and reasons/lessons learned.
Shut down SharePoint access, Mail access, …
Drive all processes with respect to governmental rules and regulations
 Iqama Revocation or Transfer process
 Final Exist process if required
 GOSI
 Health Insurance
 Allowances
 Issue Bank Notification is required to close all accounts.
Follow-up and close all financial obligations in agreement with Team Leader.

Office administration:
Office Space
Support Management in all office rental matters.
Be the prime interface to outside office support companies.
Ensure security and safety in the office.
Ensure functioning of the office infrastructure, e.g. electricity, water, waste disposal, …
Ensure cleanliness of the office.
Schedule Team Meetings and coordinate event as required.

Office and IT / Communication infrastructure:
Ensure availability of communication infrastructure (Phone, Fax, Internet)
Support Office users to be connected fast
Care for availability of appropriate Office IT, e.g. connectivity tools, Printer
Ensure working beamer in conference room
Support TCI Consulting Partners with specific onsite communication and IT equipment, supply, fees, and services (from defined item-list).
Office Supplies and Stationeries.
TCI Letter Heads, Note Pads, etc.
Secure File/Document Management.

Office Services:
Ensure answering of calls, faxes, etc. in a timely manner (not necessarily “real-time”).
Ensure excellent hospitality of TCI guests (priority to TCI partners and employees) with appropriate warm and cold refreshments, and snacks.
Ensure guests get priority support in all their business and reasonable personal matters.

Petty Cash:
Manage the Petty Cash.

Insurances:
Manage office / property insurance / Health insurance.
Manage company liability insurance with support of MD.

Typing documents and distributing memos.
Supervising the work of office juniors and assigning work for them.
Handling incoming / outgoing calls, correspondence and filing.
Faxing, printing, photocopying, filing and scanning.
Organizing business travel, itineraries, and accommodation for managers.
Monitoring inventory, office stock and ordering supplies as necessary.
Responsible for purchase orders. Raising of purchase orders and invoice tracking.
Creating and modifying documents using Microsoft Office.
Setting up and coordinating meetings and conferences.
Involvement in social media implementation.
Updating, processing and filing of all documents.

Manage all staff passports and update Iqama records. Keeping track of staff movement with the Kingdom and outside.
Manage Petty cash for the office along with Visa cash. Responsibility to make sure all staff has valid exit re-entry visas at all times, keep track of Iqamas and the expiry dates.
Issuing invitation letters for staff coming to Kingdom on visit-visa and briefing them of security policy of the company.
Provide weekly report to head-office Dubai for the supplier register.
Responsible for all payments within the Riyadh office such as STC mobile bills, office sundry expenses and any other payment as and when required.
Assist HR with daily operations.
Responsible for office Stationary, confectionary and staff business cards.

Responsibility to make sure all staff has valid exit re-entry visas, keep track of Iqamas and passports expiry dates.
Issuing letters related to government work for the staff and the Est.
Getting re-entry visas, Issuing/renewing Iqamas, Sponsorship transfer and issuing family visas for the staff.