Procurement Officer
Health Assurance Hospitals Company - Dhaman
Total years of experience :14 years, 10 Months
• Administer purchase contracts in areas pertaining to delivery, receipts, warranties, damages, and insurance as well as return incorrect or faulty goods received in coordination with the direct manager.
• Process and analyze all requisition of material & supplies (clinical and non-clinical) in order to determine the appropriate method of procurement in line with DHAMANs purchasing procedures.
• Prepare requests for quotations (RFQ), obtain quotations from suppliers, prepare quotations evaluations & comparison sheet, and forward it to the direct manager in order to examine products, prices and services and obtain the required approvals.
• Prepare and issue purchase orders and record all purchasing documentation and price lists properly in their designated files.
• Make necessary arrangement with requestors to ensure that they are taking advantage of the most favorable terms.
• Report any significant supply problems to the direct manager to ensure that departments and functions are kept aware of any potential difficulties.
• Coordinate with the suppliers regarding delivery, quality, etc. to ensure that all required (clinical & non- clinical) materials, supplies and equipment's are provided and delivered on-time.
• Prepare and develop bid documents and supplier bid lists to obtain competitive quotation on commodities and services.
• prepare and conduct negotiation with suppliers.
• Liaise with warehouse and stores staff to identify inventory levels to ensure availability of all required
materials and avoid potential shortages as well as confirm the purchase orders/ requisition at hand.
• Develop and update list of approved suppliers and establish and maintain a strong supplier relationship.
• Assist with performance monitoring & evaluation of DHAMANs suppliers, using metrics such as lead time, accuracy of delivery quantities, quality, and delivery time.
• Submit shipping documents and follow-up for any import items under customs clearance, and ensure imported materials are authorized by regulatory bodies.
• Perform any other duties related to the job as assigned by the Direct Manager.
RECEIVING: 1. receives all incoming shipments; verifies and inspects for conformity to appropriate purchase orders. Notifies and/or delivers received items to addressee
2. Receives, classifies, and credits returned or reclaimed materials, supplies, and equipment and replaces them in stock according to an existing storage system.
3. Unpacks materials, supplies, tools, and equipment; verifies articles received against packing list and purchase orders; counts or weighs the articles; stores articles in prescribed bins, racks, shelves, and floor or yard sites.
4. Inspects incoming materials for wear, damage, or defects; reports any discrepancies or damage in materials received; notifies the proper person if repairs or adjustments are required.
5. Processes receiving and delivery for inventory and non-inventory items purchased by satellite warehouses.
6. Goods Receipt Note (GRN) Preparation and communication with Finance / Purchase
7. Issue Ledger management and control at site
MATERIAL ISSUE:
1. Issues articles upon requisition; may use hand tools to cut stock to size prior to issue.
2. Stages most materials, supplies and equipment for crews.
3. Assembles materials from requisition forms; loads and unloads equipment and supplies from trucks; loads docks and runways.
4. Handles all issuances of construction meters (hydrant meters) to outside customers and processes receiving of returned construction meters following proper procedures.
5. May determine material requirements from general item descriptions or from construction drawings or specifications, may contact vendors to determine availability of parts and equipment.
MATERIAL ORDERING:
1. Writes up purchase requisitions to maintain adequate inventory of materials and supplies and initiates special orders for materials and parts for special jobs.
2. Co-ordinates with Engineering Department regarding materials for planned jobs. Works with Accounting Section concerning discrepancies in deliveries and to identify and anticipate problems regarding a transaction on a purchase or delivery.
3. Coordinates with Purchasing Section on materials relating to purchases, inventory, and non-inventory items according to specifications and standards.
MATERIAL CONTROL:
1. Performs the clerical checking of new stores as they are being received; may work outdoors or away from the supply yard i.e., may deliver parts to crews or other District facilities.
2. Performs clerical duties associated with storekeeping function.
3. Prepares form records and obtains necessary signatures for stock issued.
4. Labels items for storage as required; assists in filing receiving reports and requisitions.
5. Maintains the stock area, warehouse, and other work areas in a clean and orderly condition.
6. Ensures the security of equipment and supplies kept in storage areas by locking up the equipment as needed.
7. Processes the return of materials to vendors or materials to be scrapped or junked.
8. Solves difficult problems such as tracing purchase documents or partial shipments.
9. Operates an on-line computer system to access, input, and change inventory data and related information; applies code number to materials and equipment from existing code system.
Answer phones and respond to customer requests.
Sell product and place customer orders in computer system.
Provide customers with product and service information.
Upsell products and services.
Transfer customer calls to appropriate staff.
Recognize, document and alert the supervisor of trends in customer calls.
Other duties as assigned.
-greet customers
-find out the customer's needs
-recommend, select and help locate the right merchandise
-describe a product's features and benefits
-demonstrate use and operation of the product
-answer customer queries regarding the store and the merchandise
-recognize and monitor security issues
-arrange and display merchandise
-keep merchandise area tidy
Monitor surveillance camera systems.
Detect suspicious activities and watch for theft acts.
Sign in and out keys to authorized personnel, and staff.
Check in and sign out deliveries.
Answer the security office telephone.
Report to senior security officer.
Maintain a shift log.
المحاسبة هو العلم الذي يهتم بتحليل و تسجيل البيانات المالية و تبويبها من أجل الحصول على معلومات مالية مفيدة تساعد إدارة المنشأة على إتخاذ القرار.