Ahmed Beltaji

- Responsible for supporting high-level executives and management or entire departments.
- Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
- Managing filing systems.
- Recording office expenditure and managing the budget.
- Organizing the office layout and maintaining supplies of stationery and equipment.
- Arranging travel and accommodation for staff or business visitors and other external contacts.
- Schedule meetings and arrange conference rooms.
- Answers telephone, takes messages and answers inquiries within assigned scope of responsibility.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Responsible for the chairman's incoming and outgoing emails and often responds on behalf of the chairman.

- Keeping abreast with current labour/ immigration laws and update the HR staff on any changes.
- Keep the HR team informed of significant problems that may jeopardize the achievement of company goals, and those are not being addressed adequately.
- Responding to staff enquiries on visa/labour/passport matters.
- Responsible for all government relations procedures (Change of sponsorship, Issuance of new Iqama’s, renewal of Iqama’s, Iqamah transfers, processing Visa documents, exit re-entry visas, final exit visas, business visit visas, etc.)
- Prepares the documents for the Iqamah renewals, change of sponsorship etc.
- Responsible for Nitaqat process (Saudiazation percentage).
- Maintaining excellent relations with government departments.
- Controlling the in & out of custody of passport and generate weekly task reports.
- Updating & maintaining the employee information in HR system.
- Responsible for all government relations financial process.
- Devising and maintaining office systems, including data management and filing.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
- Producing documents, briefing papers, reports and presentations.