Document Controller
BMS (SONATRACH-HESS- CARIGALI)
Total years of experience :14 years, 3 Months
My disciplines with BMS as follows.
-Work on OPIDIS SYSTEM (technical electronic document management and imaging system developed by ARTESYS International.), & DIW (Document Integration Workshop ) SYSTEM
-Documents Downloading, Uploading using various site and FTPs given as under.
-Document Distribution via ECM, PCM (Lotus Note software) for Internal and External Documentation.
-Preparing Maintaining Records of MDR, DCI, DTN, Correspondence Log registers, Outgoing / Incoming deliverables.
-Maintain Hard & Soft copy of all the deliverable, transmittal, Documents like GADs, Alignment Sheets, Datasheets, Specifications, Requisition, Plot Plans, Layouts etc. for all the -Download engineering drawing, documents from EDEX (Electronic Document Exchange System) and upload on HMEL_DOCS Server and distribute etc.
• Work to extract all the files of expat residency and Visa work form government institutions.
• Co-ordinate with Admin for Issuance/ Renewal/ Cancellation of Labour Card, Residence Visa for Barwil staff, In-house Companies staff. Processing of Visit Visas for staff personal and visitors.
• Retention of Staff Passports and Labour cards. Maintenance of leave records, and processing leave applications for staff.
• using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• devising and maintaining office systems;
• Booking rooms.
• using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes and keeping notes.
• liaising with staff in other departments and with external contacts;
• ordering and maintaining stationery and equipment supplies;
• sorting and distributing incoming post and organizing and sending outgoing post;
• liaising with colleagues and external contacts to book travel and accommodation;
• organizing and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
Document quantity, quality, type, weight, test result data, and value of products, in order to receiving, and production records and files.
Work on TOMAS system Handling plant handover database so called "TOMAS"=Turnover Management System developed by JGC.
Work on I-CMS system (integrated Construction Management System) is a set of integrated information systems including Material Take-off, Procurement, Material Control, Quality Control, Construction Status, Progress Monitoring, Document Control, etc.
Weigh products to maintain relevant records.
Ensure proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facility.
Prepare QC daily report.
Keep records on the use and, or damage of stock or stock handling equipment.
Provide assistance or direction to other stockroom, warehouse, or storage yard workers.
Remove from stock products or loads not meeting quality standards, and notify QC management of discrepancies or shortages.
Inspect and verify Purchase Order quantities for all inbound perishable loads.
Inspect all inbound trucks for signs of pest and rodents before unloading.
Ensure compliance with all Standard Operating Procedures pertaining to receiving, storage; identify any issues to QC management.
I- Document Controller
Administrative Document Controller in a big construction project in In Salah Area, my duties are described as follows:
Communication with local technical government agencies such as‐DPP (Mining division), CTC (Civil technical control) ‐ on the work procedures requirements such as the Algerian governmental rules required and their documental sufficiency.
Responsible for the interaction of document between project departments in accordance to company work procedures.
Responsible on the validation of Different Project Documents as to be valid to be used and followed.
Responsible for the on‐date as Built Drawings & Assistance of Project Turnover
Responsible for the Project Documental Closeout on both Electronic & official processes & assistance of the Commissioning & Start up requirements.
Responsible for the regularity and compliance documentation between Technical Governmental Agencies.
Ensure Delivery of all Documentation Requests & Project Archival updates (Electronic & Hard); Equipment Manuals, DP P Dossiers, Drawings, Specifications etc...
Drawings & specifications.
Submittal of AS BUILT Documentation (Drawings, FCN, FCR, Field Change Notice /request)
Assign different tasks to work team
Responsible for updating electronic document management system INFO WORKS.
Assist different Documents types' reception from client & Subcontractors
Administrative Assistant
Project Drawing Distribution to all Project Departments.
Updating different drawings types & classifies them. (By Area, Subdivision, System, number etc ...)
New Drawings Extraction from Info works system.
Responsible of filing documents of the compressor stations project as hard and electronic copies.