Project manager assistant
KCCEC
Total years of experience :14 years, 3 Months
Assistant manager for administration tasks.
1- Preparing Daily reports .
2- Correspondences Responsible .
3- Stock Inventory .
4- Coordinate with the Ministry of electricity for Governmental paper .
5- Payroll and preparing for attendance sheet .
6- Preparing for purchasing orders .
Coordination between our management and the companies who want to hire stands and events in avenues mall ( do permits to them after taking approval from the management - prepare the quotations after the deal is done - determining places for stands / events as per the mall’s plan .
• Responsible about Avenues Mall Customer Service and Tenant Relation OPERATIONS like check out about them permits.
• Approving regarding them permits according the mall policies.
• Installing the new events and stores in the social media and follow the customer requires or any questions regarding anything in the mall.
• Coordination any new events / new open stores Ceremonies and.
• Doing daily reports about Mall conditions and raise them to Mall Managements.
• Responsible about staff time attendance -
• Taking over the Duty manager responsibility in evening time (Sign permits - Doing Reports about Mall condition).
• Handling Tenant Satisfaction Survey every 3 month and gather all in one report in end of year and making general meeting with the managements to discuss the results of this report.
• Sharing with upper management about the new suggestions and the required regulations.
• Keeping Monitoring on All tenants.
• Daily Updating on Tenants list and Emergencies Call files.
• Daily report about the mall statistics regarding (Customers Calls - Tenant call - porter service).
• Responding for any inquires about any issues in regards the Mall.
• Monthly Survey Report for marketing team to know if the events which our managements organized them in mall.
• Preparing All Documents regarding Engineering Licenses like ( AWSAF CERTIFICATION LICENCE , Building Permits & Construction ) .
• Following / Checking the original documents of Construction issues such as Electricity -water supply - Storing construction equipment’s contracts Before Taking approval from the manager.
• Typing and printing the final license of Engineering License after taking approval from Engineering License Manager.
• Annual reports about all Engineering License which were approved and submitted on the System and raising this file to upper management.
• Daily Report to Delivery Administration about everything related to these Restaurants (Hardees - KFC - TIKKA - SABBARU) about the orders are delivered on time- How many Orders cancelled - The Reasons of Cancelling Orders.
• Daily Survey Report about assessment Delivery Service for All Restaurant by asking the Customers.
• Make Evaluation for Call Center agent by listening to His /Her Call tracing with customers, to know if the Call was Conducted according Call center roles and professionally or not .
• PreparMonthly (over time) for the employees, and send that file to Accountant Dep.
• Preparing the Weekly Schedule.
.Meeting and greeting clients and visitors to the office.
. Typing documents and distributing memos.
. Supervising the work of office juniors and assigning work for them.
. Handling incoming / outgoing calls, correspondence and filing.
. Faxing, printing, photocopying, filing and scanning.
. Organizing business travel, itineraries, and accommodation for managers.
. Monitoring inventory, office stock and ordering supplies as necessary
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