Supervisor Administration
Alfanar company
Total years of experience :15 years, 8 Months
Highly energetic person working as an Administrator at Al Fanar Company responsible for Liaise with line managers and to provide comprehensive administrative support services for the full employee life cycle from recruitment, induction to exit .
Duties and Responsibilities:-
- Manage distribution of utilities bills and collection of accounts for the benefits of all the staff and to monitor and maintain cash.
- Maintain a time-keeping system for tracking employee attendance and ensure that it is applied correctly.
- Maintain detailed personnel records such as personal data, compensation, benefits, attendance including holidays and sick leaves, performance reviews or evaluations, termination date and reason, etc…
- Attempt to intervene on behalf of employees to resolve employee conflicts / grievances. Update Senior HR Specialist on conflicts / grievances and attempt to transfer one employee to another department if conflict / grievance cannot be resolved.
- Receive and prepare reports on overtime requests / leave requests / travel requests / Loan Requests from employees or departments and submit them to the HR Manager for review.
- Responsible for writing up drafts of correspondents and documents including, offers of employments letters, staff transfers, resignation and all HR related memos and formal letters.
- Inform HR Manager of employees that exceed their allowed sick leave days.
- Update employee files to document outstanding incidents and occurrences.
- Respond to inquiries regarding personnel matters from employees, supervisors, and the general public by telephone, in person, or in writing.
- Maintain an awareness of state of the art personnel administration systems and practices by reviewing relevant literature and conducting research.
- Inform employees of any changes in personnel policy, rules, etc…
- Coordination with the employees for a booking hotels and flights.
- Fill out forms for those interested in employment.
- Ensure the safety of the building and Maintenance Company.
- The necessary maintenance work in the office.
Main Responsibilities:-
- Participating in the development of the accounting department policies and procedures.
- Taking responsibility for all of the financial activities of the company.
- Maintaining proper accounting files and records of journal entries in accordance with company policy.
- Preparing, recording and direct all financial statements according to certified accounting standards.
- Reviewing cash, trade, inventory, sales invoices and all the companies' liabilities.
- Ensuring accuracy of cash balances and cash flow. - Reviewing and compiling monthly financial statements, expenditure analysis, and a budget control to ensure transparency within departments.
- Recording and reconciling monthly payroll.
- Supervising monthly bank reconciliation for all accounts, and verifies accuracy of bank statements and resolve questions or problems.
- Prepare journal entries for financial transactions.
- Review bank statement.
- Generate and send out invoices.
- Follow up on, collect and allocate payments carry out billing.
- Follow up the suppliers.
- Prepare payments by verifying documentation.
Bachelor of Commerce - Tanta University Major: May 2008 Accounting