Ahmed Hassan

Tracking the operating expenditures allocated for our department in different GL (General Ledger) accounts by preparing the direct material report
Track authorizations and correspondence relating to all contractual issues such as variation orders & additional expenditures
Maintaining an audit file pertaining a complete history of contractor’s work location & residential camps enlist all contractual violations.

Acting as a contractor’s welfare committee secretary ensuring all pending items against working standards are documented
Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings.
Preparing and compiling leave plans for every employee in our department.
Ensure that LVPOs processed for materials are raised expenditures against its allocated fund
Carrying out familiarization for new comers in our department
Expediting all HR relevant matters that addresses our department employees (Payroll, Annual Leave carry forwards e.t.c)
Arranging Letter of assistance to the contractors on yearly basis for their security passes
Nominating department employees for the periodic HSE courses in coordination with our training team.

Compose the yearly training plan for my respective department overlooking competent based course aligned with each employee’s job nature
Track & Trace the HSE targets mandated for our respective department.
Administrating contractual issues overlooked by each contractor assigned for our department
Verify input data to ensure accuracy of completed
work.
Recognize problems in source documents and
bring to the attention of the supervisor.
Extract information according to specified
criteria and generate reports in desired format.
Identify alternatives to solve data related
Problem and assess the consequences
alternatives.
Structure and compose memos, standard formal
letters and write clear and precise descriptions of
work related matters.
Know aspects and differences between telephone
face to face and written communications, their
effectiveness and suitability for different
situations.
Promote networking and informal communication
with all levels inside and outside own department.

AL GHAITH OILFIELD SUPPLIES & SERVICES
June 2009 - May 2010
* Sales Representative - Prequalification Officer

* Establishing a commercial base for the sales engineers to trade at.
* Corresponding with major clients for document requirements
* Finalizing major, minor contracts & purchase orders.
* Creating official genuine documents through ministry of economy to certify exclusive agency trades
* Revitalizing & updating company's image by revamping latest products & services in the major clients databases.
* VECO

June - October 2007
* Document Controller


o Capable of making correspondence independently.
o Responsible for controlling revision, follow up with inter discipline clerks of documents and drawings.
o Handled external and internal correspondence with the company's major clients.
o Responsible of tracking documents.
o Responsible for making sure the customers' needs has been met.
o Responsible for filing mechanism and retrieving documents.
o Issuing transmittals, copies of all documentation according to the distribution matrix.
o Preparing and maintaining the register of drawings requested and received from the client.
o Controlling the distribution of the documents within the organization.
o Prepares and performs document formatting, proofreading and ensures documents are in proper order based on clients standard prior to issuance the same;
o Performed other duties as may be assigned.



• Superior proficiency in Microsoft Word, Excel and Power Point.
• Fluent both in English &Arabic
• Fluent use of English in a broad range of non routine work related and social interactions