Senior Group Procurement Officer
Al Faleh Educational Holdings
Total years of experience :9 years, 9 Months
• Review and comprehend the Material Requisition Form (MRF), and draft and circulate Request for Quotation (RFQ) or Request for Proposal (RFP).
• Compile Technical Bid Evaluation (TBE) and Commercial Bid Evaluation (CBE) documents and deliver presentations to the management.
• Create and issue Purchase Orders (POs).
• Participate in project progress meetings with suppliers/vendors to address contractual issues and ensure resolutions are reached in alignment with the contract.
• Work cross-functionally with our team to drive and execute sustainability initiatives across our Supply Chain.
• Develop and implement strategies that minimize inventory shortage risks.
• Develop and maintain procurement records, reports, and documentation to ensure accuracy, completeness, and compliance as per the ICOFR controls.
• Provide advice for selection of appropriate procurement strategy based on size, complexity, nature, urgency, and intended risk distribution.
• Negotiating prices, services, and terms that align with the organizational objectives and goals.
• Embracing innovation and adopting industry-leading practices to foster ongoing enhancements in procurement processes and results.
• Identifying, evaluating, and executing strategies to mitigate potential risks and vulnerabilities across the organization.
• Upon receipt of goods/services from suppliers/vendors, facilitate payment release and ensure payments are processed accurately and promptly.
• Identifying and selecting suppliers for food, beverages, packaging, and other supplies required for the restaurant.
• Negotiating with suppliers to obtain favorable pricing, terms, and conditions while maintaining quality standards.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Partner with stakeholders to ensure clear requirements documentation.
• Forecast price and market trends to identify changes of balance in buyer-supplier power.
• Evaluate and facilitate approval on all purchase orders and coordinate with stakeholders to ensure accuracy of all deliveries.
• Maintain records and monitor the buffer stock level, ensuring that reorder placements are made promptly and as needed.
• Prepare and process monthly interim bills for approval and payment.
• Identifying gaps between BOQ and drawings, specifications and conditions of the contract and taking it for a logical closure.
• Verify that subcontractors are fulfilling their contractual obligations regarding services and supplies.
• Ensure that the site is adequately equipped with all necessary resources for daily operations.
• Attend weekly progress meetings and communicate any critical site issues to management.
• Conduct joint measurement processes to ensure the accuracy of subcontractor claims.
• Monitor and report on the progress of work in relation to project plans, addressing any delays or concerns with stakeholders promptly.