Business Support Manager ( HR- Recruitment –Finance & Procurement )
Qatar Foundation
مجموع سنوات الخبرة :25 years, 8 أشهر
• Plan and implement a successful recruitment plan from the gap/work analysis till the jobs placements.
• Hire, Train and retain qualified staff.
• Plan and execute a successful career progression plan
• Evaluate the performance of Admin Staff and provide training and development opportunities for finance and administration staff.
• Provide Leadership and directions to Finance, HR and Procurement staff to ensure efficient use of resources :
• Establish and maintain internal controls to ensure compliance with QF financial and human resources legislation, policies and procedures.
• Monitor the departments spending and recommend corrective actions as necessary.
• Manage Accounting and financial systems and maintain full and accurate accounting records.
• Provide effective strategic, financial and human resources planning and information in order to build the strategic business plan :
• Provide & Implement strategic financial and human resources planning.
• Research, prepare and submit the annual budget for Business Support Office and support the other units in their budget preparation.
• Maintain detailed reports on financial, human resources and administrative matters.
• Ensure finances are managed according to legislation, policies and procedures and general accepted accounting principles.
• Manage Accounting and financial systems and maintain full and accurate accounting records.
• Conduct financial analysis and prepare detailed financial reports and statements
• Provide financial and accounting advice, direction and leadership.
• Develop and implement purchasing practices and monitor the purchasing system as per the Qatar Foundation Policies and Procedures.
• Prepare and administer contracts as per Qatar Foundation policies and procedures.
• Respond to auditors’ comments concerning finances and operation and overseas required action to address deficiencies.
• Approve the Chart of Accounts and maintain the commitment controls as per Qatar Foundation policies and procedures.
• Implement and monitor payment practices as per Qatar Foundation Policies and procedures.
Reporting to India & Middle East Service Director,
• Plan & Manage field employees and running business in five countries ( Qatar, Iraq, Kuwait, Lebanon and Jordan : including employee contracts, contract reviews, employee performance evaluations, identifying training and job assignment, mobilization of field employees, and addressing daily employee and Customer needs and requests .
• Manage sales and financial responsibilities; including inventory analysis, accounts receivable, invoice review, and operating plan targets.
• Liaise with the EHS Advisor to ensure that all EHS and QC procedures are followed at each Granite site.
• Monitor and control of project costs, including tooling, PPE and T&L expenses.
• Responsibility for the supervision and successful completion of each assigned project to the satisfaction of the customer.
• Recruit and select of suitably qualified craft labor personnel on either short or long term contracts.
• Prepare estimates and schedules in support of current and future business needs.
• Create and maintain a long-term forecast (including man power requirements by craft/by job) of potential work opportunities with job-specific details.
• Assist HR in the development of processes and opportunities to create job-ready craft pools.
• Travel periodically to job sites to interface with the customer and supervisory personnel and improve employee relations with employees.
• Conduct post-job evaluations on each job performed and implement corrective action processes as required to drive ongoing/constant improvement in EHS performance, service quality delivery, and craft labor productivity.
• Apply proactive safety measures to maintain GSII zero incident safety program requirements.
• Provide support to all levels of management and personnel
• Manage HR issues, employee safety issues, time & expense review/approval, company initiatives, and other office related activities
Reporting to Global Recruitment & Resourcing Director in US & Regional Business Manager (India &Middle East) - Responsible for Employees allocation for whole Africa, India & Middle East projects
• Develop competitive strategies to effectively hire, retain, train and assign skilled
Field Engineers & craft labor. In general, these resources perform & supervise installation, construction, maintenance, inspection or troubleshooting of mechanical, Electrical & Controls systems with an emphasis on turbines supporting Power generation & Oil & Gas business.
• Perform outage planning with Service Managers to ensure the right crews are assigned for successful and timely completion of each work scope.
• Verify employee readiness for execution of assigned tasking.
• Coordinates with employee owners for career path planning and progression of the craft labor pool.
• Establish base load of resources capable of executing planned and contingent manpower work during peak seasons thus minimizing the need to hire “off the street” resources.
• Final hiring authority for skilled craft labor within regional .
• Provide periodic reports to senior management on the status of all employees in skilled crafts.
• Facilitate periodic global conference calls via the Resource Optimization Center for planning and scheduling of available resources.
• Liaise with Human Resources for the issues concerning retention of employees, such as, tracking contract renewal status and Granite exit evaluation and career opportunities.
• Ensure employee data entry is compliant with Granite policy and procedures and is maintained accurately and up to date.
Reporting to Global Recruitment Director in US & Regional Business Leader ( India & Middle East ) - Responsible for recruiting for Africa, India & Middle East projects,
*Initiating agreements with the recruiting agencies and recruiting websites, going through all other recruiting channels to find the suitable candidates
* Selection and Development of suitable recruiting channels to publish Job announcements• CVs screening•
*Interviewing candidates• Assess candidates (Interviews in English either by phone or personally)•
*Maintaining up-to-date information in the recruiting database regarding both the employee and the client•
*Negotiating salary conditions and employment contract drafts with candidates• Follow up any background checks required prior to employment•
*Coordinating with the service managers and setting the recruitment and manpower plan for the year based on the needs analysis,
* Initiating the job description with coordination with the service managers based on the prospecting jobs .
*Initiating new hire paperwork process for prospective employees, and initiate all necessary GSII and/or client immigration documentation which meets both company and country requirements•
*Management of local administrative registers and communications to local offices
Manage recruitment and job placement activities for more than 16, 000 volunteers by performing the following duties personally and through subordinate staff.
*Develop and implement programmes, plans, policies, and procedures for recruitment, testing, selection, and job placement.
*Plan and direct activities of staff in carrying out such functions as developing sources of qualified applicants, screening applicants, scheduling and conducting interviews, administering tests, checking references and background, and evaluating applicant qualifications.
*Interview candidates for open positions.
*Write and maintain job descriptions.
*Manage automated resume and applicant tracking systems.
*Maintain data on recruitment activities, applicant flow and interviews.
*Prepare and analyse statistical reports and other data to monitor applicant flow, selection, and turnover for compliance with the organisation goals and policies.
*Consult with management to prepare staffing projections, and employment policies, procedures, and practices.
*Manage affirmative action and equal employment opportunity programs.
*Supervise a team that comprises of 9 staff members
Interview job applicants and processes application forms to select candidates meeting employer qualifications for more than 3.000 volunteers for the Asian Games by performing the following duties.
Provide information to applicants regarding application process, employment policies, organization, and open positions.
Instruct applicants on completing applications, review applications for completeness, and obtain additional information from applicants such as work experience, education, training, skills, and references.
Inform applicants of job duties and responsibilities, benefits, work schedules and working conditions, policies and other information
Enter job opening and applicant information into computer databases and files.
Update and retrieve applicant information in computerized tracking systems.
Compile and files data related to applicants and open positions.
* Five years of English teaching experience in prep and secondary schools to non-native speakers of English supported by qualifications and professional development.
* Competent in all aspects of teaching with ability to recognise weaknesses in students and work out solutions to overcome such weaknesses.
* Computer literate with sound keyboards skills and experienced in the use of most commercially available software packages.
MBA in progress Targeted completion date April 2016